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- Tasks: Support records management by processing, organising, and tracking documents for city departments.
- Company: Join the City of Birmingham, dedicated to effective public service and community support.
- Benefits: Enjoy competitive pay, medical insurance, retirement plans, and generous paid leave.
- Why this job: Make a difference in your community while gaining valuable experience in records management.
- Qualifications: Valid driver's license and experience with record inventory systems required.
- Other info: Physical activity involved; work primarily indoors in an office setting.
The predicted salary is between 36000 - 60000 £ per year.
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Records Management Analyst – City of Birmingham, Birmingham
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Client:
City of Birmingham
Location:
Birmingham, United Kingdom
Job Category:
Other
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EU work permit required:
Yes
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Job Reference:
e0e6941d51e7
Job Views:
3
Posted:
29.06.2025
Expiry Date:
13.08.2025
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Job Description:
TARGET CLOSE DATE:
07/07/2025
PAY GRADE:
Grade 21
TYPE:
Full time
JOB SUMMARY:
The City of Birmingham is seeking qualified candidates for the position of Records Management Analyst. This role supports the Records Management Manager in coordinating and delivering effective records management services to city departments, external agencies, and the public. Responsibilities include processing, organizing, and tracking records, ensuring timely retention and destruction of records in compliance with federal, state, and local regulations. The position does not include supervisory responsibilities and reports directly to the Records Management Manager.
COMPENSATION & BENEFITS:
The City of Birmingham provides competitive pay and comprehensive benefits packages to include medical and dental insurance, employer-sponsored retirement plan (pension), generous paid holidays, sick and vacation leave, and more. The pay range for this position is listed below:
Birmingham – $46,904- $72,779
MINIMUM QUALIFICATIONS:
The following are job-related qualifications that are required for employment consideration for this position:
Valid Driver\’s License.
Experience developing presentations for staff and internal customers.
Experience using a record inventory system (e.g., File Bridge, Perceptive, or similar inventory system).
Customer service experience handling requests.
Experience managing active and inactive records
PREFERRED QUALIFICATIONS:
The following are job-related qualifications deemed desirable by the City of Birmingham. These qualifications may be considered by Birmingham when reviewing applications and inviting candidates to participate in subsequent steps in the selection processes.
CRM (Certified Records Manager).
Associate\’s degree or higher in the area of Library Science, Business Administration, Public Administration, Records Management or related field.
Experience supervising staff to include assigning and reviewing work, completing performance appraisals, and making disciplinary recommendations.
Experience monitoring monthly expenses
TYPICAL JOB DUTIES:
Ensures the proper storage of departmental records by tracking documents electronically, maintaining records management/inventory databases, communicating with storage vendors, and monitoring compliance with record management policies and procedures.
Finalizes legal destruction of records by determining records to be destroyed, gathering the appropriate documentation and signatures, completing the official certificate for destruction and complying with records destruction procedures.
Participates in records management for the jurisdiction, various departments, and requesting agencies by processing incoming and outgoing record requests, resolving records management issues, and ensuring proper delivery of records.
Participates in reviewing records management policies and procedures, and provides training and presentations for various departments on the policies, procedures, standards and best practices for records management, legal retention and electronic information management systems.
PHYSICAL DEMANDS:
Job involves physical exertion required for sustained periods of light physical activity such as walking, standing, or bending. May involve regular lifting of items or objects weighing up to 50 lbs.
WORK ENVIRONMENT:
Work is conducted almost exclusively indoors in an office or warehouse setting. Work involves use of standard office equipment, such as computer, phone, copier, etc.
EEO STATEMENT:
The Personnel Board of Jefferson Countyprovides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment with the Personnel Board of Jefferson County, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. Each Merit System member city/agencyoperate its own equal employment opportunity policies available on the individual city/agency website.
ACCOMMODATION:
NOTE:
This job posting may close before, or be extended beyond, the listed Target Close Date based on the employment needs of the Merit System. More detail regarding this job is available by clicking Apply.
DISCLAIMER:
This job posting is not meant to be an all-inclusive list of the job duties, responsibilities, or skills and abilities required to do the job and may be changed at the discretion of the Personnel Board at any time.
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Records Management Analyst - City of Birmingham employer: City of Birmingham
Contact Detail:
City of Birmingham Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Records Management Analyst - City of Birmingham
✨Tip Number 1
Familiarise yourself with the specific records management systems mentioned in the job description, such as File Bridge or Perceptive. Having hands-on experience or even a basic understanding of these systems can set you apart from other candidates.
✨Tip Number 2
Highlight any customer service experience you have, especially if it involves handling requests or managing records. This role requires effective communication with various departments and the public, so showcasing your interpersonal skills is crucial.
✨Tip Number 3
Consider preparing a presentation on best practices in records management. This could demonstrate your ability to train others and your knowledge of the field, which aligns well with the responsibilities of the position.
✨Tip Number 4
If you have any certifications related to records management, such as CRM, make sure to mention them during your interview. These qualifications can significantly enhance your candidacy and show your commitment to the profession.
We think you need these skills to ace Records Management Analyst - City of Birmingham
Some tips for your application 🫡
Understand the Job Requirements: Carefully read the job description for the Records Management Analyst position. Make sure you understand the qualifications and responsibilities, as this will help you tailor your application to highlight relevant experience.
Tailor Your CV: Customise your CV to reflect the skills and experiences that align with the job requirements. Emphasise your experience with record inventory systems, customer service, and any relevant qualifications like a degree in Library Science or Records Management.
Craft a Compelling Cover Letter: Write a cover letter that not only introduces yourself but also explains why you are a great fit for the role. Mention specific experiences that demonstrate your ability to manage records effectively and your understanding of compliance with regulations.
Proofread Your Application: Before submitting your application, thoroughly proofread all documents for spelling and grammatical errors. A polished application reflects attention to detail, which is crucial for a Records Management Analyst.
How to prepare for a job interview at City of Birmingham
✨Know Your Records Management Systems
Familiarise yourself with record inventory systems like File Bridge or Perceptive. Be prepared to discuss your experience with these systems and how you've used them in previous roles.
✨Demonstrate Customer Service Skills
Since the role involves handling requests from various departments and the public, be ready to share examples of your customer service experience. Highlight how you resolved issues and ensured satisfaction.
✨Prepare for Policy Discussions
Understand the importance of records management policies and procedures. Be prepared to discuss how you would approach reviewing and training others on these policies, showcasing your knowledge and initiative.
✨Showcase Your Presentation Skills
As the job requires developing presentations for staff, practice explaining complex information clearly and concisely. Bring examples of past presentations if possible, to demonstrate your ability to communicate effectively.
