At a Glance
- Tasks: Provide essential admin support to the Board of Trustees and produce accurate meeting minutes.
- Company: Join Citizens Advice Southampton, a diverse and inclusive organisation.
- Benefits: Flexible hours, valuable experience, and the chance to make a difference.
- Other info: Opportunity for growth and involvement in various administrative tasks.
- Why this job: Be part of impactful meetings and help shape important decisions.
- Qualifications: Strong organisational skills and attention to detail required.
The predicted salary is between 30000 - 40000 £ per year.
Hours: 10 to 15 per week. This role requires flexibility to work evening and flexible hours to attend Board and Committee meetings and the AGM.
The Role
This role provides essential administrative support to our Board of Trustees at regular ordinary meetings (including agenda setting), committee meetings and the Annual General Meeting. You will be responsible for producing timely and accurate minutes (usually within seven days) of board and other meetings. You will also track and circulate reports and other documentation to trustees and others as appropriate. Another key responsibility is ensuring meetings are held in accordance with the governing document. In addition, you will oversee the timetable for the board review of strategic documents, including the organisational risk register, policies and procedures, and ensure updated documents are added to internal IT systems, as required. There is also the opportunity for an experienced candidate to get more involved in other areas such as managing meeting schedules, agenda prepping, producing documents such as the Diversity profile, and our Leadership Self-Assessment portfolio.
About you
This role provides essential administrative support to our Board of Trustees at regular ordinary meetings (including agenda setting), committee meetings and the Annual General Meeting. You will be responsible for producing timely and accurate minutes (usually within seven days) of board and other meetings. You will also track and circulate reports and other documentation to trustees and others as appropriate. Another key responsibility is ensuring meetings are held in accordance with the governing document. In addition, you will oversee the timetable for the board review of strategic documents, including the organisational risk register, policies and procedures, and ensure updated documents are added to internal IT systems, as required. There is also the opportunity for an experienced candidate to get more involved in other areas such as managing meeting schedules, agenda prepping, producing documents such as the Diversity profile, and our Leadership Self-Assessment portfolio.
Applications
At Citizens Advice, we recognise the positive value of diversity, promoting equity and celebrating inclusion. We welcome and encourage job applications from people of all backgrounds. Please download the application pack on our website and submit your CV and a covering letter outlining how you fit the person specification to Emma Vint. Please also complete and submit our diversity monitoring form with your application.
The closing date for this vacancy is 9am, Monday 22nd June 2026. Thank you for your interest in Citizens Advice Southampton.
Secretary to the Board of Trustees employer: Citizens Advice Southampton
At Citizens Advice Southampton, we pride ourselves on being an excellent employer that values diversity and inclusion, offering flexible working hours to accommodate your schedule. Our supportive work culture fosters professional growth, providing opportunities for you to engage in meaningful projects while contributing to the community. Join us in making a difference as you support our Board of Trustees in their vital work.
Contact Details:
Citizens Advice Southampton Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Secretary to the Board of Trustees
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for a Secretary role. You never know who might have the inside scoop on opportunities or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the organisation and its Board of Trustees. Familiarise yourself with their recent meetings and decisions, so you can show off your knowledge and enthusiasm during the chat.
✨Tip Number 3
Practice your minute-taking skills! Since this role involves producing accurate minutes, try recording mock meetings and summarising them. This will help you feel more confident when it comes to the real deal.
✨Tip Number 4
Don't forget to apply through our website! It's the best way to ensure your application gets noticed. Plus, you'll find all the info you need about the role and the organisation right there.
We think you need these skills to ace Secretary to the Board of Trustees
Some tips for your application 🫡
Read the Job Description Carefully:Before you dive into your application, make sure to read the job description thoroughly. It’s packed with details about what we’re looking for, and understanding these will help you tailor your CV and cover letter to match our needs.
Show Off Your Admin Skills:This role is all about providing essential administrative support, so highlight your relevant experience! Whether it’s minute-taking, agenda setting, or managing documents, let us know how you’ve nailed these tasks in the past.
Be Timely and Accurate:We need someone who can produce minutes within seven days, so emphasise your ability to work efficiently and accurately. Share examples of how you’ve managed tight deadlines and maintained high standards in your previous roles.
Apply Through Our Website:Don’t forget to submit your application through our website! It’s the best way to ensure we receive all your materials, including your CV, cover letter, and diversity monitoring form. We can’t wait to see what you bring to the table!
How to prepare for a job interview at Citizens Advice Southampton
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the Secretary to the Board of Trustees. Familiarise yourself with agenda setting, minute-taking, and the importance of compliance with governing documents. This will help you answer questions confidently and demonstrate your commitment to the role.
✨Prepare for Flexibility Questions
Since this role requires flexibility in working hours, be ready to discuss your availability and how you can manage evening meetings or last-minute changes. Think of examples from your past experiences where you've successfully adapted to changing schedules.
✨Showcase Your Organisational Skills
Highlight your ability to track and circulate reports and documentation efficiently. Bring examples of how you've managed similar tasks in previous roles, and be prepared to discuss your methods for ensuring timely and accurate minutes.
✨Emphasise Your Commitment to Diversity and Inclusion
Citizens Advice values diversity, so be sure to express your understanding of its importance. Share any relevant experiences that showcase your commitment to promoting equity and inclusion within a team or organisation.
