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- Tasks: Provide top-notch administrative support to senior bankers and manage complex schedules.
- Company: Join Citi, a leading global bank with a commitment to diversity and inclusion.
- Benefits: Enjoy competitive salary, health benefits, and opportunities for professional growth.
- Why this job: Be at the heart of decision-making and interact with high-level executives.
- Qualifications: Experience in a similar role and strong organisational skills are essential.
- Other info: Dynamic work environment with opportunities to develop your career.
The predicted salary is between 36000 - 60000 £ per year.
Under limited direction, provide administrative support to the UK and EMEA Co-Head of DCM and other senior bankers within Financing. Duties are complex and highly confidential in nature requiring a great use of discretion. The role will include extensive client interaction and liaison at CEO / Chairman level as well as regular contact and communication with high-level management both within Citi and externally.
Responsibilities:- Complex calendar management using own initiative and exercising own judgement
- Compose and prepare internal/external correspondence in addition to maintaining, answering and routing correspondence not requiring manager’s attention
- Monitor and ensure implementation of company policy
- Coordinate all aspects of executive level manager appointments, meetings, receptions and conference/video calls
- Assist with creation/modification of presentations, spreadsheets and other various documents
- Collation and preparation of expense receipts and supporting documentation for Mumbai team processing
- Coordinate travel arrangements, understanding executive’s travel preferences and needs, using initiative in managing itinerary times and costings. Arrangement of Visas where required.
- Create and maintain correspondence and record files
- Assist and fill in for other support staff
- Train, coach or guide other administrative staff where required
- Assist with any other ad hoc reports and special projects as required
- Run and review weekly and monthly client tracking reports on internal reporting systems ensuring deadlines are met
- Assist in organising group morale events and franchise parties
- Assist with Client events and roadshows where required
- Enter and manage client meetings via internal CRM application
- Appropriately assess risk when business decisions are made, demonstrating particular consideration for the firm’s reputation and safeguarding Citigroup, its clients and assets, by driving compliance with applicable laws, rules and regulations, adhering to Policy, applying sound ethical judgement regarding personal behavior, conduct and business practices, and escalating, managing and reporting control issues with transparency
- May prepare and review materials and correspondence for meetings
- Prepares, reconciles and tracks expense reports
- Proven experience of operating all office equipment and ability to train others in use of the same
- Substantial experience of operating in a similar role in a professional services environment, ideally within IB.
- Proven experience of adapting to changing circumstances, responding to varying business needs and priorities
- Demonstrable experience of working effectively in a high-pressure and challenging environment
- Highly proficient in MS Office applications, including use of Outlook as a business tool
- Strong IT skills; experience of internal Citigroup applications an advantage
- Strong interpersonal and organizational skills
- Consistently demonstrates clear and concise written and verbal communications skills.
- Attention to detail
- Ability to multitask effectively and efficiently and meet all expected deadlines
- Ability to take unexpected eventualities in their stride, and to cope well under pressure
- Self-motivated and detail oriented
- Excellent organisational skills, with strong background in managing multiple priorities
- Significant experience at senior level within a corporate environment, ideally within IB
- Degree level qualification an advantage
- Professional secretarial qualifications advantageous
Senior Executive Assistant - A05 - LONDON employer: Citibank (Switzerland) AG
Contact Detail:
Citibank (Switzerland) AG Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Senior Executive Assistant - A05 - LONDON
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or at industry events. We all know that sometimes it’s not just what you know, but who you know that can help you land that Senior Executive Assistant role.
✨Tip Number 2
Prepare for the interview by researching the company and its culture. We want you to show that you’re not just a fit for the role, but also for the team. Tailor your answers to reflect how your skills align with their needs.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family. We can’t stress enough how important it is to be confident and articulate when discussing your experience and how it relates to the responsibilities of the job.
✨Tip Number 4
Don’t forget to follow up after your interview! A simple thank-you email can go a long way. It shows your enthusiasm for the position and keeps you fresh in their minds. And remember, apply through our website for the best chance!
We think you need these skills to ace Senior Executive Assistant - A05 - LONDON
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Senior Executive Assistant role. Highlight your experience in complex calendar management and client interaction, as these are key aspects of the job. We want to see how your skills align with what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention specific experiences that demonstrate your ability to handle confidential information and manage multiple priorities effectively.
Showcase Your Communication Skills: Since this role involves liaising with high-level management, it's crucial to showcase your clear and concise communication skills. Make sure your written application reflects this – no jargon, just straightforward language that gets your point across!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of your application and ensures you don’t miss any important updates. Plus, it’s super easy to do!
How to prepare for a job interview at Citibank (Switzerland) AG
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Senior Executive Assistant. Familiarise yourself with complex calendar management, client interaction at high levels, and the importance of discretion in handling confidential information.
✨Showcase Your Organisational Skills
Be prepared to discuss specific examples of how you've managed multiple priorities in high-pressure environments. Highlight your experience with MS Office applications and any internal systems you've used, as this will demonstrate your technical proficiency.
✨Demonstrate Strong Communication Abilities
Since the role involves extensive correspondence and liaising with senior management, practice articulating your thoughts clearly and concisely. Bring examples of written communication you've prepared, such as reports or presentations, to showcase your skills.
✨Prepare for Scenario-Based Questions
Expect questions that assess your ability to handle unexpected situations. Think of scenarios where you've had to adapt quickly or manage a crisis, and be ready to explain your thought process and the outcomes of your actions.
