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- Tasks: Be the superstar Personal Assistant managing the MD's diary and keeping the office running smoothly.
- Company: Join Picturehouse, a vibrant cinema hub that brings communities together through film and entertainment.
- Benefits: Enjoy flexible remote work options and a supportive environment for career growth.
- Why this job: Dive into a dynamic role where your passion for film meets exceptional organisational skills.
- Qualifications: Must be organised, proactive, and proficient in Microsoft Office and Google Workspace.
- Other info: Work on-site four days a week with one day of remote flexibility.
The predicted salary is between 30000 - 42000 £ per year.
Ready to be the key player who keeps the Managing Director’s day running like a blockbuster and the office humming behind the scenes? As Personal Assistant to the MD and Office Manager at Picturehouse, you will expertly manage diaries, travel, and correspondence while ensuring our office stays safe, smooth, and cinema ready. If you’re organised, passionate about film, and enjoy juggling multiple tasks with ease, you could be the perfect fit for our team!
What will you be doing?
- Personal Assistant duties: You will provide high-level personal assistant support to the Managing Director, managing their diary, meetings, travel, and correspondence efficiently. You will take a proactive and creative approach, anticipate needs and solve problems to ensure smooth operations. With a passion for film and excellent organisational skills, you will manage multiple tasks with precision and discretion. You will adapt to different working styles and maintain confidentiality at all times. You will act as a confident and professional first point of contact, liaising effectively with internal and external stakeholders.
- Office Manager duties: You will coordinate health and safety procedures and oversee the management of office facilities to ensure a safe and efficient working environment. You will liaise with suppliers, contractors, and building landlords to maintain smooth office operations. You will manage incoming and outgoing post promptly and accurately. You will handle expense claims and purchase order processing for Senior Leaders. You will work on-site four days a week, with the flexibility to work remotely one day per week.
About you
You are a highly organised and proactive individual with a passion for delivering exceptional support. You have strong interpersonal skills and adapt easily to different working styles, maintaining professionalism and discretion at all times. Your proficiency in Microsoft Office, Google Workspace, and related tools allows you to produce high-quality work efficiently. You hold a valid passport and driving license, with the flexibility to undertake domestic travel as required.
You will be a great fit if our values resonate with you: We Create, We Perform, We Inspire.
Personal Assistant to the MD and Office Manager employer: Cineworld Cinemas Ltd
Contact Detail:
Cineworld Cinemas Ltd Recruiting Team
careers@cineworld.co.uk
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant to the MD and Office Manager
✨Tip Number 1
Familiarise yourself with the film industry and Picturehouse's unique offerings. Understanding their ethos and how they engage with local communities will help you connect with the team during interviews.
✨Tip Number 2
Showcase your organisational skills by preparing a mock diary management plan for the MD. This will demonstrate your proactive approach and ability to anticipate needs, which is crucial for this role.
✨Tip Number 3
Network with current or former employees of Picturehouse on platforms like LinkedIn. Engaging with them can provide insights into the company culture and expectations, giving you an edge in your application.
✨Tip Number 4
Prepare examples of how you've successfully managed multiple tasks in previous roles. Being able to articulate these experiences will highlight your suitability for the fast-paced environment at Picturehouse.
We think you need these skills to ace Personal Assistant to the MD and Office Manager
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience that aligns with the Personal Assistant and Office Manager role. Emphasise your organisational skills, proficiency in Microsoft Office and Google Workspace, and any previous experience managing diaries or office operations.
Craft a Compelling Cover Letter: Write a cover letter that showcases your passion for film and your ability to juggle multiple tasks. Mention specific examples of how you've successfully managed similar responsibilities in the past, and express your enthusiasm for contributing to Picturehouse's mission.
Highlight Interpersonal Skills: In your application, emphasise your strong interpersonal skills and ability to adapt to different working styles. Provide examples of how you've effectively liaised with stakeholders in previous roles, showcasing your professionalism and discretion.
Showcase Problem-Solving Abilities: Demonstrate your proactive approach by including examples of how you've anticipated needs and solved problems in past positions. This will show Picturehouse that you can handle the dynamic nature of the role and contribute to smooth operations.
How to prepare for a job interview at Cineworld Cinemas Ltd
✨Show Your Organisational Skills
As a Personal Assistant, your ability to manage multiple tasks is crucial. Be prepared to discuss specific examples of how you've successfully organised schedules, managed travel arrangements, or handled correspondence in previous roles.
✨Demonstrate Your Passion for Film
Since the role is within a cinema environment, showcasing your enthusiasm for film can set you apart. Share your favourite films, directors, or experiences that highlight your love for the industry during the interview.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving abilities and adaptability. Think of scenarios where you had to anticipate needs or resolve issues quickly, and be ready to explain your thought process.
✨Highlight Your Interpersonal Skills
As the first point of contact for the Managing Director, strong communication skills are essential. Prepare to discuss how you've effectively liaised with various stakeholders and maintained professionalism in challenging situations.
