At a Glance
- Tasks: Provide high-level admin support to senior leaders and manage complex schedules.
- Company: Join City Building, a leader in construction and maintenance with a focus on community.
- Benefits: Enjoy competitive salary, great leave, pension fund access, and wellness initiatives.
- Other info: Dynamic work environment with opportunities for professional development.
- Why this job: Be part of a team that values growth and invests in your future.
- Qualifications: Experience in admin roles, strong IT skills, and excellent communication abilities.
The predicted salary is between 30000 - 40000 £ per year.
Hours: 35 Hours
Division: Directorate
Contract: Fixed term for up to 12 months
About Us
City Building provides a range of repairs and maintenance, manufacturing, construction and refurbishment activities for Glasgow City Council and Wheatley Housing Group’s citizens and customers as well as other public, private and third sector organisations. City Building operates both the largest construction craft apprenticeship programme in Scotland, and Royal Strathclyde Blindcraft Industries (RSBi), one of the largest supported manufacturing businesses in Europe, around 200 people, more than 50% of whom have a disability. Our accreditations include ISO45001, ISO 14001 and ISO 9001:2015. We are current recipients of a Queen’s Award for Enterprise Promoting Opportunity and Investors in Young People Platinum award. Both these accolades recognise our focus on investing in and growing a skilled staff base. As a City Building employee, you’ll enjoy a competitive salary, excellent annual leave, and access to the Strathclyde Pension Fund. You will also benefit from wellbeing initiatives and discounted gym membership, supporting a positive and healthy work life balance.
About The Role
The Executive Admin Assistant plays a key role in City Building, providing high-level administrative and organisational support to senior leaders to ensure efficient business operations aligned with strategic priorities. This role involves managing complex diaries and inboxes, coordinating meetings and communications across departments, and supporting high-level boards through document preparation and minute‑taking. It also includes resolving administrative issues, handling sensitive information with confidentiality, and contributing to effective decision‑making. Strong organisational, IT, and interpersonal skills are essential, along with the ability to work independently and maintain high professional standards.
What You Will Bring
You will be an experienced administrative professional with a proven track record of supporting senior leaders. You will have a strong working knowledge of Microsoft Office software and demonstrate excellent administrative, organisational, and communication skills with a key understanding of confidentiality whilst handling sensitive information. You will be confident in managing a varied workload independently, using your initiative to make informed decisions and resolve issues proactively. You will work efficiently under pressure while maintaining high levels of accuracy and professionalism. A relevant qualification/certification in Administration or equivalent is advantageous.
How To Apply
If you feel you have the necessary skills and experience for this role then please forward a CV and completed supporting statement to the HR Team, Recruitment@citybuildingglasgow.co.uk by midnight on Sunday 24th May 2026. Candidates who wish to have an informal discussion about the role are welcome to contact Courtney Farrell, Senior Executive Admin Assistant, via email at Courtney.farrell@citybuildingglasgow.co.uk. Interviews will take place on Thursday 28th May 2026.
Executive Admin Assistant employer: City Building (Glasgow) LLP
City Building is an exceptional employer that prioritises the growth and wellbeing of its employees, offering a competitive salary, generous annual leave, and access to the Strathclyde Pension Fund. With a strong commitment to inclusivity and professional development, employees benefit from a supportive work culture that values initiative and fosters a healthy work-life balance through various wellbeing initiatives. Located in Glasgow, City Building not only provides meaningful employment but also contributes significantly to the community by operating the largest construction craft apprenticeship programme in Scotland.
Contact Details:
City Building (Glasgow) LLP Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Executive Admin Assistant
✨Tip Number 1
Network like a pro! Reach out to people in your industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role thoroughly. Understand their values and how you can contribute. Practise common interview questions and have your own ready to show your interest.
✨Tip Number 3
Follow up after interviews! A simple thank-you email can set you apart from other candidates. It shows your enthusiasm and professionalism, which are key traits for an Executive Admin Assistant.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities that might be perfect for you. Plus, it’s a great way to ensure your application gets seen by the right people.
We think you need these skills to ace Executive Admin Assistant
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Executive Admin Assistant role. Highlight your experience in supporting senior leaders and managing complex tasks, as this will show us you understand what we're looking for.
Craft a Strong Supporting Statement:Your supporting statement is your chance to shine! Use it to explain how your skills and experiences align with the job description. Be specific about your achievements and how they relate to the responsibilities of the role.
Showcase Your IT Skills:Since strong IT skills are essential for this role, make sure to mention your proficiency in Microsoft Office and any other relevant software. We want to see that you're comfortable with technology and can handle the demands of the job.
Keep It Professional:While we love a friendly tone, remember to keep your application professional. Proofread for any typos or errors, and ensure your communication reflects the high standards we uphold at City Building.
How to prepare for a job interview at City Building (Glasgow) LLP
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Executive Admin Assistant role. Familiarise yourself with the key responsibilities like managing diaries, coordinating meetings, and handling sensitive information. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
Be prepared to discuss specific examples of how you've managed complex tasks or resolved administrative issues in the past. Use the STAR method (Situation, Task, Action, Result) to structure your answers. This will demonstrate your strong organisational skills and ability to work independently under pressure.
✨Brush Up on Your IT Skills
Since a strong working knowledge of Microsoft Office is essential, make sure you're comfortable discussing your experience with these tools. You might even want to mention any advanced features you’ve used, like creating complex spreadsheets or presentations, to highlight your proficiency.
✨Prepare Thoughtful Questions
At the end of the interview, you'll likely have the chance to ask questions. Prepare a few thoughtful ones about the company culture, team dynamics, or how success is measured in the role. This shows your enthusiasm for the position and helps you gauge if it's the right fit for you.
