At a Glance
- Tasks: Manage calendars, arrange travel, and prepare materials for a C16 level manager.
- Company: Citi is a leading global financial services company headquartered in London.
- Benefits: Offers equal opportunity employment and reasonable accommodations for candidates with disabilities.
- Other info: Position located in London, supporting the COO of an international division.
- Why this job: Join a dynamic team supporting senior management in a complex financial environment.
- Qualifications: Requires previous office administration experience and proficiency in Microsoft Office.
The predicted salary is between 40000 - 50000 £ per year.
The Senior Executive Assistant provides support to another individual or group of individuals by handling correspondence, managing calendars and appointments, arranging conferences and conference calls, making travel arrangements and providing other administrative tasks.
Responsibilities:
- Directly supports a C16 level manager and generally supports an entire department
- Manages day to day calendar(s) of senior management
- Coordinates all aspects of executive level manager appointments, meetings, receptions and conference calls
- May prepare and review materials and correspondence for meetings
- Assist with creation/modification of presentations, spreadsheets, and other various documents
- Coordinates travel arrangements; prepare and distribute schedules/agendas for travel
- Prepares, reconciles, and tracks expense reports through Travel and Entertainment Expense system
- Orders supplies and process invoices through Procure to Pay system
- Process and follow-up on Virtual Requests
- Assists in ad-hoc reports special projects as needed
- Trains, coaches or guides other administrative staff when required
- Appropriately assess risk when business decisions are made, demonstrating particular consideration for the firm's reputation and safeguarding Citigroup, its clients and assets, by driving compliance with applicable laws, rules and regulations, adhering to Policy, applying sound ethical judgment regarding personal behavior, conduct and business practices, and escalating, managing and reporting control issues with transparency.
Qualifications:
- Previous office administration experience preferably within a large and complex financial services or similar organization
- Highly proficient in Microsoft Office
- Consistently demonstrates clear and concise written and verbal communication skills
- Demonstrated ability to quickly gain command of new systems
- Self-motivated and detail oriented
Education:
- Bachelor's/University degree or equivalent experience
Senior Executive Assistant - to COO of International - A05 - London employer: Citigroup, Inc.
Citi offers a competitive work environment in London, providing opportunities for career growth. The team values compliance and ethical conduct, ensuring a reputable workplace. Employees benefit from a diverse culture and support for individuals with disabilities.
We think you need these skills to ace Senior Executive Assistant - to COO of International - A05 - London
Calendar Management
Correspondence Handling
Travel Arrangements
Meeting Coordination
Expense Reporting
Microsoft Office Proficiency
Written Communication Skills
