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- Tasks: Support Board and Committee meetings, manage legal entities, and engage with senior executives.
- Company: Join Citi, a global financial institution committed to responsible growth and client partnership.
- Benefits: Enjoy hybrid work, generous holidays, private medical insurance, and a supportive workplace culture.
- Why this job: Gain hands-on experience in corporate governance while working in a dynamic, inclusive environment.
- Qualifications: Experience in corporate governance and strong organisational skills are essential; studying towards chartered status is a plus.
- Other info: Opportunity for professional development and a positive impact on communities.
The predicted salary is between 28800 - 43200 £ per year.
Are you looking to further your career as a corporate governance professional to support the governance and legal entity management of UK based legal entities for a global financial institution? This role is in the heart of Citi's Legal Company Secretarial team which supports both Board and Management. This includes a total of 6 Independent Non Executive Directors and the role involves frequent Board and Senior Management engagement. The team also supports 50+ UK entities which are active and where weekly legal and governance issues require attention. By joining Citi, you will become part of a global organization whose mission is to serve as a trusted partner to our clients by responsibly providing financial services that enable growth and economic progress.
Team/Role Overview: The Company Secretarial Team operates out of offices in each of London and Belfast. In this role you will support, among others, Citi's principal UK broker-dealer, Citigroup Global Markets Limited (CGML), one of the most material booking centres for Citi globally, and its UK incorporated banking entity, Citibank UK Limited (CUKL). Both are regulated by the FCA and PRA and are subject to heightened governance standards, including a full range of Board committees and the requirement for independent non-executive membership and oversight.
What you'll do: This role will involve full on the job training in a range of tasks to support the Boards and Committees of our UK regulated legal entities, as well as providing legal entity management support to a broad portfolio of other controlled entities in the UK. The role will face a wide range of internal and external stakeholders and departments and involve frequent interaction at a senior Executive level. A typical day in the role will involve:
- Assisting in the organization of Board and Committee meetings, including agenda setting, meeting pack preparation, minute taking and logistics support.
- Drafting and circulating minutes and following up with the business in respect of action items to be completed.
- Independently responding to email queries from the businesses.
- Keeping abreast of industry developments and regulatory changes.
- Maintaining the data integrity of all relevant databases, software and online portal facilities.
- Overseeing and maintaining of UK legal entities' delegated signature lists, including collation of specimen signatures and bi-annual attestation.
- Maintaining and sharing, as requested, UK legal entity corporate data held by the department for KYC requests.
- Participating in corporate projects, including liquidations, returns of capital and other distributions, intra-group transfers, etc.
- Completing general duties, including but not limited to maintenance of UK structure charts, preparation of invoice payment requests, liaising with law firms and notaries and obtaining certificates of good standing from Companies House.
What we'll need from you: Experience in corporate governance. Previous Board and Committee meeting exposure, including drafting of minutes. The ability to establish rapport with a wide-range of businesses, particularly in relation to matters associated with Board and Committee meetings. Holding of chartered or studying towards graduate status from the Chartered Governance Institute ("CGI") would be an advantage. Strong attention to detail, ability to meet tight deadlines, excellent organizational skills. To work collegiately as part of a multi-jurisdictional team and the ability to travel between Belfast and London if required. To foster a positive environment through open communication and a commitment to completing assigned tasks to time, including working proactively and independently. Excellent verbal and written communication, as well as interpersonal skills and the ability to work under pressure and to deadlines.
What we can offer you: We work hard to have a positive financial and social impact on the communities we serve. In turn, we put our employees first and provide the best-in-class benefits they need to be well, live well and save well. By joining Citi Belfast, you will not only be part of a business casual workplace with a hybrid working model (up to 2 days working at home per week), but also receive a competitive base salary (which is annually reviewed), and enjoy a whole host of additional benefits such as:
- Generous holiday allowance starting at 27 days plus bank holidays; increasing with tenure.
- A discretionary annual performance-related bonus.
- Private medical insurance packages to suit your personal circumstances.
- Employee Assistance Programme.
- Pension Plan.
- Paid Parental Leave.
- Special discounts for employees, family and friends.
- Access to an array of learning and development resources.
Alongside these benefits, Citi is committed to ensuring our workplace is where everyone feels comfortable coming to work as their whole self every day. We want the best talent around the world to be energised to join us, motivated to stay, and empowered to thrive. Sounds like Citi has everything you need? Then apply to discover the true extent of your capabilities.
Contact Detail:
Citi Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Secretarial Assistant - Citi
✨Tip Number 1
Familiarise yourself with corporate governance principles and the specific regulations that apply to UK financial institutions. Understanding the legal framework will help you engage more effectively during interviews and demonstrate your knowledge of the industry.
✨Tip Number 2
Network with professionals in the corporate governance field, especially those who have experience working with boards and committees. Attend relevant events or webinars to make connections and gain insights that could be beneficial during your application process.
✨Tip Number 3
Prepare to discuss your organisational skills and attention to detail, as these are crucial for the role. Think of specific examples from your past experiences where you successfully managed multiple tasks or projects under tight deadlines.
✨Tip Number 4
Research Citi's corporate culture and values, particularly their commitment to diversity and inclusion. Being able to articulate how your personal values align with theirs can set you apart from other candidates during the interview process.
We think you need these skills to ace Secretarial Assistant - Citi
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in corporate governance and any previous exposure to Board and Committee meetings. Use specific examples that demonstrate your skills in minute-taking and legal entity management.
Craft a Strong Cover Letter: In your cover letter, express your enthusiasm for the role and how your background aligns with Citi's mission. Mention your ability to work under pressure and your strong organisational skills, as these are key for this position.
Highlight Communication Skills: Since the role involves frequent interaction with senior executives, emphasise your excellent verbal and written communication skills. Provide examples of how you've successfully communicated complex information in previous roles.
Showcase Attention to Detail: Citi values attention to detail, especially in tasks like maintaining statutory registers and preparing meeting materials. Include specific instances where your attention to detail made a significant impact in your previous work.
How to prepare for a job interview at Citi
✨Research the Company and Role
Before your interview, make sure to thoroughly research Citi and the specific responsibilities of the Secretarial Assistant role. Understanding the company's values, mission, and recent developments will help you tailor your answers and show genuine interest.
✨Prepare for Board Meeting Scenarios
Since the role involves assisting with Board and Committee meetings, be ready to discuss your experience with similar tasks. Think about how you would handle agenda setting, minute taking, and logistics support, and be prepared to provide examples from your past experiences.
✨Demonstrate Attention to Detail
Given the importance of accuracy in corporate governance, highlight your attention to detail during the interview. You might want to share specific instances where your meticulousness made a difference in your previous roles, especially in drafting minutes or maintaining statutory registers.
✨Showcase Your Communication Skills
As the role requires frequent interaction with senior executives and various stakeholders, emphasise your verbal and written communication skills. Be prepared to discuss how you've effectively communicated in high-pressure situations and maintained professionalism in your correspondence.
