At a Glance
- Tasks: Support senior management with scheduling, travel arrangements, and administrative tasks.
- Company: Join a leading financial services firm with a dynamic work culture.
- Benefits: Enjoy a competitive salary, hybrid work options, and opportunities for professional growth.
- Other info: Great chance to develop skills and advance your career in a supportive team.
- Why this job: Be at the heart of decision-making and make a real impact in a fast-paced environment.
- Qualifications: Experience in office administration and proficiency in Microsoft Office required.
The predicted salary is between 40000 - 50000 £ per year.
The Senior Executive Assistant provides support to another individual or group of individuals by handling correspondence, managing calendars and appointments, arranging conferences and conference calls, making travel arrangements and providing other administrative tasks.
Responsibilities:- Directly supports a C16 level manager and generally supports an entire department
- Manages day to day calendar(s) of senior management
- Coordinates all aspects of executive level manager appointments, meetings, receptions and conference calls
- May prepare and review materials and correspondence for meetings
- Assist with creation/modification of presentations, spreadsheets, and other various documents
- Coordinates travel arrangements; prepare and distribute schedules/agendas for travel
- Prepares, reconciles, and tracks expense reports through Travel and Entertainment Expense system
- Orders supplies and process invoices through Procure to Pay system
- Process and follow-up on Virtual Requests
- Assists in ad-hoc reports special projects as needed
- Trains, coaches or guides other administrative staff when required
- Appropriately assess risk when business decisions are made, demonstrating particular consideration for the firm's reputation and safeguarding Citigroup, its clients and assets, by driving compliance with applicable laws, rules and regulations, adhering to Policy, applying sound ethical judgment regarding personal behavior, conduct and business practices, and escalating, managing and reporting control issues with transparency.
- Previous office administration experience preferably within a large and complex financial services or similar organization
- Highly proficient in Microsoft Office
- Consistently demonstrates clear and concise written and verbal communication skills
- Demonstrated ability to quickly gain command of new systems
- Self-motivated and detail oriented
- Bachelor's/University degree or equivalent experience
Senior Executive Assistant employer: Citibank (Switzerland) AG
As a Senior Executive Assistant at our London office, you will thrive in a dynamic and supportive work environment that values collaboration and professional growth. We offer competitive benefits, a hybrid working model, and opportunities for career advancement within a leading financial services firm, ensuring that your contributions are recognised and rewarded. Join us to be part of a culture that prioritises integrity, innovation, and employee well-being.
StudySmarter Expert Advice🤫
We think this is how you could land Senior Executive Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or through mutual contacts. A friendly chat can often lead to opportunities that aren’t even advertised yet.
✨Tip Number 2
Prepare for interviews by researching the company and the role. Understand their values and how you can contribute as a Senior Executive Assistant. This will help you stand out during the conversation.
✨Tip Number 3
Practice your responses to common interview questions. We all know they love to ask about your strengths and weaknesses, so have your answers ready to go!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re serious about joining our team.
We think you need these skills to ace Senior Executive Assistant
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Senior Executive Assistant role. Highlight your previous office administration experience and any relevant skills that match the job description. We want to see how you can support senior management effectively!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention specific experiences that demonstrate your ability to manage calendars, coordinate meetings, and handle correspondence like a pro.
Showcase Your Skills:Don’t forget to highlight your proficiency in Microsoft Office and any other tools you've mastered. We love candidates who can quickly adapt to new systems, so share examples of how you've done this in the past!
Apply Through Our Website:We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and get to know you better. Don’t miss out on this opportunity!
How to prepare for a job interview at Citibank (Switzerland) AG
✨Know Your Manager
Before the interview, do some research on the C16 level manager you'll be supporting. Understand their role, priorities, and any recent projects they've been involved in. This will help you tailor your responses and show that you're genuinely interested in the position.
✨Master Microsoft Office
Since proficiency in Microsoft Office is crucial for this role, brush up on your skills. Be prepared to discuss specific examples of how you've used these tools in previous roles, especially for creating presentations or managing complex spreadsheets.
✨Showcase Your Communication Skills
As a Senior Executive Assistant, clear communication is key. Practice articulating your thoughts clearly and concisely. You might even want to prepare a few examples of how you've effectively communicated in challenging situations in the past.
✨Demonstrate Your Organisational Skills
Be ready to discuss how you manage multiple tasks and priorities. Share specific strategies you use to stay organised, such as calendar management techniques or tools you rely on to keep track of appointments and deadlines.
