At a Glance
- Tasks: Provide essential admin support to the Board of Trustees and produce accurate meeting minutes.
- Company: Join Citizens Advice Southampton, a diverse and inclusive organisation.
- Benefits: Flexible hours, valuable experience, and the chance to make a difference.
- Other info: Opportunity for growth in managing schedules and producing key documents.
- Why this job: Be part of impactful meetings and help shape important decisions.
- Qualifications: Strong organisational skills and attention to detail required.
The predicted salary is between 30000 - 40000 £ per year.
Hours: 10 to 15 per week. This role requires flexibility to work evening and flexible hours to attend Board and Committee meetings and the AGM.
This role provides essential administrative support to our Board of Trustees at regular ordinary meetings (including agenda setting), committee meetings and the Annual General Meeting. You will be responsible for producing timely and accurate minutes (usually within seven days) of board and other meetings. You will also track and circulate reports and other documentation to trustees and others as appropriate. Another key responsibility is ensuring meetings are held in accordance with the governing document. In addition, you will oversee the timetable for the board review of strategic documents, including the organisational risk register, policies and procedures, and ensure updated documents are added to internal IT systems, as required.
There is also the opportunity for an experienced candidate to get more involved in other areas such as managing meeting schedules, agenda prepping, producing documents such as the Diversity profile, and our Leadership Self-Assessment portfolio.
At Citizens Advice, we recognise the positive value of diversity, promoting equity and celebrating inclusion. We welcome and encourage job applications from people of all backgrounds. Please download the application pack on our website and submit your CV and a covering letter outlining how you fit the person specification to Emma Vint. Please also complete and submit our diversity monitoring form with your application. The closing date for this vacancy is 9am, Monday 22nd June 2026. Thank you for your interest in Citizens Advice Southampton.
Secretary to the Board of Trustees in Southampton employer: Citizens Advice Southampton
Citizens Advice Southampton is an exceptional employer that values diversity and inclusion, offering a flexible work environment that accommodates the needs of its employees. With opportunities for professional growth and involvement in meaningful projects, such as managing strategic documents and enhancing organisational policies, you will play a vital role in supporting the Board of Trustees while contributing to the community. Join us to be part of a supportive team dedicated to making a positive impact.
Contact Details:
Citizens Advice Southampton Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Secretary to the Board of Trustees in Southampton
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for a Secretary role. You never know who might have the inside scoop on openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the organisation and its Board of Trustees. Familiarise yourself with their recent meetings and decisions, so you can show off your knowledge and enthusiasm during the chat.
✨Tip Number 3
Practice your minute-taking skills! Since this role involves producing accurate minutes, consider doing mock sessions where you take notes from meetings or discussions. This will help you feel more confident when the real deal comes along.
✨Tip Number 4
Don't forget to apply through our website! It's the best way to ensure your application gets seen. Plus, it shows you're serious about joining our team and supporting the Board of Trustees.
We think you need these skills to ace Secretary to the Board of Trustees in Southampton
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the role of Secretary to the Board of Trustees. Highlight any relevant administrative support experience and your ability to produce accurate minutes.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain how you fit the person specification and why you're excited about supporting our Board of Trustees. Keep it concise but impactful.
Showcase Your Flexibility:Since this role requires flexibility for evening meetings, mention your availability in your application. We want to know that you can adapt to the needs of the Board and attend meetings as required.
Apply Through Our Website:Don’t forget to submit your application through our website! It’s the best way to ensure we receive all your documents, including your CV, cover letter, and diversity monitoring form.
How to prepare for a job interview at Citizens Advice Southampton
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the Secretary to the Board of Trustees. Familiarise yourself with agenda setting, minute-taking, and the importance of accurate documentation. This will help you demonstrate your knowledge and enthusiasm for the role.
✨Prepare for Common Questions
Think about questions that might come up related to your experience in administrative support and managing meetings. Be ready to discuss how you've handled similar tasks in the past, especially around producing minutes and tracking reports. Practising your answers can boost your confidence.
✨Showcase Your Flexibility
Since this role requires flexibility in working hours, be prepared to discuss your availability for evening meetings and how you manage your time effectively. Highlight any previous experiences where you successfully adapted to changing schedules or priorities.
✨Demonstrate Your Commitment to Diversity
Citizens Advice values diversity and inclusion, so be ready to share your thoughts on these topics. You could mention any relevant experiences or initiatives you've been part of that promote equity and celebrate inclusion, showing that you align with their values.
