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- Tasks: Support HR processes and manage employee data throughout the employee lifecycle.
- Company: Join a dynamic team at Cintra Software & Services, committed to equal opportunities.
- Benefits: Part-time hours, competitive pay, and a supportive work environment.
- Why this job: Make a real impact in HR while developing your skills in a collaborative setting.
- Qualifications: Experience in HR administration and strong Excel skills are essential.
- Other info: Great opportunity for career growth and hands-on experience in HR.
The predicted salary is between 24000 - 36000 £ per year.
To provide accurate, efficient and proactive HR administration across the full employee lifecycle, supporting managers and employees while ensuring HR data, systems and processes are kept up to date and compliant.
Working Pattern: This is a part-time position, working 4 days per week, 10:00am–3:00pm.
Key Responsibilities:
- Joiners / Movers / Leavers: Manage all HR administration for new starters, internal moves and leavers. Prepare contracts, offer letters, contract changes and leaver documentation. Coordinate onboarding including background and right-to-work checks, inductions and system access. Ensure smooth offboarding including exit paperwork and final payroll instructions.
- Payroll Support: Prepare and submit accurate payroll inputs (starters, leavers, salary changes, overtime, bonuses, statutory payments). Act as liaison between HR and Payroll, resolving payroll queries efficiently. Support monthly payroll cycles and audits. Quarterly reconciliation of HR records against Payroll records.
- HR Systems & Data: Maintain accurate employee records on the HR system (HRIS). Ensure data accuracy, GDPR compliance and confidentiality. Produce regular and ad-hoc HR reports using Excel, including headcount, length of service, turnover, and absence data. Liaise with HRIS system provider for support and maintenance queries.
- HR Administration & Support: First-line HR admin support for employees and managers, including minute taking during confidential and sensitive HR meetings. Manage HR secure shared files and email inbox. Respond to routine HR queries. First line support for routine benefit related requests. Maintain HR trackers, spreadsheets and personnel files. Support absence, holiday and probation administration. Assist with performance review cycles and training administration. Update organization chart. Act as liaison between HR and IT where appropriate.
- Compliance & Best Practice: Ensure HR processes follow employment legislation and company policy. Support HR audits and internal reporting. Keep HR documentation and records up to date.
Skills & Experience:
- Essential: Previous experience in an HR Administrator / HR Coordinator role. Hands-on experience with joiners, movers and leavers. Payroll administration experience or strong payroll exposure. Experience using HR systems and managing employee data. Strong Excel skills (reports, trackers, formulas). High attention to detail and strong organisational skills.
- Desirable: CIPD Level 3 (or working towards). Experience producing HR metrics (length of service, turnover, headcount). Benefits administration experience. Basic knowledge of employment law.
Personal Attributes: Proactive and organised. Strong communicator with a customer-service mindset. Comfortable juggling multiple priorities. Team-oriented with a hands-on approach.
HR Coordinator in Glasgow employer: Cintra: The Multi-Cloud Database Architects
Contact Detail:
Cintra: The Multi-Cloud Database Architects Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land HR Coordinator in Glasgow
✨Tip Number 1
Network like a pro! Reach out to your connections in the HR field and let them know you're on the lookout for opportunities. You never know who might have the inside scoop on a role that’s perfect for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Tailor your responses to show how your experience aligns with their needs, especially around HR administration and compliance. We want to see that you’re not just a fit on paper!
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to get comfortable talking about your experience with joiners, movers, and leavers. The more you rehearse, the more confident you'll feel when it counts.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace HR Coordinator in Glasgow
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the HR Coordinator role. Highlight your experience with joiners, movers, and leavers, as well as any payroll administration you've done. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're passionate about HR and how your proactive approach can benefit our team. Keep it concise but engaging – we love a good story!
Show Off Your Excel Skills: Since strong Excel skills are essential for this role, consider including examples of reports or trackers you've created in previous positions. We want to see your analytical side in action!
Apply Through Our Website: Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy – just follow the prompts!
How to prepare for a job interview at Cintra: The Multi-Cloud Database Architects
✨Know Your HR Basics
Make sure you brush up on your HR fundamentals, especially around joiners, movers, and leavers. Familiarise yourself with the processes involved in onboarding and offboarding, as well as payroll administration. This will show that you understand the role and can hit the ground running.
✨Excel Skills Are Key
Since strong Excel skills are essential for this position, be prepared to discuss your experience with reports, trackers, and formulas. You might even want to bring a sample of your work or be ready to solve a quick Excel problem during the interview to demonstrate your proficiency.
✨Show Your Organisational Skills
As an HR Coordinator, being organised is crucial. Think of examples from your past roles where you successfully managed multiple priorities or maintained accurate records. Sharing these stories will highlight your ability to handle the demands of the job effectively.
✨Communicate Like a Pro
Strong communication is vital in HR. Practice articulating your thoughts clearly and confidently. Be ready to discuss how you've handled routine HR queries or supported employees in previous roles. This will showcase your customer-service mindset and team-oriented approach.
