At a Glance
- Tasks: Support our Board of Trustees with meeting administration and documentation.
- Company: Join Citizens Advice Southampton, a diverse and inclusive organisation.
- Benefits: Flexible hours, valuable experience, and the chance to make a difference.
- Other info: Opportunity for growth and involvement in strategic projects.
- Why this job: Be part of a team that promotes equity and celebrates inclusion.
- Qualifications: Strong organisational skills and attention to detail required.
The predicted salary is between 30000 - 40000 £ per year.
Hours: 10 to 15 per week. This role requires flexibility to work evenings and flexible hours to attend Board and Committee meetings and the AGM.
This role provides essential administrative support to our Board of Trustees at regular ordinary meetings (including agenda setting), committee meetings and the Annual General Meeting. You will be responsible for producing timely and accurate minutes (usually within seven days) of board and other meetings. You will also track and circulate reports and other documentation to trustees and others as appropriate.
Another key responsibility is ensuring meetings are held in accordance with the governing document. In addition, you will oversee the timetable for the board review of strategic documents, including the organisational risk register, policies and procedures, and ensure updated documents are added to internal IT systems, as required.
There is also the opportunity for an experienced candidate to get more involved in other areas such as managing meeting schedules, agenda prepping, producing documents such as the Diversity profile, and our Leadership Self-Assessment portfolio.
At Citizens Advice, we recognise the positive value of diversity, promoting equity and celebrating inclusion. We welcome and encourage job applications from people of all backgrounds.
Please download the application pack on our website and submit your CV and a covering letter outlining how you fit the person specification to Emma Vint. Please also complete and submit our diversity monitoring form with your application.
The closing date for this vacancy is 9am, Monday 22nd June 2026. Thank you for your interest in Citizens Advice Southampton.
Trustee and Secretary in Southampton employer: Citizens Advice Southampton
At Citizens Advice Southampton, we pride ourselves on being an exceptional employer that values diversity and inclusion, offering a flexible work environment that accommodates the needs of our Trustees. With opportunities for professional growth and involvement in meaningful initiatives, you will play a vital role in supporting our mission while enjoying a collaborative and supportive work culture. Join us to make a difference in the community while developing your skills in a rewarding setting.
Contact Details:
Citizens Advice Southampton Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Trustee and Secretary in Southampton
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for a Trustee and Secretary role. You never know who might have the inside scoop on opportunities or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the organisation thoroughly. Understand their mission, values, and recent projects. This will help you tailor your responses and show that you're genuinely interested in contributing to their Board of Trustees.
✨Tip Number 3
Practice your minute-taking skills! Since this role involves producing accurate minutes, consider doing mock meetings with friends or colleagues. This will help you get comfortable with the process and demonstrate your readiness during interviews.
✨Tip Number 4
Don't forget to apply through our website! It's the best way to ensure your application gets noticed. Plus, it shows you're serious about joining the team at Citizens Advice Southampton.
We think you need these skills to ace Trustee and Secretary in Southampton
Some tips for your application 🫡
Read the Job Description Carefully:Before you start writing, make sure to read the job description thoroughly. We want to see how your skills and experiences align with what we're looking for, so highlight those connections in your application.
Tailor Your CV and Cover Letter:Don’t just send a generic CV! Tailor your CV and cover letter to reflect the specific requirements of the Trustee and Secretary role. Use keywords from the job description to show us you’re the perfect fit.
Be Clear and Concise:When writing your application, keep it clear and to the point. We appreciate well-structured documents that are easy to read. Make sure to include all relevant information without rambling on!
Apply Through Our Website:Make sure to submit your application through our website. It’s the easiest way for us to receive your materials and ensures you don’t miss any important steps in the application process.
How to prepare for a job interview at Citizens Advice Southampton
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the Trustee and Secretary role. Familiarise yourself with agenda setting, minute-taking, and the importance of adhering to governing documents. This will help you answer questions confidently and demonstrate your commitment.
✨Prepare Relevant Examples
Think of specific instances from your past experiences where you've successfully managed meetings, produced accurate minutes, or handled administrative tasks. Being able to share these examples will show that you have the practical skills needed for the role.
✨Show Your Flexibility
Since this role requires flexibility in working hours, be ready to discuss how you can accommodate evening meetings and other commitments. Highlight any previous experiences where you’ve successfully managed a flexible schedule.
✨Emphasise Your Commitment to Diversity
Citizens Advice values diversity and inclusion, so be prepared to discuss how you can contribute to these values within the organisation. Share your thoughts on promoting equity and how you’ve supported diverse teams in the past.
