At a Glance
- Tasks: Support senior management with scheduling, travel arrangements, and administrative tasks.
- Company: Join a leading financial services firm with a strong reputation.
- Benefits: Competitive salary, professional development, and a dynamic work environment.
- Other info: Opportunity to train and guide other staff while growing your career.
- Why this job: Be at the heart of decision-making and make a real impact in a fast-paced setting.
- Qualifications: Experience in office administration and proficiency in Microsoft Office required.
The predicted salary is between 40000 - 50000 £ per year.
The Senior Executive Assistant provides support to another individual or group of individuals by handling correspondence, managing calendars and appointments, arranging conferences and conference calls, making travel arrangements and providing other administrative tasks.
Directly supports a C16 level manager and generally supports an entire department.
- Manages day to day calendar(s) of senior management.
- Coordinates all aspects of executive level manager appointments, meetings, receptions and conference calls.
- May prepare and review materials and correspondence for meetings.
- Assist with creation/modification of presentations, spreadsheets, and other various documents.
- Coordinates travel arrangements; prepare and distribute schedules/agendas for travel.
- Prepares, reconciles, and tracks expense reports through Travel and Entertainment Expense system.
- Orders supplies and processes invoices through Procure to Pay system.
- Process and follow-up on Virtual Requests.
- Assists in ad-hoc reports special projects as needed.
- Trains, coaches or guides other administrative staff when required.
Appropriately assess risk when business decisions are made, demonstrating particular consideration for the firm's reputation and safeguarding Citigroup, its clients and assets, by driving compliance with applicable laws, rules and regulations, adhering to Policy, applying sound ethical judgment regarding personal behavior, conduct and business practices, and escalating, managing and reporting control issues with transparency.
Previous office administration experience preferably within a large and complex financial services or similar organization.
Highly proficient in Microsoft Office.
Consistently demonstrates clear and concise written and verbal communication skills.
Demonstrated ability to quickly gain command of new systems.
Self-motivated and detail oriented, Bachelor's/University degree or equivalent experience.
Senior Executive Assistant in City of Westminster employer: Citigroup, Inc.
As a Senior Executive Assistant at our esteemed financial services firm, you will thrive in a dynamic and supportive work environment that values collaboration and professional growth. We offer competitive benefits, including comprehensive health plans and opportunities for career advancement, all while being part of a team that prioritises integrity and excellence. Located in a vibrant city, our workplace fosters a culture of innovation and inclusivity, making it an ideal setting for those seeking meaningful and rewarding employment.
StudySmarter Expert Advice🤫
We think this is how you could land Senior Executive Assistant in City of Westminster
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or through mutual contacts. A friendly chat can sometimes lead to opportunities that aren’t even advertised.
✨Tip Number 2
Prepare for interviews by researching the company and the role. Understand what a Senior Executive Assistant does in their day-to-day and think about how your skills match up. We want you to shine!
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family. This will help you get comfortable with common questions and boost your confidence when it’s time to impress the hiring manager.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing familiar names pop up in our system!
We think you need these skills to ace Senior Executive Assistant in City of Westminster
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Senior Executive Assistant role. Highlight your previous office administration experience and any relevant skills, especially in managing calendars and correspondence. We want to see how your background aligns with what we're looking for!
Showcase Your Skills:In your application, emphasise your proficiency in Microsoft Office and your ability to create presentations and spreadsheets. We love seeing candidates who can demonstrate clear and concise communication skills, so don’t hold back on showcasing those!
Be Detail-Oriented:As a Senior Executive Assistant, attention to detail is key. Make sure your application is free from typos and errors. We appreciate candidates who take the time to present their work neatly and professionally, as it reflects the quality we expect.
Apply Through Our Website:We encourage you to apply through our website for the best chance of getting noticed. It’s super easy, and you’ll be able to keep track of your application status. Plus, we love seeing applications come directly from our site!
How to prepare for a job interview at Citigroup, Inc.
✨Know Your Manager's Needs
Before the interview, research the C16 level manager you'll be supporting. Understand their priorities and challenges. This will help you tailor your responses to show how you can effectively manage their calendar and support their goals.
✨Showcase Your Tech Savvy
Since proficiency in Microsoft Office is crucial, be prepared to discuss your experience with it. Bring examples of how you've used these tools to create presentations or manage complex schedules. If possible, demonstrate your skills during the interview.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving abilities. Think of scenarios where you had to manage conflicting priorities or handle unexpected changes. Be ready to explain your thought process and how you ensured smooth operations.
✨Emphasise Communication Skills
Clear communication is key in this role. Prepare to discuss how you've effectively communicated with different stakeholders in the past. Use specific examples to illustrate your ability to convey information concisely and professionally.
