At a Glance
- Tasks: Provide top-notch admin support to senior leaders and keep operations running smoothly.
- Company: Join a dynamic team in City Building with a focus on strategic priorities.
- Benefits: Enjoy a competitive salary, great leave, pension access, and wellness perks.
- Other info: Thriving environment with opportunities for personal and professional growth.
- Why this job: Be the backbone of leadership and make a real difference in the organisation.
- Qualifications: Proven admin experience, strong Microsoft Office skills, and a proactive mindset.
The predicted salary is between 30000 - 40000 € per year.
Hours: 35 Hours.
Division: Directorate.
Contract: Fixed term for up to 12 months.
About the Role
The Executive Admin Assistant plays a key role in City Building, providing high‑level administrative and organisational support to senior leaders to ensure efficient business operations aligned with strategic priorities.
Responsibilities
- Manage complex diaries and inboxes.
- Coordinate meetings and communications across departments.
- Support high‑level boards through document preparation and minute‑taking.
- Resolve administrative issues.
- Handle sensitive information confidentially.
- Contribute to effective decision‑making.
Qualifications
- Experienced administrative professional with a proven track record of supporting senior leaders.
- Strong working knowledge of Microsoft Office and excellent organisational, communication, and administrative skills.
- Ability to manage a varied workload independently, using initiative to make informed decisions and resolve issues proactively.
- Experience working under pressure while maintaining high levels of accuracy and professionalism.
- Relevant qualification / certification in Administration or equivalent is advantageous.
Benefits
- Competitive salary.
- Excellent annual leave.
- Access to the Strathclyde Pension Fund.
- Wellbeing initiatives.
- Discounted gym membership.
Executive Admin Assistant in Glasgow employer: City Building
As an Executive Admin Assistant at City Building, you will thrive in a dynamic work environment that values your contributions and supports your professional growth. With competitive salaries, generous annual leave, and access to the Strathclyde Pension Fund, we prioritise employee wellbeing and offer unique benefits like discounted gym memberships. Join us to be part of a collaborative culture where your skills in managing complex tasks will directly impact our strategic goals.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Admin Assistant in Glasgow
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an Executive Admin Assistant role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Nail that interview prep! Research the company and its leaders, and be ready to discuss how your skills align with their strategic priorities. Practise common interview questions and prepare some thoughtful questions of your own to show your interest.
✨Tip Number 3
Showcase your organisational skills! During interviews, share specific examples of how you've managed complex diaries or resolved administrative issues in the past. This will demonstrate your ability to handle the responsibilities of the role.
✨Tip Number 4
Apply through our website! We make it super easy for you to submit your application directly. Plus, it shows you're genuinely interested in joining our team. Don't miss out on this opportunity!
We think you need these skills to ace Executive Admin Assistant in Glasgow
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the Executive Admin Assistant role. Highlight your experience in managing diaries, coordinating meetings, and supporting senior leaders to show us you’re the right fit.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re passionate about the role and how your background aligns with our needs. Don’t forget to mention your organisational skills and ability to handle sensitive information.
Showcase Your Tech Skills:Since we value strong Microsoft Office skills, make sure to mention any relevant software experience in your application. If you’ve used tools to manage complex tasks or improve efficiency, let us know!
Apply Through Our Website:We encourage you to apply directly through our website for a smoother process. It helps us keep track of your application and ensures you don’t miss out on any important updates from us!
How to prepare for a job interview at City Building
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Executive Admin Assistant. Familiarise yourself with managing complex diaries, coordinating meetings, and supporting high-level boards. This will help you demonstrate your knowledge and show that you're ready to hit the ground running.
✨Showcase Your Organisational Skills
Be prepared to discuss specific examples of how you've managed multiple tasks or projects in the past. Highlight your experience with Microsoft Office and any tools you use to stay organised. This will reassure the interviewers that you can handle the varied workload independently.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving abilities, especially under pressure. Think of situations where you've resolved administrative issues or handled sensitive information. Practising these scenarios will help you articulate your thought process clearly during the interview.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions that show your interest in the role and the company. Inquire about the team dynamics, the strategic priorities of City Building, or how success is measured for the Executive Admin Assistant position. This not only shows your enthusiasm but also helps you gauge if the role is the right fit for you.
