At a Glance
- Tasks: Provide essential admin support to the Board of Trustees and produce accurate meeting minutes.
- Company: Join Citizens Advice Southampton, a diverse and inclusive organisation.
- Benefits: Flexible hours, valuable experience, and the chance to make a difference.
- Other info: Opportunity for growth and involvement in diverse projects.
- Why this job: Be part of impactful meetings and help shape important decisions.
- Qualifications: Strong organisational skills and attention to detail required.
The predicted salary is between 15000 - 20000 £ per year.
Hours: 10 to 15 per week. This role requires flexibility to work evening and flexible hours to attend Board and Committee meetings and the AGM.
This role provides essential administrative support to our Board of Trustees at regular ordinary meetings (including agenda setting), committee meetings and the Annual General Meeting. You will be responsible for producing timely and accurate minutes (usually within seven days) of board and other meetings. You will also track and circulate reports and other documentation to trustees and others as appropriate.
Another key responsibility is ensuring meetings are held in accordance with the governing document. In addition, you will oversee the timetable for the board review of strategic documents, including the organisational risk register, policies and procedures, and ensure updated documents are added to internal IT systems, as required.
There is also the opportunity for an experienced candidate to get more involved in other areas such as managing meeting schedules, agenda prepping, producing documents such as the Diversity profile, and our Leadership Self-Assessment portfolio.
At Citizens Advice, we recognise the positive value of diversity, promoting equity and celebrating inclusion. We welcome and encourage job applications from people of all backgrounds.
Please download the application pack on our website and submit your CV and a covering letter outlining how you fit the person specification to Emma Vint. Please also complete and submit our diversity monitoring form with your application.
The closing date for this vacancy is 9am, Monday 22nd June 2026. Thank you for your interest in Citizens Advice Southampton.
Secretary to the Trustees in Southampton employer: Citizens Advice Southampton
At Citizens Advice Southampton, we pride ourselves on being an excellent employer that values diversity and inclusion, offering flexible working hours to accommodate your schedule. Our supportive work culture fosters professional growth, allowing you to take on additional responsibilities and develop your skills while making a meaningful impact in the community. Join us in a role that not only provides essential administrative support but also offers the chance to engage with strategic initiatives and contribute to our mission of promoting equity.
Contact Details:
Citizens Advice Southampton Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Secretary to the Trustees in Southampton
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for a Secretary to the Trustees role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for those interviews! Research the organisation and its Board of Trustees thoroughly. Be ready to discuss how your skills in minute-taking and document management can support their meetings and strategic goals.
✨Tip Number 3
Show off your flexibility! Since this role requires evening work and adaptability, be sure to highlight your availability during interviews. Let them know you’re ready to jump in whenever needed!
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows you’re serious about joining the team at Citizens Advice Southampton. Don’t miss out!
We think you need these skills to ace Secretary to the Trustees in Southampton
Some tips for your application 🫡
Read the Job Description Carefully:Before you start writing, make sure to read the job description thoroughly. We want to see how your skills and experiences align with what we're looking for, so highlight those connections in your application.
Tailor Your CV and Cover Letter:Don’t just send a generic CV! We love it when applicants tailor their documents to fit the role. Use keywords from the job description and showcase relevant experiences that demonstrate your ability to support our Board of Trustees effectively.
Be Clear and Concise:When writing your application, clarity is key. We appreciate straightforward language and well-structured sentences. Make sure your points are easy to follow, especially when detailing your experience with minute-taking and document management.
Submit Through Our Website:Remember to apply through our website! It’s the best way to ensure your application gets to us. Don’t forget to include the diversity monitoring form as well – we value inclusivity and want to know more about our applicants!
How to prepare for a job interview at Citizens Advice Southampton
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the Secretary to the Trustees. Familiarise yourself with agenda setting, minute-taking, and the importance of compliance with governing documents. This will help you demonstrate your knowledge and enthusiasm for the role.
✨Prepare for Flexibility Questions
Since this role requires flexibility in working hours, be ready to discuss your availability and how you can accommodate evening meetings or last-minute changes. Share examples from your past experiences where you've successfully managed your time and adapted to changing schedules.
✨Showcase Your Organisational Skills
Highlight your organisational abilities by discussing specific tools or methods you use to keep track of documents, meeting schedules, and reports. Mention any experience you have with IT systems that could be relevant to managing internal documentation effectively.
✨Emphasise Your Commitment to Diversity and Inclusion
Citizens Advice values diversity, so be prepared to talk about how you promote equity and inclusion in your work. Share any relevant experiences or initiatives you've been involved in that align with these values, showing that you’re a good cultural fit for the organisation.
