Office Assistant II in Dover

Ethical conduct and honest behavior are our basic organizational values. Candidates will be instrumental in assisting to make Dover a place where people want to live through our motto – Dedication, Ownership, Vision, Excellenceand Reliability

City of Dover is an Equal Opportunity Employer.

Do you have what it takes to be part of our team? The City of Dover is currently seeking qualified applicants for the position of Office Assistant II in the Parks and Recreation Department. The essential function of this position within the organization is to is to provide clerical support and customer service. This position is responsible for performing routine office tasks for the assigned department. This position will work under general supervision independently developing work methods and sequences. This position will rotate between the Pitts Center & Dover Park based on operational needs.

Job Responsibilities

• Performs office tasks such as transcribing or composing and typing correspondence, maintaining/coordinating office schedules, performing research, typing reports, filing, data entry, faxing, or photocopying.

• Interacts with other departments and the public by telephone and in person; provides information, directs individuals to appropriate personnel for disposition, collects fees or other monies, processes registrations, rental permits or other paperwork, or receives and processes customer complaints.

• Processes incoming and/or outgoing mail; opens, time stamps, sorts, and distributes mail to appropriate personnel or departments; assists with preparation of special mailings and/or stuffing of bills and inserts.

• Sorts, indexes, and files office materials; checks reports, records, plans, forms, and/or other data for clerical accuracy, completeness, and conformance with established regulations and procedures.

• Compiles information from various sources for records and reports; performs routine computations and maintains and updates departmental records and logs; performs research for information requests as required.

• Attend business meetings to exchange information and/or take minutes; prepare meeting packets as required.

• Assists staff with flyers, rosters, mailings, notices and mass emails as needed.

• Processes calls for the Grounds Department, reports all concerns and complaints from residents.

• Employee will report to Schutte Park and Dover Park to provide office support & customer service as needed.

• Maintains inventory of office supplies; orders replacement materials as required.

Required Qualifications

• Associate degree or equivalent of two years of college or technical school education in related field.

• Requires one year of related experience.