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- Tasks: Assist the Finance Team with invoicing, expense claims, and daily administrative tasks.
- Company: Circet UK is a leading provider in telecommunications and infrastructure services across Ireland and the UK.
- Benefits: Enjoy 28 days annual leave, life assurance, and career development opportunities.
- Why this job: Join a diverse team that values personal growth and makes a positive impact through corporate responsibility.
- Qualifications: 6 months of admin experience preferred; strong Excel and Microsoft Office skills required.
- Other info: Flexible part-time role with opportunities for mentorship and further education.
The predicted salary is between 21600 - 36000 £ per year.
Job Description
We Are Hiring!
Circet UK are looking for Part Time Admin Assistant to join our team.
The role
To assist the Finance Team Leader in the daily, weekly and monthly tasks required within the Finance Team at Circet Home
Working with Circet
Circet Ireland & UK have built an ever-growing portfolio of specialist services. We are leading providers to the Telecommunications, Transport Infrastructure and Power Sectors in Ireland and the UK. We are driven to be innovative and proactive in delivering solutions that meet our client’s expectations while not losing sight of their changing requirements. With over 4000 employees across Ireland & UK we continue to bring people together to make this happen.
Key duties and responsibilities
• Preparation, processing and payment of weekly Subcontractor Invoices.
• Checking and approving Expense Claims for weekly payment runs.
• Daily processing, employee notification and control of Driver Penalty Charge Notices.
• Update of employee and Subcontractor Recharges to ensure recovery of costs
• Assist with the employee Leaver process in relation to Debt
• Sales Ledger and Credit Control
• Mailbox Management
• Opening, scanning and distribution of Mail
• Transaction and Cost Analysis
• Assist with annual Audit Pack Preparation
• Other ad-hoc activities when required to include provision of cover for other Team members.
- Experience Required6 months administrative experience preferred
- Excel and Microsoft Office Skills
- Ability to work to strict deadlines
- Problem solving skills
- Previous Accounting Systems Experience
Skills & Abilities
• Ability to use own initiative
• Strong communication skills
• Ability to follow processes
• Time Management and the ability to manage own workload
Why work in Circet?
• Be part of a company that encourages involvement, diversity and inclusion
• Be part of a company that nurtures excellence and develops leaders
• Be part of a company that encourages personal development and career progression through our further education programme, mentoring programme and pathway programme
• Be part of a company that is dedicated to making a difference through our Corporate Social Responsibility
• You will get a competitive salary and a benefits package which includes 28 days annual leave [DS1] per annum (including 8 days bank holiday), life assurance, access to Employee Assistance Programmes and access to career developmental opportunities.
Administrative Assistant employer: Circet IRE & UK
Contact Detail:
Circet IRE & UK Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative Assistant
✨Tip Number 1
Familiarize yourself with the specific software and tools mentioned in the job description, especially Excel and any accounting systems. Being able to demonstrate your proficiency in these areas during the interview can set you apart from other candidates.
✨Tip Number 2
Highlight your problem-solving skills by preparing examples of how you've effectively managed deadlines or resolved issues in previous roles. This will show that you can handle the responsibilities of the Administrative Assistant position.
✨Tip Number 3
Research Circet's values and recent projects to understand their commitment to innovation and corporate social responsibility. This knowledge will help you align your answers with their company culture during the interview.
✨Tip Number 4
Prepare questions about the team dynamics and the specific challenges the Finance Team faces. This shows your interest in the role and helps you assess if it's the right fit for you.
We think you need these skills to ace Administrative Assistant
Some tips for your application 🫡
Understand the Role: Read the job description carefully to understand the key duties and responsibilities of the Administrative Assistant position. Tailor your application to highlight relevant experience and skills that match these requirements.
Highlight Relevant Experience: Make sure to emphasize any previous administrative experience you have, especially in finance or accounting. Use specific examples to demonstrate your proficiency with Excel and Microsoft Office, as well as your ability to manage workloads and meet deadlines.
Showcase Your Skills: In your application, clearly outline your problem-solving skills, communication abilities, and initiative. These are crucial for the role, so provide examples of how you've successfully used these skills in past positions.
Proofread Your Application: Before submitting your application, take the time to proofread it for any spelling or grammatical errors. A polished application reflects your attention to detail, which is essential for an administrative role.
How to prepare for a job interview at Circet IRE & UK
✨Showcase Your Administrative Skills
Make sure to highlight your previous administrative experience during the interview. Discuss specific tasks you've handled, especially those related to invoice processing and expense claims, as these are key responsibilities for the role.
✨Demonstrate Proficiency in Excel and Microsoft Office
Since the job requires strong Excel and Microsoft Office skills, be prepared to discuss your experience with these tools. You might even want to mention any specific functions or features you are comfortable using that could benefit the Finance Team.
✨Emphasize Problem-Solving Abilities
Circet values problem-solving skills, so think of examples where you've successfully resolved issues in a previous role. This could involve managing deadlines or handling unexpected challenges in your workload.
✨Communicate Your Initiative and Time Management Skills
Be ready to talk about how you manage your time and prioritize tasks. Share instances where you've taken the initiative to improve processes or help team members, as this aligns with Circet's focus on teamwork and personal development.
