At a Glance
- Tasks: Support executive leadership by managing calendars, meetings, and travel arrangements.
- Company: Join Cisco, a leader in tech innovation and collaboration.
- Benefits: Competitive salary, growth opportunities, and a dynamic work environment.
- Other info: Be part of a team that drives global change and innovation.
- Why this job: Make a real impact by optimising workflows for top executives.
- Qualifications: 4+ years in admin roles, with experience supporting senior leaders.
The predicted salary is between 40000 - 50000 € per year.
Join a dynamic team dedicated to supporting executive leadership at Cisco, fostering seamless operations and driving central initiatives through exceptional administrative expertise.
Your Impact
As a key administrative partner, you will provide comprehensive support to VPs and above, handling complex calendars, orchestrating critical meetings, and coordinating essential travel. You will be instrumental in ensuring smooth operations by resolving technical issues, implementing protocols, and serving as a trusted liaison for collaborators, both internal and external. This role offers the opportunity to influence and optimize executive workflows, contribute to special projects, and proactively lead information for high-level leaders.
Responsibilities
- Lead complex calendars and schedule appointments for VP-level executives, considering global time zones and holidays.
- Plan and organize meetings, including agenda preparation, logistics coordination, and partner communication.
- Coordinate domestic and international travel arrangements, including detailed itineraries and pre-travel briefings.
- Draft and handle confidential internal correspondence and run requests and approvals.
- Support the execution of special projects and contribute to the planning of team and company events.
Minimum Qualifications
- 4+ years of experience in an administrative role.
- 2+ years of experience providing administrative support to Director-level executives or above.
- Demonstrated experience in calendar management for senior leadership.
- Ability to coordinate travel arrangements and prepare related documentation.
- Experience in planning and coordinating meetings and events.
Preferred Qualifications
- Experience developing and maintaining relationships with key collaborators.
- Ability to act as a proxy or advisor for correspondence and approvals.
- Experience mentoring other administrative professionals.
- Proficiency in implementing and running technology guidelines for record keeping and communication.
- Experience coordinating speaking engagements and preparing executives for events.
Why Cisco? At Cisco, we’re revolutionizing how data and infrastructure connect and protect organizations in the AI era— and beyond. We’ve been innovating fearlessly for 40 years to create solutions that power how humans and technology work together across the physical and digital worlds. These solutions provide customers with unparalleled security, visibility, and insights across the entire digital footprint. Fueled by the depth and breadth of our technology, we experiment and create meaningful solutions. Add to that our worldwide network of doers and experts, and you’ll see that the opportunities to grow and build are limitless. We work as a team, collaborating with empathy to make really big things happen on a global scale. Because our solutions are everywhere, our impact is everywhere. We are Cisco, and our power starts with you.
Executive Assistant employer: Cisco
Cisco is an exceptional employer that champions innovation and collaboration, providing a vibrant work culture where your contributions directly impact global operations. With a strong focus on employee growth, Cisco offers extensive development opportunities and the chance to work alongside industry leaders in a supportive environment. Located at the forefront of technology, you will thrive in a dynamic setting that values creativity and teamwork, making every day meaningful and rewarding.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Network like a pro! Reach out to current or former employees at Cisco through LinkedIn. A friendly chat can give you insider info and maybe even a referral, which can really boost your chances.
✨Tip Number 2
Prepare for the interview by researching Cisco’s culture and values. We want to see how you fit into our team, so think about how your skills align with our mission and be ready to share examples.
✨Tip Number 3
Show off your organisational skills during the interview! Bring a well-structured portfolio that highlights your experience in managing complex calendars and coordinating travel. It’ll demonstrate your attention to detail.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email reiterating your enthusiasm for the role can leave a lasting impression. Plus, it shows you’re proactive—just what we love at Cisco!
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the Executive Assistant role. Highlight your calendar management and travel coordination expertise, as these are key to supporting our VPs effectively.
Craft a Compelling Cover Letter:Use your cover letter to tell us why you’re the perfect fit for this role. Share specific examples of how you've successfully managed complex schedules or coordinated high-stakes meetings in the past.
Showcase Your Tech Savvy:Since we value innovation, mention any tech tools or software you’ve used to streamline administrative tasks. This will show us you can handle the technical aspects of the job with ease.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role without any hiccups!
How to prepare for a job interview at Cisco
✨Master the Calendar Game
Get familiar with calendar management tools and be ready to discuss your experience in handling complex schedules. Highlight any specific strategies you’ve used to manage time zones and prioritise appointments for senior executives.
✨Showcase Your Travel Coordination Skills
Prepare to talk about your experience in arranging travel, especially for high-level executives. Bring examples of how you’ve created detailed itineraries and handled last-minute changes, as this will demonstrate your ability to think on your feet.
✨Be a Meeting Maestro
Think about how you’ve organised meetings in the past. Be ready to share your process for preparing agendas, coordinating logistics, and ensuring effective communication with all participants. This shows you can handle the pressure of executive-level meetings.
✨Confidentiality is Key
Since you'll be dealing with sensitive information, be prepared to discuss how you maintain confidentiality in your work. Share examples of how you've managed confidential correspondence and approvals, which will reassure them of your trustworthiness.
