Information Governance Project Manager in Bristol

Contract: Fixed term: 1 year. To be reviewed after the year.

Location: Across all College sites. Some hybrid working will be possible in agreement with the line manager.

At City of Bristol College, we deliver transformative education in inclusive and dynamic learning environments. With recent investments in our already outstanding facilities, the College has a great deal on offer for you. One of our key strategic aims is our unrelenting focus on our people-first culture, ensuring you feel valued, empowered, and recognised for your individual contributions and expertise.

We have an exciting opportunity for an Information Governance Project Manager to join our college community.

What we offer:

• Two-week paid Christmas close down and additional paid time off over Easter on top of a generous holiday entitlement of 26 holiday days, plus bank holidays (pro-rata for part time roles).
• Membership to the Local Government Pension Scheme with employer contributions of 18.0 %.
• Paid Volunteering leave (3 days a year).
• Family friendly policies including paid fertility and foster friendly policy.
• A menopause policy outlining support available.
• A person-centred annual appraisal focusing on your wellbeing and CPD.
• Access to a benefits portal including shopping discounts and cycle to work scheme plus lots more!
• The 'Right to Disconnect' from work outside of your normal working hours.
• A supportive, highly utilised hybrid and flexible working policy.
• An Aspiring Leaders programme open to all plus our Management Academy for all management roles covering management skill and internal processes.
• Welfare Rooms at all our sites for professional breakout and relaxation spaces.
• A bespoke programme of recognition, reward and celebration for colleagues throughout the year.

We are committed to promoting a diverse and inclusive community - a place where we can all be ourselves and succeed. We aspire to have a diverse and inclusive workplace and strongly encourage applicants from a wide range of backgrounds to apply to join us. As a disability confident employer, we take a trauma informed approach to our work, support the Care Leavers covenant, and have been awarded accreditation as a College of Sanctuary for refugees.

About your role:

Ensure that statutory and regulatory requirements and good practice around data protection are implemented across the College and its subsidiary companies, via the implementation of the data protection action plan. This includes ensuring compliance with the UK General Data Protection Regulation, Data Protection Act 2018, Data (Use and Access) Act 2025, Freedom of Information Act 2000, Environmental Information Regulations 2004 and all guidance and best practice published by the Information Commissioner's Office.

The action plan will develop a college-wide Information Governance Framework to transform the way that we govern our use and storage of data. The Framework will provide a cohesive structure for managing and using data that can be understood and used by all staff. It will bring together different elements of data management, including storage, sharing and retention.

The Information Governance Project Manager will play a key part in co-creating, managing, and evolving the Framework and implementing and embedding new information governance processes. This role will build pivotal relationships across the College, embedding data management and assurance practices into everyday operations. This will be a highly visible and impactful role.

What will the job entail?

• Managing the implementation, development, review and maintenance of the data protection action plan for the College and that of its subsidiary companies.
• Developing and implementing appropriate data protection systems and processes, including in relation to Data Protection Impact Assessments, data sharing and data retention.
• Supporting directors with the maintenance and review of the Information Asset Register.
• Reviewing and relaunching the College’s Data Retention Schedule.
• Working with colleagues in the College’s subsidiary companies to review and implement proportionate data protection frameworks.
• Conducting bespoke training for departments in relation to data storage, retention and sharing.
• Assisting the DPO with the review of procedures, policies, privacy notices and contracts relating to processing of personal information.
• Managing and maintaining the College’s compliance with Freedom of Information legislation, schedule and requests.
• Overseeing full digitisation of historic paper archives where appropriate.
• Adopting a pro-active and integrated approach to Information Governance to ensure the College and its subsidiary companies meet their statutory and regulatory obligations.
• Advising colleagues on matters related to data privacy legislation and having due regard for risks relating to processing operations as well as the nature, scope, context and purposes of processing.
• Assisting in related audits.
• Managing responses to Subject Access Requests and Freedom of Information Requests.

About us:

We have four main sites across the city with state-of-the-art facilities. Further future investment in our estates is now allowing us to provide the best possible outcomes for our students and local communities, delivered by our fantastic community of colleagues. At City of Bristol College, we have one goal: to help our students succeed. We offer the widest range of academic and vocational qualifications in the area, with more than 1,000 courses available from entry to degree level and we provide education and training to approximately 10,000 students each year.

City of Bristol College is committed to safeguarding children and vulnerable adults. All new employees to the College are required to complete and obtain an enhanced DBS disclosure. A copy of our Safeguarding Policy can be found on the College website.

A few points to note:

• If you have a medical condition or an individual need for an adjustment to our processes, and you believe this may affect your ability to be at your best – please let us know so we can talk about how we can best support you and make any adjustments that may be needed.
• Don’t meet every single requirement? We are committed to creating an inclusive and flexible working environment, that promotes diversity. If you are excited about this role but your past experience doesn’t align perfectly with every requirement on the job description or you are seeking an alternative working pattern, please apply anyway – you may just be the person we are looking for.
• We recognise that talent comes in various forms, and we are committed to providing opportunities that create an environment of growth, diversity, and inclusion for everyone. In your application, please feel free to note which pronouns you use.
• We do not engage with recruitment agencies for this role. Any CVs received from agencies will be considered as unsolicited and the property of the City of Bristol College, with no obligation to pay agency fees.

Closing date: 24th June

Interview date: 7th July