At a Glance
- Tasks: Support senior leaders with admin tasks, travel coordination, and office management.
- Company: Join Cintra, a leading multi-cloud consultancy with a global presence.
- Benefits: Enjoy a competitive salary, career development, and a supportive team culture.
- Other info: Be part of a growing international business with opportunities for advancement.
- Why this job: Make a real impact while working closely with top executives in a dynamic environment.
- Qualifications: Experience supporting C-level executives and exceptional organisational skills required.
The predicted salary is between 30000 - 40000 € per year.
Who We Are
Cintra is an award-winning multi-cloud consultancy and managed services provider, leading the way in enterprise cloud transformation. With partnerships spanning Oracle, AWS and Azure, we help businesses seamlessly migrate and manage mission-critical applications and databases in the cloud. Our global team operates across the USA, UK, Romania, Brazil, Ireland and India.
Why Join Us
Are you a highly organized, detail-driven professional with a passion for supporting senior leaders and managing complex logistics? We’re seeking a proactive, confident and well-organized Executive Assistant & Office Coordinator to join our growing team in Glasgow. In this pivotal role, you’ll provide high-level administrative support to our CEO, CTO and Executive Management Team while managing travel, meetings and office operations to ensure everything runs seamlessly.
Key Responsibilities
- Executive and Board Support: Provide comprehensive administrative support to the Board of Directors, Executive Management and Operational Board; prepare, distribute and manage sensitive materials and documentation for key meetings; act as a central point of contact for the CEO and Executive Team, managing communications with professionalism and discretion.
- Diary and Time Management: Manage complex calendars for the CEO and CTO, ensuring optimal time management and prioritization; coordinate and schedule meetings across global time zones; provide additional diary support to other Executive Team members when needed.
- Travel and Event Coordination: Organize all domestic and international travel for the Executive Team and Senior Leaders; plan logistics for internal and external meetings, offsites and events; anticipate needs, ensuring every trip and event runs smoothly from start to finish.
- Financial Administration and Compliance: Process and reconcile expense reports accurately and efficiently; maintain oversight of executive budgets and travel costs.
- Office Management (Glasgow Hub): Oversee day-to-day operations of the Glasgow office, ensuring a productive, professional and welcoming environment; manage office supplies, vendor relationships and facilities coordination; serve as the main point of contact for onsite operations.
Who You Are
- Proven experience supporting C-level executives in a fast-paced, global environment.
- Exceptional organizational and multitasking skills, with meticulous attention to detail.
- A resourceful problem-solver, able to manage competing priorities with professionalism and calm.
- Discreet and trustworthy, with a demonstrated ability to handle confidential information.
- Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and modern expense management systems.
- Experience coordinating international travel and complex meeting schedules.
Why You’ll Love Working With Us
- A visible and influential position supporting senior executives.
- A collaborative and supportive team culture.
- Opportunities for career development within a growing international business.
- Competitive salary and benefits package.
Join Cintra and make an impact every day — where precision, initiative and excellence are valued at every level.
Executive Assistant & Office Coordinator in Glasgow employer: Cintra: The Multi-Cloud Database Architects
Cintra is an exceptional employer that fosters a collaborative and supportive team culture, making it an ideal place for professionals seeking to make a meaningful impact. Located in Glasgow, this role offers the opportunity to work closely with senior executives in a dynamic environment, while benefiting from competitive salaries, comprehensive benefits, and ample career development opportunities within a rapidly growing international business. Join us to be part of a team where precision, initiative, and excellence are valued at every level.
Contact Detail:
Cintra: The Multi-Cloud Database Architects Recruiting Team
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant & Office Coordinator in Glasgow
✨Tip Number 1
Network like a pro! Reach out to current or former employees at Cintra on LinkedIn. A friendly chat can give you insider info and maybe even a referral, which can really boost your chances.
✨Tip Number 2
Prepare for the interview by researching Cintra’s projects and values. Show us that you’re not just another candidate; demonstrate how your skills align with our mission in cloud transformation.
✨Tip Number 3
Practice your responses to common interview questions, especially around organisation and multitasking. We want to see how you handle pressure and prioritise tasks, so be ready to share examples from your past.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email reiterating your interest in the role can leave a lasting impression and keep you top of mind for us.
We think you need these skills to ace Executive Assistant & Office Coordinator in Glasgow
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Executive Assistant & Office Coordinator role. Highlight your experience supporting C-level executives and managing complex logistics, as this will show us you’re the right fit for our team.
Craft a Compelling Cover Letter:Your cover letter should reflect your passion for the role and the company. Share specific examples of how you've successfully managed diaries, travel, and office operations in the past, so we can see your proactive approach in action.
Showcase Your Skills:Don’t forget to mention your proficiency in Microsoft Office Suite and any experience with expense management systems. We love seeing candidates who are tech-savvy and can handle financial administration with ease!
Apply Through Our Website:We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and get you one step closer to joining our amazing team at Cintra!
How to prepare for a job interview at Cintra: The Multi-Cloud Database Architects
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Executive Assistant & Office Coordinator. Familiarise yourself with Cintra's operations and how your role will support the CEO and Executive Management Team. This knowledge will help you answer questions confidently and demonstrate your genuine interest in the position.
✨Showcase Your Organisational Skills
Prepare examples that highlight your exceptional organisational and multitasking abilities. Think of specific situations where you successfully managed complex schedules or coordinated travel for senior leaders. Being able to articulate these experiences will show that you can handle the demands of the role effectively.
✨Demonstrate Discretion and Professionalism
Since you'll be handling sensitive information, it's crucial to convey your ability to maintain confidentiality. Be ready to discuss how you've managed confidential materials in previous roles and why discretion is important in supporting C-level executives.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask thoughtful questions about the company culture, team dynamics, and expectations for the role. This not only shows your enthusiasm but also helps you gauge if Cintra is the right fit for you. Plus, it gives you a chance to engage with the interviewers on a deeper level.
