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- Tasks: Coordinate and manage administration for large traffic management projects.
- Company: Join Circet UK, a leader in Telecommunications and Transport Infrastructure with over 4000 employees.
- Benefits: Enjoy 25 days leave, life assurance, and career development opportunities in a supportive environment.
- Why this job: Be part of an inclusive culture that values diversity and offers personal growth.
- Qualifications: Experience in project management, proficiency in Microsoft Office, and strong problem-solving skills required.
- Other info: Located in East Kilbride, Scotland; referrals can boost your chances of getting an interview.
The predicted salary is between 36000 - 60000 £ per year.
We are seeking a highly organised and proactive Project Administrator to support the OSA Contract team. This role plays a key part in ensuring the smooth day-to-day administration of projects, supporting project delivery through accurate processing, coordination, and communication.
The successful candidate will be responsible for tasks including processing DFEs, preparing estimate invoicing, managing daily job intakes, coordinating subcontractor instructions, and submitting documentation to the client. Strong attention to detail, the ability to manage multiple priorities, and effective communication skills are essential for success in this role.
Key Responsibilities
- Process Design for Excellence (DFE) documentation efficiently and accurately
- Prepare and manage estimate invoicing in line with project milestones and activities
- Review and validate daily new job intakes to ensure accuracy and completeness
- Issue work instructions and orders to subcontractors in a timely manner
- Submit Date Change Requests (DCRs) and other required documentation to the client
- Provide administrative support to Project Managers, including ad-hoc tasks as required
- Maintain accurate records and ensure project databases and in-house systems are kept up to date (training provided)
- Liaise with internal teams, subcontractors, and clients to support smooth project delivery
- Use Microsoft Excel for data tracking, reporting, and analysis
Skills & Experience
- Previous experience in a Project Administrator or similar role is desirable
- Experience within construction, engineering, telecoms, or a related industry is advantageous
- Good working knowledge of Microsoft Excel
- Strong organisational skills with the ability to multitask and prioritise effectively
- Excellent written and verbal communication skills
- High attention to detail with a commitment to accuracy and quality
- Ability to work both independently and as part of a team
- Willingness to learn and adapt to new systems and processes, with training provided
Why Join Circet UK?
- Inclusive Culture: We\’re committed to diversity and creating a supportive environment for everyone
- Career Progression: Access structured development programmes, mentoring, and accredited training
- Leadership Growth: We invest in internal talent – many of our leaders started where you are
- Making an Impact: Take part in our CSR initiatives and help shape the future of connectivity
- Great Benefits: Competitive salary, 25 days annual leave, life assurance, employee wellbeing support, and more
We\’re Committed to Inclusion. At Circet UK, we value talent, potential, and diversity across our workforce. We welcome all applications and strive to create an inclusive and empowering workplace for everyone.
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Project Administrator employer: Circet Ire & Uk
Contact Detail:
Circet Ire & Uk Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Project Administrator
✨Tip Number 1
Familiarise yourself with Circet's projects and values. Understanding their focus on innovation and client satisfaction will help you align your conversation during interviews with their goals.
✨Tip Number 2
Network with current or former employees of Circet UK. They can provide insights into the company culture and what they look for in a Project Administrator, giving you an edge in your application.
✨Tip Number 3
Brush up on your Microsoft Office skills, especially Excel, as data analysis is crucial for this role. Being able to demonstrate proficiency in these tools can set you apart from other candidates.
✨Tip Number 4
Prepare examples of how you've successfully managed project timelines and resolved customer concerns in the past. Having specific scenarios ready will showcase your problem-solving abilities and attention to detail.
We think you need these skills to ace Project Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in project administration and management. Emphasise your skills in coordinating projects, interfacing with clients, and using Microsoft Office, as these are key for the role at Circet UK.
Craft a Compelling Cover Letter: Write a cover letter that showcases your understanding of project governance and your problem-solving abilities. Mention specific examples from your past experiences that demonstrate your attention to detail and customer service skills.
Highlight Relevant Skills: In your application, clearly outline your proficiency in managing full project life cycles and any basic telecom knowledge you possess. This will help you stand out as a candidate who meets the job requirements.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any errors or typos. A polished application reflects your attention to detail, which is crucial for the Project Administrator role.
How to prepare for a job interview at Circet Ire & Uk
✨Showcase Your Project Management Experience
Be prepared to discuss your previous experience managing full project life cycles. Highlight specific projects where you coordinated administration and how you ensured adherence to procedures and timelines.
✨Demonstrate Problem-Solving Skills
Circet values strong problem-solving abilities. Prepare examples of challenges you've faced in past roles and how you resolved them, particularly in relation to customer concerns or project delays.
✨Familiarise Yourself with Microsoft Office
Since proficiency in Microsoft Office is essential, brush up on your skills, especially in Excel for data analysis. Be ready to discuss how you've used these tools to track project progress or manage costs effectively.
✨Emphasise Attention to Detail
Attention to detail is crucial for a Project Administrator. Prepare to give examples of how your meticulous nature has positively impacted your work, whether in updating databases or ensuring high-quality service delivery.