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- Tasks: Support executives with correspondence, calendar management, and travel arrangements.
- Company: Citi is a leading global bank with a diverse team and a strong presence in Northern Ireland.
- Benefits: Enjoy flexible benefits, generous holiday allowance, and on-site health services.
- Why this job: Gain global experience in a dynamic environment while contributing to impactful financial solutions.
- Qualifications: Previous office admin experience and proficiency in Microsoft Office required.
- Other info: Join a company that values inclusivity and offers extensive professional development opportunities.
The predicted salary is between 36000 - 60000 £ per year.
Overview of Citi: Citi is a world-leading global bank with approximately 200 million customer accounts and a presence in more than 160 countries and jurisdictions worldwide. We provide consumers, corporations, governments, and institutions with a broad range of financial products and services, including consumer banking and credit, corporate and investment banking, securities brokerage, transaction services, and wealth management.
Citi Belfast is one of the largest employers in Northern Ireland with a diverse and talented team of over 3000 people from over 40 different nationalities across our four Belfast offices. We are the only global investment bank operating in Northern Ireland.
Role Overview: The Senior Executive Assistant provides support to another individual or group of individuals by handling correspondence, managing calendars and appointments, arranging conferences and conference calls, making travel arrangements, and providing other administrative tasks.
Responsibilities:
- Processing invoices into P2P including supplier set up
- Ensure suppliers are accurately paid and on time
- To ensure all invoices are approved and adhere to policies
- PO invoice matching
- Identify cost reduction opportunities based on spend activity
- Build relationship with business finance team
- Appropriately assess risk when business decisions are made, demonstrating particular consideration for the firm's reputation and safeguarding Citigroup, its clients and assets, by driving compliance with applicable laws, rules and regulations, adhering to Policy, applying sound ethical judgment regarding personal behavior, conduct and business practices, and escalating, managing and reporting control issues with transparency.
Qualifications:
- Previous office administration experience preferably within a large and complex financial services or similar organization
- Highly proficient in Microsoft Office
- Consistently demonstrates clear and concise written and verbal communication skills
- Demonstrated ability to quickly gain command of new systems
- Self-motivated and detail oriented
What we Offer: We work hard to have a positive financial and social impact on the communities we serve. In turn, we put our employees first and provide the best-in-class benefits they need to be well, live well and save well. Highlights to our core benefits include:
- Award winning pension
- On-site health services
- Private medical insurance packages to suit your personal circumstances
- Paid parental leave
- Generous holiday allowance starting at 27 Days plus bank holidays; increasing with tenure
We encourage and lead inclusivity through our Pride, Disability, Multicultural, Families Matter, and Women affinity networks that are run by and for Citi Belfast colleagues; providing them with the support they need in their personal and professional journeys.
Contact Detail:
Citi Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant - Citi
✨Tip Number 1
Familiarise yourself with Citi's corporate culture and values. Understanding their commitment to inclusivity and community impact can help you align your responses during interviews, showcasing how your personal values resonate with theirs.
✨Tip Number 2
Network with current or former employees of Citi, especially those in administrative roles. They can provide valuable insights into the day-to-day responsibilities and expectations of an Executive Assistant, which can help you tailor your approach.
✨Tip Number 3
Brush up on your Microsoft Office skills, particularly Excel and PowerPoint, as these are crucial for the role. Consider taking online courses or tutorials to enhance your proficiency, which will demonstrate your commitment to the position.
✨Tip Number 4
Prepare for situational interview questions by thinking of examples from your past experiences that highlight your organisational skills and ability to manage multiple tasks. This will show your potential to thrive in a fast-paced environment like Citi.
We think you need these skills to ace Executive Assistant - Citi
Some tips for your application 🫡
Understand the Role: Before applying, make sure you fully understand the responsibilities of the Executive Assistant position at Citi. Highlight your relevant experience in office administration and how it aligns with the job requirements.
Tailor Your CV: Customise your CV to reflect the skills and experiences that are most relevant to the role. Emphasise your proficiency in Microsoft Office and any previous experience in financial services or similar organisations.
Craft a Compelling Cover Letter: Write a cover letter that showcases your communication skills and explains why you are a great fit for Citi. Mention specific examples of how you've successfully managed calendars, handled correspondence, or improved administrative processes in past roles.
Proofread Your Application: Before submitting your application, carefully proofread all documents for spelling and grammatical errors. Clear and concise communication is key, so ensure your application reflects this standard.
How to prepare for a job interview at Citi
✨Research Citi Thoroughly
Before your interview, make sure to research Citi's history, values, and recent news. Understanding the company's global presence and its impact on the financial sector will help you answer questions more effectively and demonstrate your genuine interest in the role.
✨Showcase Your Administrative Skills
As an Executive Assistant, you'll need to highlight your previous office administration experience. Be prepared to discuss specific examples of how you've managed calendars, handled correspondence, and organised travel arrangements in past roles.
✨Demonstrate Attention to Detail
Citi values precision and accuracy, especially when it comes to processing invoices and managing financial tasks. During the interview, provide examples that showcase your attention to detail and your ability to adhere to policies and procedures.
✨Prepare for Behavioural Questions
Expect behavioural interview questions that assess your problem-solving skills and ability to work under pressure. Use the STAR method (Situation, Task, Action, Result) to structure your responses and illustrate how you've successfully navigated challenges in previous roles.