At a Glance
- Tasks: Provide essential admin support to our Board of Trustees and produce accurate meeting minutes.
- Company: Join Citizens Advice Southampton, a diverse and inclusive organisation.
- Benefits: Flexible hours, valuable experience, and the chance to make a difference.
- Other info: Opportunity for growth and involvement in diverse projects.
- Why this job: Be part of impactful meetings and help shape important decisions.
- Qualifications: Strong organisational skills and attention to detail required.
The predicted salary is between 20000 - 25000 £ per year.
Hours: 10 to 15 per week. This role requires flexibility to work evening and flexible hours to attend Board and Committee meetings and the AGM.
This role provides essential administrative support to our Board of Trustees at regular ordinary meetings (including agenda setting), committee meetings and the Annual General Meeting. You will be responsible for producing timely and accurate minutes (usually within seven days) of board and other meetings. You will also track and circulate reports and other documentation to trustees and others as appropriate. Another key responsibility is ensuring meetings are held in accordance with the governing document. In addition, you will oversee the timetable for the board review of strategic documents, including the organisational risk register, policies and procedures, and ensure updated documents are added to internal IT systems, as required.
There is also the opportunity for an experienced candidate to get more involved in other areas such as managing meeting schedules, agenda prepping, producing documents such as the Diversity profile, and our Leadership Self-Assessment portfolio.
At Citizens Advice, we recognise the positive value of diversity, promoting equity and celebrating inclusion. We welcome and encourage job applications from people of all backgrounds. Please download the application pack on our website and submit your CV and a covering letter outlining how you fit the person specification to Emma Vint. Please also complete and submit our diversity monitoring form with your application. The closing date for this vacancy is 9am, Monday 22nd June 2026. Thank you for your interest in Citizens Advice Southampton.
Secretary - Trustee employer: Citizens Advice Southampton
At Citizens Advice Southampton, we pride ourselves on being an excellent employer that values diversity and inclusion, offering flexible working hours to accommodate your schedule. Our supportive work culture fosters professional growth, providing opportunities for you to engage in meaningful administrative tasks while contributing to the vital work of our Board of Trustees. Join us in making a difference in the community, where your contributions are recognised and appreciated.
Contact Details:
Citizens Advice Southampton Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Secretary - Trustee
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for a Secretary role. You never know who might have the inside scoop on opportunities or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the organisation and its values. Show us that you understand the importance of supporting the Board of Trustees and how your skills can make a difference in their meetings.
✨Tip Number 3
Practice your minute-taking skills! Being able to produce accurate minutes quickly is key for this role. Try recording mock meetings with friends and summarising them to get into the groove.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows us you're serious about joining our team at Citizens Advice Southampton.
We think you need these skills to ace Secretary - Trustee
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the role of Secretary - Trustee. Highlight any relevant administrative support experience and your ability to produce accurate minutes, as these are key for us.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain how you fit the person specification and why you're excited about supporting our Board of Trustees. Be genuine and let your personality come through!
Showcase Your Flexibility:Since this role requires flexibility with hours, mention your availability in your application. Let us know how you can accommodate evening meetings and other commitments, as this will be crucial for the role.
Follow Application Instructions:Don’t forget to download the application pack from our website and submit all required documents, including the diversity monitoring form. Following instructions shows attention to detail, which is super important for this position!
How to prepare for a job interview at Citizens Advice Southampton
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Secretary - Trustee. Familiarise yourself with agenda setting, minute-taking, and the importance of adhering to governing documents. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Prepare for Flexibility Questions
Since this role requires flexibility in working hours, be ready to discuss your availability. Think about how you can accommodate evening meetings and other commitments. Showing that you're adaptable and willing to work around the Board's schedule will impress the interviewers.
✨Bring Examples of Your Work
Have specific examples ready that showcase your administrative skills, especially in minute-taking and document management. If you've previously managed meeting schedules or produced reports, share these experiences to highlight your capabilities and how they align with the job requirements.
✨Show Your Commitment to Diversity and Inclusion
Citizens Advice values diversity, so be prepared to discuss how you can contribute to an inclusive environment. Share any relevant experiences or initiatives you've been involved in that promote equity and celebrate diversity, as this will resonate well with the organisation's values.
