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For Companies At a Glance
- Tasks: Support senior management with correspondence, calendar management, and travel arrangements.
- Company: Join Citi, a global financial institution focused on responsible financial services.
- Benefits: Enjoy hybrid working, generous holiday allowance, private medical insurance, and more.
- Why this job: Be part of a dynamic team making a positive social impact while developing your skills.
- Qualifications: Previous office administration experience and proficiency in Microsoft Office required.
- Other info: Citi values diversity and offers a supportive workplace for all employees.
The predicted salary is between 36000 - 60000 £ per year.
Are you looking for a career move that will put you at the heart of a global financial institution? Then bring your skills in communication, organisation, and stakeholder management to Citi's Legal Team. By joining Citi, you will become part of a global organisation whose mission is to serve as a trusted partner to our clients by responsibly providing financial services that enable growth and economic progress.
Team/Role Overview
The Senior Executive Assistant will support and report to designated senior management within Citi Legal. The individual filling this role will be responsible for handling correspondence, managing calendars and appointments, arranging conferences and conference calls, making travel arrangements, and providing other administrative tasks.
What you'll do
- Directly support Managing Director(s) and their teams as required.
- Manage day to day calendar(s) of senior management.
- Coordinate all aspects of executive level manager appointments, meetings, receptions, and conference calls and may prepare and review materials, presentations, and correspondence for meetings, travel arrangements; prepare and distribute schedules/agendas for travel.
- Prepare, reconcile, and track expense reports through Travel and Entertainment Expense system.
- Order supplies and process invoices through relevant system.
- Process and follow-up on Virtual Requests.
- Assist in ad-hoc requests and special projects as needed.
- Train, coach, or guide other administrative staff when required.
- Liaise with IT helpdesk and general service functions to resolve technical issues on behalf of the managers and wider teams.
What we'll need from you
- Previous office administration experience preferably within a large and complex financial services or similar organization.
- High proficiency in Microsoft Office.
- Clear and concise written and verbal communication skills.
- Demonstrated ability to quickly gain command of new systems.
- Self-motivated and detail oriented.
What we can offer you
We work hard to have a positive financial and social impact on the communities we serve. In turn, we put our employees first and provide the best-in-class benefits they need to be well, live well and save well. By joining Citi London, you will not only be part of a business casual workplace with a hybrid working model (up to 2 days working at home per week), but also receive a competitive base salary (which is annually reviewed), and enjoy a whole host of additional benefits (prorated) such as:
- Generous holiday allowance starting at 27 days plus bank holidays; increasing with tenure.
- A discretional annual performance related bonus.
- Private medical insurance packages to suit your personal circumstances.
- Employee Assistance Program.
- Pension Plan.
- Paid Parental Leave.
- Special discounts for employees, family, and friends.
- Access to an array of learning and development resources.
Alongside these benefits, Citi is committed to ensuring our workplace is where everyone feels comfortable coming to work as their whole self every day. We want the best talent around the world to be energized to join us, motivated to stay, and empowered to thrive.
Sounds like Citi has everything you need? Then apply to discover the true extent of your capabilities.
Citi is an equal opportunity and affirmative action employer. Qualified applicants will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
Senior Executive Assistant - Legal (Part-time) | London, UK employer: Citi
Contact Detail:
Citi Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Senior Executive Assistant - Legal (Part-time) | London, UK
✨Tip Number 1
Familiarise yourself with Citi's corporate culture and values. Understanding their mission to serve clients responsibly can help you align your responses during interviews, showcasing how your skills in communication and organisation fit into their ethos.
✨Tip Number 2
Network with current or former employees of Citi, especially those in administrative roles. They can provide insights into the day-to-day responsibilities and expectations of a Senior Executive Assistant, which can be invaluable during your application process.
✨Tip Number 3
Brush up on your Microsoft Office skills, particularly Excel and PowerPoint, as these are crucial for managing schedules and preparing presentations. Consider taking an online course to enhance your proficiency, which will make you stand out as a candidate.
✨Tip Number 4
Prepare to discuss your experience with stakeholder management and how you've successfully handled multiple priorities in previous roles. Be ready to share specific examples that demonstrate your ability to support senior management effectively.
We think you need these skills to ace Senior Executive Assistant - Legal (Part-time) | London, UK
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in office administration, particularly within financial services. Emphasise your proficiency in Microsoft Office and any specific skills that align with the job description.
Craft a Compelling Cover Letter: Write a cover letter that showcases your communication skills and explains why you are a great fit for the Senior Executive Assistant role. Mention your ability to manage calendars, handle correspondence, and support senior management effectively.
Highlight Relevant Experience: In your application, focus on previous roles where you demonstrated strong organisational skills and stakeholder management. Provide examples of how you've successfully managed multiple tasks and supported senior executives.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. Clear and concise communication is key, so ensure your application reflects this quality.
How to prepare for a job interview at Citi
✨Showcase Your Organisational Skills
As a Senior Executive Assistant, you'll need to demonstrate your ability to manage multiple tasks efficiently. Prepare examples of how you've successfully organised schedules, coordinated meetings, or handled complex travel arrangements in previous roles.
✨Communicate Clearly and Confidently
Citi values clear communication, so practice articulating your thoughts succinctly. Be ready to discuss how you handle correspondence and prepare materials for meetings, showcasing your written and verbal communication skills.
✨Familiarise Yourself with Microsoft Office
High proficiency in Microsoft Office is essential for this role. Brush up on your skills, especially in Word, Excel, and PowerPoint, and be prepared to discuss how you've used these tools in past positions to enhance productivity.
✨Demonstrate Adaptability and Initiative
The role requires someone who can quickly adapt to new systems and processes. Share examples of how you've taken the initiative in previous roles, whether it was learning a new software or improving an existing process to benefit your team.
