At a Glance
- Tasks: Support the CEO and lead the setup of our London office in a dynamic environment.
- Company: Join Cirque du Soleil, a leader in entertainment with a focus on creativity and collaboration.
- Benefits: Enjoy a hybrid work model, competitive benefits, and opportunities for professional growth.
- Other info: Experience a vibrant culture that values inclusivity and personal development.
- Why this job: Be a key player in shaping our London office and supporting top executives.
- Qualifications: 10+ years supporting C-suite executives with strong organisational and communication skills.
The predicted salary is between 60000 - 80000 £ per year.
Executive Assistant & Office Lead Hybrid work model – 4 days/week in the office Full-Time Position Location London Reports to Chief Executive Officer Role Summary We are seeking a highly experienced and proactive Executive Assistant & Office Lead to support our Chief Executive Officer and other London-based Executives and establish our London office presence.
This is a pivotal role combining executive support, operational coordination, and office leadership.
The successful candidate will act as a trusted partner to the London-based Executives, while also leading the setup and ongoing management of a small London office, ensuring an efficient, professional, and welcoming environment aligned with Cirque du Soleil’s standards of excellence.
This role requires sound judgment, discretion, operational rigor, and the ability to operate seamlessly in a fast-paced, international, and evolving environment.
Key Responsibilities Executive Support to the CEO and London-based Executives Provide executive support to the CEO and other Executives, including complex calendar and travel management across multiple time zones.
Coordinate internal and external meetings, Board interactions, and key stakeholder engagements.
Prepare and review correspondence, briefing materials, and presentations.
Act as a trusted gatekeeper and facilitator, ensuring optimal use of the Executives’ time.
Anticipate needs, manage priorities, and ensure seamless day-to-day support.
Liaise with Executive Committee members, their respective EAs and their teams globally.
London Office Setup & Office Management London office set up: In collaboration with the Building/Real Estate team at the IHQ, support lease selection process, including coordination of requirements, site visits, and vendor interactions.
Oversee office setup and readiness, including: Furniture and workspace configuration IT and printers Meeting rooms and collaboration spaces Office supplies and services Ensure the office reflects a professional and welcoming environment for internal and external stakeholders.
Manage relationships with building management and external vendors.
Oversee day-to-day office operations once established.
Operational & Administrative Coordination Coordinate logistics for leadership visits, meetings, and small events in London.
Support onboarding of visiting executives and team members.
Manage office-related budgets and expenses with discipline and transparency.
Ensure compliance with company policies and local administrative requirements.
Profile, Experience, Skills Minimum 10+ years of experience supporting C-suite executives (CEO-level preferred).
Experience combining executive assistant responsibilities with office or operations management.
Experience setting up or managing an office or new location is a strong asset.
Experience in international or fast-paced environments preferred.
Exceptional organizational and prioritization skills.
Strong judgment, discretion, and professionalism.
Ability to anticipate needs and act proactively.
Excellent written and verbal communication skills.
Benefits A collaborative work environment with an in-office presence of four days per week, designed to support teamwork, learning and delivery: with flexibility in how we organize our work.
A culture focused on the development of fair practices and unifying events.
Professional growth focused on high quality projects to propel your career.
A group insurance program, RRSPs and other benefits that we will be happy to present to you.
Personalized support adapted to your professional ambitions: training program, regular check-ins, inter-team contribution.
EEO Statement Cirque du Soleil Entertainment Group is committed to creating and maintaining an accessible and inclusive workplace.
Proud ambassador of equality in employment, Cirque du Soleil Entertainment Group is committed to eliminating discrimination based on age, skin color, origins, religion, sex, gender, sexual orientation and any other characteristic.
Neutral and inclusive writing is now preferred for all new job postings. #J-18808-Ljbffr
Executive Assistant and Office Lead in London employer: Cirquedusoleil
Cirque du Soleil offers an exceptional work environment for the Executive Assistant & Office Lead role, located in the vibrant city of London. With a hybrid work model that promotes collaboration and flexibility, employees benefit from a culture that prioritises professional growth through high-quality projects and personalized support. The company is dedicated to inclusivity and equality, ensuring a welcoming atmosphere that aligns with its standards of excellence.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant and Office Lead in London
✨Get Involved in Industry Events
Jumping into industry events or leadership conferences can really help boost your visibility. Not only will you meet potential employers, but you’ll also get the chance to connect with other leaders in corporate management. Look for local or even virtual events that focus on leadership—every connection counts!
✨Engage in Professional Networks
Join professional management associations relevant to your career goals. These networks often host workshops, panels, and networking events that can put you in front of hiring managers. Plus, they can give you the scoop on upcoming roles, such as the full-time positions with companies like Cirquedusoleil.
✨Showcase Your Leadership Skills
When reaching out to potential employers, particularly for leadership roles, demonstrate your leadership capabilities with real examples. Share stories from your previous positions that illustrate how you handled challenges and drove results. This will help you stand out when you apply to places like Cirquedusoleil.
✨Tailor Your LinkedIn Presence
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We think you need these skills to ace Executive Assistant and Office Lead in London
Some tips for your application 🫡
Show Us Your Leadership Skills:In the corporate leadership and management field, it's essential to highlight your leadership experience. Use your CV to flesh out examples of how you've led teams to success or managed significant projects. We want to see specific instances where your actions made a tangible difference in your previous roles!
Quantify Your Achievements:Numbers talk, especially in management! When detailing your achievements in your CV or cover letter, don’t just say you improved team performance. Instead, say you boosted productivity by 30% over six months through effective strategy implementation. This makes your application pop and shows us what you can bring to Cirquedusoleil.
Craft a Compelling Cover Letter:Your cover letter is your chance to narrate your professional journey. We’re looking for motivation and a clear understanding of what corporate leadership means to you. Dive into your aspirations and how they align with the values and vision of Cirquedusoleil. Make it personal – we want to get to know you!
Tailor Your CV for Management Roles:Ensure your CV reflects the management skills that are essential for this role. Focus on competencies like strategic planning, team building, and problem-solving. Use a clean layout, and don’t forget to align your experiences with those keywords mentioned in the job listing. This will help you stand out from the crowd!
How to prepare for a job interview at Cirquedusoleil
✨Showcase Your Leadership Style
You’ll want to thoroughly convey your unique approach to leadership. During the interview with Cirquedusoleil, be ready to share real-life examples of how you've inspired and motivated teams in the past. Think about specific achievements that illustrate your strategic thinking and your ability to drive results.
✨Brush Up on Management Theories
Expect some technical questions related to management theories and practices. Brush up on concepts like transformational leadership, servant leadership, or situational leadership. Be prepared to discuss how you would apply these theories to the role at Cirquedusoleil, especially in the specific context of the challenges they’re currently facing.
✨Craft Your Vision for the Company
Since this is a full-time leadership role, spending time thinking about your vision for Cirquedusoleil could really set you apart. Consider potential strategies for growth and how you would lead teams towards achieving them. This shows not just enthusiasm, but also strategic foresight that they’ll likely be looking for in a candidate.
✨Emphasise Team Dynamics and Culture
In corporate leadership, team dynamics and organisational culture are everything. Be ready to discuss how you've fostered a positive work environment in previous roles. Bring up examples of how you've managed diverse teams effectively—this will resonate well at Cirquedusoleil as they’re likely seeking a candidate who can enhance their workplace culture.
