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- Tasks: Be the friendly face of our office, managing visitors and supporting events.
- Company: Join a dynamic team at CITIC CLSA, where collaboration is key.
- Benefits: Enjoy a competitive salary, great work environment, and opportunities for growth.
- Other info: Perfect for those looking to kickstart their career in a vibrant office setting.
- Why this job: Make a real impact by ensuring a welcoming atmosphere for everyone.
- Qualifications: Strong communication skills and previous reception experience are a must.
The predicted salary is between 24000 - 28000 £ per year.
The Receptionist is responsible for providing front-of-house support, coordinating in-house events, managing deliveries and mail, and supporting general administrative and facilities tasks. This role ensures a welcoming environment for visitors and guests, maintains smooth daily operations, and supports the overall efficiency of the office. This is a key role that involves interaction with both internal teams and external stakeholders.
Key Areas of Responsibilities
- Reception duties: visitor booking into the 8BG portal, meeting room management, answering phones and greeting guests, ensuring rooms are cleared after meetings and managing comfort levels of the rooms.
- Coordinate with Roadshow team on in-house events: Access Days, CLSA U, Group lunches.
- Receiving deliveries – (water, soft drinks, cereal) from loading bay.
- Distributing and collecting mail, franking post, booking couriers/DHL, loading bay booking for deliveries and raising permits.
- General administration/facilities assistance.
- Support with ordering of supplies and consumables for the office.
- Other ad hoc duties as required.
Requirements
- Good written and verbal communication skills.
- Previous experience within a reception/office environment.
- Practical approach to problem solving.
- Sound technical skills.
- Good interpersonal/communication skills.
- Cost awareness.
- Good team player.
- Required to comply with company procedures and policies.
Receptionist, Administration in London employer: CITIC
Contact Detail:
CITIC Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Receptionist, Administration in London
✨Tip Number 1
First things first, make sure you know the company inside out. Research their values, culture, and recent news. This will help you tailor your approach and show that you're genuinely interested in being part of their team.
✨Tip Number 2
When you get to the interview, be ready to showcase your communication skills. As a receptionist, you'll be the face of the company, so practice answering common questions clearly and confidently. Remember, it's all about making a great first impression!
✨Tip Number 3
Don’t forget to ask questions during your interview! This shows you're engaged and keen to learn more about the role. Think about what you want to know regarding the team dynamics or the types of events you'll be coordinating.
✨Tip Number 4
Finally, after your interview, send a quick thank-you email. It’s a simple gesture that can set you apart from other candidates. Plus, it reinforces your enthusiasm for the position. And remember, keep an eye on our website for more opportunities!
We think you need these skills to ace Receptionist, Administration in London
Some tips for your application 🫡
Show Off Your Communication Skills: Since this role is all about interacting with visitors and internal teams, make sure your written application highlights your communication skills. Use clear and concise language to demonstrate how you can effectively convey information.
Tailor Your Experience: We want to see how your previous experience fits the Receptionist role. Be specific about your past roles in reception or administration, and mention any relevant tasks like managing deliveries or coordinating events that you've handled before.
Be Personable: This position is all about creating a welcoming environment, so let your personality shine through in your application. Share examples of how you've made guests feel comfortable or how you've contributed to a positive office atmosphere.
Apply Through Our Website: We encourage you to apply directly through our website for the best chance of getting noticed. It’s super easy, and you’ll be able to showcase your application in the best light!
How to prepare for a job interview at CITIC
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of a Receptionist in an administration role. Familiarise yourself with tasks like visitor booking, meeting room management, and handling deliveries. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Show Off Your Communication Skills
Since this role involves a lot of interaction with both internal teams and external stakeholders, practice your verbal and written communication skills. Be ready to discuss how you've effectively communicated in previous roles, whether it was answering phones or greeting guests. A friendly and professional demeanour goes a long way!
✨Prepare for Problem-Solving Scenarios
Think about potential challenges you might face as a Receptionist, such as managing multiple tasks at once or dealing with difficult visitors. Prepare examples from your past experiences where you successfully solved problems. This will showcase your practical approach and ability to stay calm under pressure.
✨Demonstrate Team Spirit
Being a good team player is crucial in this role. During the interview, share examples of how you've collaborated with others in previous jobs. Highlight any experience you have in coordinating events or supporting colleagues, as this will show that you can contribute positively to the office environment.