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- Tasks: Assist with clerical duties and maintain school records in a supportive environment.
- Company: Craigroyston Primary School, committed to inclusivity and diversity.
- Benefits: Competitive salary, part-time hours, and a supportive work culture.
- Why this job: Make a difference in a school setting while gaining valuable experience.
- Qualifications: Strong organisational skills and a willingness to learn.
- Other info: Fixed hours with opportunities for personal growth and development.
The predicted salary is between 25905 - 26111 £ per year.
Salary: £25,905-£26,111 (pro-rata for part time and sessional)
Hours: 18.67 per week, 39 weeks sessional
Working Pattern: 9:00am to 12:30pm (Monday to Thursday) & 8:20am to 13:00pm on Fridays.
Purpose of the Job: To undertake clerical duties within the school under the supervision of the School Administrator. To assist in updating and maintaining all aspects of the SEEMIS computerised registration system.
The post holder may be expected to undertake any of the following duties:
- Word processing for staff throughout the school including: correspondence, reports, minutes, records and returns, purchase orders, class handouts, information bulletins, etc.
- Reception and switchboard duties. Receiving visitors, taking and relaying messages, answering simple queries, locating staff, etc.
- Internal communications - locate members of staff or pupils in the school. Deliver messages and take round notices. Keep internal records such as class lists.
- Make out and update pupil records and prepare returns of admits and leavers.
- Maintain pupil record filing systems.
- Prepare returns for education department and SOEID.
- Requisitions and Invoices - maintain filing system of requisitions and invoices. Process invoices and progress outstanding orders. Complete certification.
- School meals/milk money - record lunch and milk money; issue lunch tickets. Maintain and update free meals roll. Prepare monthly return of meals supplied and cash banked.
- Assist with administration for outings and excursions, collect and record money and prepare money for banking.
- Stamp outgoing mail and keep post book.
- Seemis - assist with the operation of the computerised administration package.
Please Note: there will not be any flexibility with regards to the working hours for the week.
This post is regulated work with children and/or protected adults under the Protection of Vulnerable Groups (Scotland) Act 2007. The preferred candidate will be required to join the PVG Scheme or undergo a PVG Scheme update check. Where an individual has spent a continuous period of 3 months or more out with the UK in the last 5 years, an Overseas Criminal Record Check will be required. You will be required to provide this check. An unconditional offer of employment and commencement in the post will be subject to the outcome of both these pre-employment checks being deemed satisfactory.
We're committed to creating a workplace culture where all our people feel valued, included and able to be their best at work, and we recognise the benefits that a diverse workforce with different values, beliefs, experience, and backgrounds brings to us as an organisation.
As part of our goal to improve our organisational culture and create a great place to work together for the people of Edinburgh, we want to make sure that we're bringing the best people into our roles, not just in their skills and experience but also in their approach to work.
To help achieve this, we're changing the way we interview and assess candidates by moving from a competency-based interview approach to a behavioural and technical (skills for the job) based approach. This new way of interviewing will allow us to assess how you think and how you would bring Our Behaviours of Respect, Integrity and Flexibility into your ways of working.
You can find out more on Our Behaviours web page.
Our salary range typically reflects the initial starting salary and annually increases until it reaches the top of the range.
Happy to talk flexible working.
Follow us on X at @edincounciljobs.
Clerical Assistant - Craigroyston Primary School - 13243_1769678438 in Edinburgh employer: CITY OF EDINBURGH COUNCIL
Contact Detail:
CITY OF EDINBURGH COUNCIL Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Clerical Assistant - Craigroyston Primary School - 13243_1769678438 in Edinburgh
✨Tip Number 1
Get to know the school! Research Craigroyston Primary School and its values. This will help you tailor your approach during interviews and show that you're genuinely interested in being part of their community.
✨Tip Number 2
Practice your responses! Since they're moving towards behavioural and technical interviews, think about how you've demonstrated respect, integrity, and flexibility in past roles. We can help you prepare by running through some mock interview questions.
✨Tip Number 3
Network with current or former staff if you can. They might give you insider tips on what the school values most in a candidate. Plus, it shows initiative and can help you stand out!
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen. Plus, we’re always updating our job listings, so keep an eye out for any new opportunities that might pop up.
We think you need these skills to ace Clerical Assistant - Craigroyston Primary School - 13243_1769678438 in Edinburgh
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your application to highlight how your skills and experiences align with the role of Clerical Assistant. We want to see how you can contribute to our team at Craigroyston Primary School!
Showcase Relevant Experience: When detailing your previous roles, focus on any clerical or administrative tasks you've handled. Mention specific software or systems you've used, especially if you have experience with SEEMIS or similar systems.
Be Clear and Concise: Keep your application straightforward and to the point. Use bullet points where possible to make it easy for us to read through your qualifications and experiences quickly.
Apply Through Our Website: We encourage you to submit your application directly through our website. This ensures that your application is received properly and allows us to process it efficiently. Plus, it’s super easy!
How to prepare for a job interview at CITY OF EDINBURGH COUNCIL
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Clerical Assistant role. Familiarise yourself with the specific duties mentioned in the job description, like managing the SEEMIS system and handling correspondence. This will help you answer questions confidently and show that you're genuinely interested.
✨Showcase Your Skills
Prepare to discuss your technical skills, especially those related to word processing and administrative tasks. Think of examples from your past experiences where you've successfully managed similar responsibilities. This will demonstrate your capability to handle the clerical duties effectively.
✨Emphasise Our Behaviours
The interview will focus on behaviours like Respect, Integrity, and Flexibility. Reflect on how you embody these values in your work. Prepare specific examples that illustrate how you've demonstrated these behaviours in previous roles or situations.
✨Ask Thoughtful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the team dynamics, the school culture, or how success is measured in this role. This shows your enthusiasm and helps you gauge if the environment is a good fit for you.
