At a Glance
- Tasks: Provide high-level admin support to senior leaders and manage complex schedules.
- Company: Join City Building, a leader in construction and maintenance with a focus on community.
- Benefits: Enjoy competitive salary, excellent leave, pension fund access, and wellbeing initiatives.
- Other info: Be part of a company recognised for promoting opportunity and investing in young talent.
- Why this job: Make a real impact while supporting leaders in a dynamic and rewarding environment.
- Qualifications: Experience in administration, strong IT skills, and ability to handle sensitive information.
The predicted salary is between 30000 - 40000 £ per year.
Hours: 35 Hours
Division: Directorate
Contract: Fixed term for up to 12 months
About Us
City Building provides a range of repairs and maintenance, manufacturing, construction and refurbishment activities for Glasgow City Council and Wheatley Housing Group’s citizens and customers as well as other public, private and third sector organisations. City Building operates both the largest construction craft apprenticeship programme in Scotland, and Royal Strathclyde Blindcraft Industries (RSBi), one of the largest supported manufacturing businesses in Europe, around 200 people, more than 50% of whom have a disability. Our accreditations include ISO45001, ISO 14001 and ISO 9001:2015. We are current recipients of a Queen’s Award for Enterprise Promoting Opportunity and Investors in Young People Platinum award. Both these accolades recognise our focus on investing in and growing a skilled staff base. As a City Building employee, you’ll enjoy a competitive salary, excellent annual leave, and access to the Strathclyde Pension Fund. You will also benefit from wellbeing initiatives and discounted gym membership, supporting a positive and healthy work life balance.
About The Role
The Executive Admin Assistant plays a key role in City Building, providing high-level administrative and organisational support to senior leaders to ensure efficient business operations aligned with strategic priorities. This role involves managing complex diaries and inboxes, coordinating meetings and communications across departments, and supporting high-level boards through document preparation and minute‑taking. It also includes resolving administrative issues, handling sensitive information with confidentiality, and contributing to effective decision‑making. Strong organisational, IT, and interpersonal skills are essential, along with the ability to work independently and maintain high professional standards.
What You Will Bring
You will be an experienced administrative professional with a proven track record of supporting senior leaders. You will have a strong working knowledge of Microsoft Office software and demonstrate excellent administrative, organisational, and communication skills with a key understanding of confidentiality whilst handling sensitive information. You will be confident in managing a varied workload independently, using your initiative to make informed decisions and resolve issues proactively. You will work efficiently under pressure while maintaining high levels of accuracy and professionalism. A relevant qualification/certification in Administration or equivalent is advantageous.
How To Apply
If you feel you have the necessary skills and experience for this role then please forward a CV and completed supporting statement to the HR Team, Recruitment@citybuildingglasgow.co.uk by midnight on Sunday 24th May 2026. Candidates who wish to have an informal discussion about the role are welcome to contact Courtney Farrell, Senior Executive Admin Assistant, via email at Courtney.farrell@citybuildingglasgow.co.uk. Interviews will take place on Thursday 28th May 2026.
Executive Admin Assistant in Glasgow employer: City Building (Glasgow) LLP
City Building is an exceptional employer that prioritises the growth and wellbeing of its employees, offering a competitive salary, generous annual leave, and access to the Strathclyde Pension Fund. With a strong commitment to inclusivity and professional development, employees benefit from a supportive work culture that values initiative and fosters a healthy work-life balance through wellbeing initiatives and discounted gym memberships. Join us in making a meaningful impact within the community while advancing your career in a dynamic and rewarding environment.
Contact Details:
City Building (Glasgow) LLP Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Executive Admin Assistant in Glasgow
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the lookout for an Executive Admin Assistant role. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for those interviews! Research City Building and understand their values and mission. Tailor your responses to show how your skills align with their needs, especially around organisation and confidentiality.
✨Tip Number 3
Practice makes perfect! Get a friend to do mock interviews with you. Focus on common questions for admin roles, and don’t forget to highlight your experience with Microsoft Office and managing complex tasks.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows you’re genuinely interested in being part of the City Building team. Don’t miss out!
We think you need these skills to ace Executive Admin Assistant in Glasgow
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Executive Admin Assistant role. Highlight your experience in supporting senior leaders and managing complex tasks, as this will show us you understand what we're looking for.
Craft a Strong Supporting Statement:Your supporting statement is your chance to shine! Use it to explain how your skills align with the job description. Be specific about your organisational and IT skills, and don’t forget to mention your ability to handle sensitive information.
Showcase Your Communication Skills:Since communication is key in this role, make sure your application reflects your strong written communication skills. Keep it clear, concise, and professional – we want to see that you can convey information effectively!
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It’s the best way to ensure your application gets to us directly and allows you to keep track of your application status easily.
How to prepare for a job interview at City Building (Glasgow) LLP
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Executive Admin Assistant role. Familiarise yourself with the key responsibilities like managing complex diaries and handling sensitive information. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
Be prepared to discuss specific examples of how you've successfully managed multiple tasks or projects in the past. Highlight your ability to prioritise and stay organised, as these skills are crucial for supporting senior leaders effectively.
✨Brush Up on Your IT Skills
Since a strong working knowledge of Microsoft Office is essential, make sure you're comfortable discussing your experience with these tools. You might even want to mention any advanced features you’ve used, as this can set you apart from other candidates.
✨Practice Confidentiality Scenarios
Given the importance of handling sensitive information, think of scenarios where you've had to maintain confidentiality in your previous roles. Be ready to explain how you approached these situations, as it will demonstrate your professionalism and trustworthiness.
