At a Glance
- Tasks: Support senior management with scheduling, travel arrangements, and administrative tasks.
- Company: Join a leading financial services firm with a dynamic work culture.
- Benefits: Enjoy a competitive salary, hybrid work options, and opportunities for professional growth.
- Other info: Great chance to develop your career in a supportive and innovative team.
- Why this job: Be at the heart of decision-making and make a real impact in a fast-paced environment.
- Qualifications: Previous office experience and strong Microsoft Office skills are essential.
The predicted salary is between 40000 - 50000 £ per year.
The Senior Executive Assistant provides support to another individual or group of individuals by handling correspondence, managing calendars and appointments, arranging conferences and conference calls, making travel arrangements and providing other administrative tasks.
Responsibilities:- Directly supports a C16 level manager and generally supports an entire department
- Manages day to day calendar(s) of senior management
- Coordinates all aspects of executive level manager appointments, meetings, receptions and conference calls
- May prepare and review materials and correspondence for meetings
- Assist with creation/modification of presentations, spreadsheets, and other various documents
- Coordinates travel arrangements; prepare and distribute schedules/agendas for travel
- Prepares, reconciles, and tracks expense reports through Travel and Entertainment Expense system
- Orders supplies and process invoices through Procure to Pay system
- Process and follow-up on Virtual Requests
- Assists in ad-hoc reports special projects as needed
- Trains, coaches or guides other administrative staff when required
- Appropriately assess risk when business decisions are made, demonstrating particular consideration for the firm's reputation and safeguarding Citigroup, its clients and assets, by driving compliance with applicable laws, rules and regulations, adhering to Policy, applying sound ethical judgment regarding personal behavior, conduct and business practices, and escalating, managing and reporting control issues with transparency.
- Previous office administration experience preferably within a large and complex financial services or similar organization
- Highly proficient in Microsoft Office
- Consistently demonstrates clear and concise written and verbal communication skills
- Demonstrated ability to quickly gain command of new systems
- Self-motivated and detail oriented
- Bachelor's/University degree or equivalent experience
Senior Executive Assistant employer: Citibank (Switzerland) AG
As a Senior Executive Assistant at our London office, you will thrive in a dynamic and supportive work culture that values collaboration and professional growth. We offer competitive benefits, including flexible working arrangements and opportunities for career advancement within a large, reputable financial services firm. Join us to be part of a team that prioritises employee well-being and fosters an environment where your contributions are recognised and valued.
StudySmarter Expert Advice🤫
We think this is how you could land Senior Executive Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or through mutual contacts. A personal introduction can make all the difference when you're aiming for that Senior Executive Assistant role.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their values and how you can contribute as an Executive Assistant. This will help you stand out and show you're genuinely interested.
✨Tip Number 3
Practice your communication skills! As an Executive Assistant, you'll need to be clear and concise. Try mock interviews with friends or family to get comfortable with articulating your thoughts.
✨Tip Number 4
Don't forget to apply through our website! We have loads of opportunities waiting for you, and applying directly can sometimes give you an edge over other candidates.
We think you need these skills to ace Senior Executive Assistant
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Senior Executive Assistant role. Highlight your previous office administration experience and any relevant skills that match the job description. We want to see how you can support senior management effectively!
Showcase Your Communication Skills:Since clear and concise communication is key for this role, make sure your written application reflects that. Use straightforward language and structure your thoughts logically. We love a well-organised application!
Highlight Your Tech Savvy:Mention your proficiency in Microsoft Office and any other systems you've mastered. If you've created presentations or managed calendars before, let us know! We’re looking for someone who can hit the ground running.
Apply Through Our Website:Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. We can’t wait to see what you bring to the table!
How to prepare for a job interview at Citibank (Switzerland) AG
✨Know Your Manager
Before the interview, do some research on the C16 level manager you'll be supporting. Understand their role, priorities, and any recent projects they've been involved in. This will help you tailor your responses and show that you're genuinely interested in the position.
✨Master Microsoft Office
Since proficiency in Microsoft Office is crucial for this role, brush up on your skills. Be prepared to discuss how you've used these tools in previous roles, especially for creating presentations and managing calendars. You might even want to bring examples of your work to showcase your abilities.
✨Showcase Your Communication Skills
As a Senior Executive Assistant, clear communication is key. Practice articulating your thoughts clearly and concisely. During the interview, demonstrate your verbal and written communication skills by answering questions thoughtfully and providing examples from your past experiences.
✨Be Ready for Scenario Questions
Expect scenario-based questions that assess your problem-solving skills and ability to handle multiple tasks. Think of specific situations where you've successfully managed tight deadlines or resolved conflicts. Use the STAR method (Situation, Task, Action, Result) to structure your answers effectively.
