Fixed Term Assistant Building Manager

A fantastic opportunity has arisen for an Assistant Building Manager, who will manage and develop the Security team in all areas of security and maintain close working relations, as well as provide essential cover for the building manager. Ensuring the security team deliver high standards by monitoring performance levels against set customer KPI's and that performance management processes are in place and adhered to achieve these goals, you will also The role will be to represent and be the public face of the building to our community. Ensuring brand integrity is core to the building along with delivering a high-quality operational management service to the occupiers. Be responsible for the delivery of all administrative tasks associated with the building including filing, document storage, minute taking and compiling reports. To act as deputy and be the first point of contact for the building team and occupiers when the Building Manager is absent. Focus and motivate the onsite team to deliver the best experience in one of the premium UK office developments, in line with Savills 5 Es (Expect, Evolve, Engage, Experience and Environment) and RISE methodology. Information: Position: Assistant Building Manager – 18 Months Fixed Term Contract (possibility to extend to 24 months) Location: London (EC3V) Salary: £50,000 per annum Hours: 50 hours per week Shifts: Monday to Wednesday 0700 to 1700, Thursday creating an annual planner in consultation with building users using the occupier management platform and occupier questionnaires. Ensure ESG initiatives are the foundation of our operational delivery. Financial Assist with Budget Preparation: Support the Building Manager in preparing annual budgets by collating cost from Service partners. Assist with creating annual service partner contract and purchase orders Relationships Develop and maintain a professional understanding and working relationship with appropriate occupier representative and all key stakeholders. Become the main point of contact when the Building Manager is unavailable or absent. Assist the Building Manager with frequent and open communication and flow of information on relevant building issues to occupiers and key stakeholders. Attend occupier meetings ensuring minutes and notes are documented to a high standard and actions are completed within a timely manner. Communications Lead in developing relationships with our customers, external stakeholders and customers. Lead in managing communications with all occupiers and customers, to include but not be limited to: Customer relationship practices Online/digital media Social media The above is not an exhaustive list of duties, and you will be expected to perform different tasks as necessitated by your changing role. Security Responsibilities: Ensure all contract manning requirements are managed and met on a weekly basis; and arrange response cover as required in liaison with CIS Control Room. Manage and implement all requests for additional security cover and where necessary obtain only additional trained staff. Ensure that all contractual requirements are fulfilled daily and maintain up to date records. Demonstrate proactive management of the Security Team. Provide relief / break cover for Security Officers if required. Ensure all Logbooks and Registers are maintained in accordance with the Company and the Customer requirements. Ensure the Assignment Instructions are maintained / in date and staff are fully aware of any changes to policies and procedures immediately. Ensure that all security personnel under your management are fully acquainted with the Assignment Instructions, Emergency Procedures and any other instructions issued by CIS / Customer. Set high personal standards for others to follow. Maintain a good level of morale and discipline within the team taking into consideration their welfare. Ensure that all staff are regularly briefed. Liaise with the Customer and CIS Account Manager on all matters relating to the security of the premises, including, reporting on matters of discipline and welfare. Ensure that an effective handover takes place at the end of the night shift with the Site Manager: and, that all Keys, Equipment and Documentation are properly accounted for. This should be recorded in a separate log. Any discrepancies, faults or malfunctions should be immediately reported to the CIS Account Manager. Communicate all matters in writing and verbally to all members of staff ensuring continuity. Benefits HSF Health care plan HSF Perk Box – discounts