At a Glance
- Tasks: Support the Value Creation team by managing project reporting and coordination.
- Company: Join The Citation Group, a leader in supporting SMEs across essential services.
- Benefits: Enjoy 25 days holiday, birthday off, and private healthcare.
- Other info: Dynamic hybrid work environment with opportunities for growth.
- Why this job: Be the backbone of exciting projects and make a real impact.
- Qualifications: Experience in PMO or project support, with strong Excel skills.
The predicted salary is between 30000 - 40000 £ per year.
Location: Hybrid – 4 days office (Wilmslow HQ), 1 day from home
Salary: Competitive
We are The Citation Group - a collective of businesses dedicated to supporting small and medium-sized enterprises across a range of essential services. Our mission is to ease these pressures by providing expertise, guidance, and solutions that enable business leaders to focus on what they do best.
This is an exciting new role supporting the Value Creation team across a portfolio of active projects! The PMO Administrator will be the operational backbone of the PMO – owning the reporting cycle, maintaining scheduling integrity, and coordinating across project owners and stakeholders to keep governance running smoothly. This role is accountable for the quality and timeliness of Portfolio information, not for Portfolio decisions.
Reporting & Governance
- Own the monthly portfolio reporting cycle end-to-end, from data collection through to board-ready outputs.
- Maintain the central project register, ensuring status, RAG ratings, milestones, and financials are accurate and current.
- Draft and distribute governance packs, meeting agendas, and action logs for Steering Committees and programme reviews.
- Track actions and decisions from governance forums, chasing owners to close items on time.
- Identify reporting gaps or inconsistencies and raise them proactively to the Programme Manager.
Scheduling & Planning
- Maintain the master portfolio roadmap across all active workstreams.
- Monitor milestone adherence, flag slippage early, and work with project owners to update forecasts.
- Coordinate dependency mapping across projects and surface conflicts to the Programme Manager for resolution.
- Review the milestone trackers, Gantt charts, and timeline summaries to ensure they’re fit for stakeholder consumption.
Stakeholder Coordination
- Act as the first point of contact for project owners submitting updates, managing the intake process and quality-checking submissions.
- Coordinate meetings, workshops, and review sessions across multiple workstreams.
- Build and maintain relationships with project owners to improve the quality and timeliness of information flowing into the PMO.
- Prepare clear, concise briefing materials and status summaries for senior stakeholders.
RAID Management
- Maintain the Portfolio RAID log across all projects, ensuring entries are current and owners are assigned.
- Prompt project owners for updates on open risks, issues, and dependencies ahead of governance cycles.
- Flag overdue or escalating items to the Portfolio Manager.
About you
- Demonstrable experience in a PMO, project support, or programme coordination role.
- Advanced proficiency in Microsoft Excel and PowerPoint.
- Proven ability to manage multiple competing priorities and deadlines.
- Strong attention to detail.
- Clear written communication; able to translate complex project data into clean, readable formats.
Desirable
- Experience supporting board-level or executive reporting.
- Exposure to transformation or change programmes.
- Strong working knowledge of project management fundamentals (RAG status, milestones, RAID logs, governance frameworks).
What Good Looks Like In This Role
- The reporting cycle runs on time, every time, without the portfolio manager chasing.
- Governance forums are well-prepared, actions are tracked, and nothing falls through the cracks.
- Project owners find the PMO easy to engage with and submit quality updates.
- The portfolio schedule is always an accurate reflection of reality.
- Risks and issues are surfaced promptly — the portfolio Manager is never blindsided by something the PMO knew about.
Here’s a taste of the perks we roll out for our extraordinary team members
- 25 Days of Holiday + 8 Bank Holidays
- Birthday Bliss: Enjoy it in style with a day off.
- Post-Wedding Bliss: Extra weeks of holiday for newlyweds.
- Growing Families: Vouchers and special perks for expectant parents.
- Healthcare cash plan: Private healthcare for your peace of mind.
PMO in Wilmslow employer: Citation Canada
At Citation Group, we pride ourselves on being an exceptional employer that values the well-being and growth of our team members. With a hybrid working model based in our Wilmslow HQ, we offer competitive salaries, generous holiday allowances, and unique perks like birthday leave and post-wedding holidays, all within a supportive and collaborative work culture. Our commitment to employee development and proactive engagement ensures that you will thrive in your role as a PMO Administrator while contributing to meaningful projects that support businesses across the UK, Canada, and Australia.
StudySmarter Expert Advice🤫
We think this is how you could land PMO in Wilmslow
✨Tip Number 1: Get Involved in Consulting Case Competitions
Look for case competitions hosted by universities and consulting firms. They’re a fab way to showcase your problem-solving skills and meet industry players. Plus, winning one can seriously boost your CV, which we know is key when applying for roles like PMO at Citation Canada!
✨Tip Number 2: Leverage Alumni Networks
Tap into your university’s alumni network; many consultants love to help out new talent. Reach out to alumni who are working in management consulting, they might have insider knowledge about openings at firms like Citation Canada or be willing to refer you for that PMO position!
✨Tip Number 3: Attend Industry Events and Conferences
Keep an eye on management consulting events, workshops, or panels. These are prime opportunities to network with top professionals and get your name out there. You might even bump into someone from Citation Canada who’s on the lookout for their next PMO star!
✨Tip Number 4: Polish Your Consulting Skills Online
Engage with online platforms that offer consulting simulations or courses. Prove your chops by completing relevant projects — this not only beefs up your experience but also gives you concrete examples to chat about during interviews for that full-time PMO role at Citation Canada!
We think you need these skills to ace PMO in Wilmslow
Some tips for your application 🫡
Show Your Problem-Solving Skills:In management consulting, it's all about problem-solving—so make sure your CV highlights your analytical and critical thinking skills. Include examples from your studies or previous roles where you tackled complex issues or came up with innovative solutions. Quantify your achievements whenever possible to demonstrate your impact!
Tailor Your Cover Letter:Your cover letter is your chance to explain why you're a perfect fit for the consulting world. Focus on your motivation for joining the industry and how your skills align with the requirements of the role at Citation Canada. Remember to mention any relevant coursework or projects that showcase your understanding of strategic frameworks or business models!
Highlight Team Experience:Consultants often work in teams, so it's vital to showcase your collaborative skills. Include experiences where you've worked effectively with others, whether in academic group projects or internships. Discuss your role in the team and how you helped achieve common goals, demonstrating you can thrive in a consultancy environment.
Professionalise Your Online Presence:Make sure your LinkedIn and any other professional profiles are up to date, reflecting your career aspirations in management consulting. Connect with industry professionals and follow relevant groups—show you’re serious about entering this field. Applying through our website is a great way to get noticed, so showcase your personality and enthusiasm there!
How to prepare for a job interview at Citation Canada
✨Master the Case Study Game
In management consulting, case study interviews are all the rage. Make sure to practice structuring your thoughts and analysing data on the fly. Use resources like example case studies to get comfortable with frameworks and solutions. Remember, it’s not just about getting the right answer but showcasing your thought process, so talk us through your reasoning!
✨Know Your Numbers
Be prepared for some numerical and analytical questions. Brush up on your mental math and be ready to interpret data from charts or graphs. We might throw some business scenarios at you that require a quick turnaround on numerical analysis, so practice these skills to feel confident and swift!
✨Show Your Leadership Flair
As this is a full-time role, we want to see your potential as a seasoned consultant. Be ready to discuss experiences where you've led a project or a team. Think about times you've influenced decisions or navigated challenges—this is your chance to show how you can thrive in a fast-paced, collaborative environment.
✨Be a Cultural Fit
We’re not just looking for brains; we want to see if you vibe with our company culture at Citation Canada. Prepare to share how your values align with ours. Have a think about what makes a great team environment for you and how you can contribute to that. A good cultural fit goes a long way in management consulting!
