We are Hiring!
Circet UK are looking for a Rail Document Controller to join our team in Slough.
Working with Circet
Circet Ireland & UK have built an ever-growing portfolio of specialist services. As part of a global group, we are specialists in the deployment and maintenance of telecommunications, transport and energy infrastructure, working with major operators and clients across Ireland and the UK.
We are driven to be innovative and proactive in delivering solutions that meet our clients' expectations, while maintaining the highest standards of quality, safety and integrity. Our success is built on teamwork, trust and a strong commitment to our people.
With over 4,000 employees across Ireland and the UK, we continue to bring people together to shape resilient, future-proof infrastructure and deliver high-quality services for our customers.
About the role:
We are looking for an experienced Rail Document Controller to support the delivery of live railway projects from our Slough office.
You will be responsible for the control, coordination and management of project documentation and correspondence, ensuring records are accurate, current and compliant with client and project requirements.
The role will also support the implementation and improvement of document control processes across projects, working closely with Project Managers, site teams, commercial teams and clients.
Responsibilities of Rail Document Controller:
- Manage the receipt, review, issue, distribution and filing of project documentation.
- Maintain accurate document registers and correspondence registers across live Rail projects.
- Support the implementation and continuous improvement of document control processes within project teams.
- Ensure document version control is maintained throughout the project lifecycle.
- Process documentation received from site and ensure information is complete and accurately recorded.
- Upload, organise and archive documentation within company and client document management systems.
- Issue project documentation and correspondence to clients, subcontractors and internal stakeholders.
- Monitor outstanding documentation and follow up with project and site teams where required.
- Ensure records comply with company procedures, client requirements and contractual obligations.
- Maintain accurate records to support audits, project handover and close-out.
- Work closely with site teams to ensure documentation accurately reflects project progress and completed works.
- Provide document control and project administration support across multiple Rail projects.
About You
- Previous experience as a Document Controller within Rail or major infrastructure projects.
- Good understanding of railway project environments and site-based delivery.
- Experience maintaining document registers and correspondence registers.
- Experience working with project documentation from site through to handover and close-out.
- Knowledge or experience of NEC3 contracts would be advantageous.
- Experience implementing or improving document control processes within projects.
- Strong organisational skills with excellent attention to detail.
- Ability to manage documentation across multiple projects simultaneously.
- Strong communication skills and confidence working with project managers, clients, subcontractors and site teams.
- Proficient in Microsoft Office, particularly Excel, Word and Outlook.
- Experience using electronic document management systems.
- Proactive, reliable and able to work independently and as part of a wider project team.
- Able to work five days per week from the Slough office.
Why work in Circet?
- Be part of a company that encourages involvement, diversity and inclusion.
- Be part of a company that nurtures excellence and develops leaders.
- Be part of a company that encourages personal development and career progression through our further education programme, mentoring programme and pathway programme.
- Be part of a company that is dedicated to making a difference through our Corporate Social Responsibility.
- You will get a competitive salary and a benefits package which includes 25 days annual leave per annum, life assurance, access to Employee Assistance Programmes and access to career developmental opportunities.
Circet IRE & UK is an inclusive organisation and welcomes all applications. Our mission is to create a workforce that consists of individuals with talent, skills and potential across all areas of our business. We celebrate diversity and we are committed to creating an inclusive environment for all employees.
Document Controller - Rail in Slough employer: Circet Ireland & UK
Circet IRE & UK is an exceptional employer, offering a dynamic work environment in Erith, UK, where teamwork and innovation thrive. With a strong commitment to employee development through various programmes and a focus on diversity and inclusion, Circet fosters a culture that empowers individuals to grow their careers while contributing to meaningful projects in telecommunications and energy infrastructure. Employees enjoy competitive salaries, generous benefits, and the opportunity to make a positive impact through Corporate Social Responsibility initiatives.
