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- Tasks: Coordinate office maintenance and ensure a safe, clean environment for all staff and visitors.
- Company: Join Railpen, managing £34 billion in assets and supporting the UK's largest pension fund.
- Benefits: Enjoy hybrid working, 28 days leave, private medical insurance, and generous family leave.
- Why this job: Be part of a values-driven team making a positive impact on communities and members' futures.
- Qualifications: Experience in facilities management and strong communication skills are essential.
- Other info: Opportunities for personal growth and a commitment to diversity and inclusion.
The predicted salary is between 28800 - 43200 £ per year.
An exciting opportunity for an Estate Coordinator to join our Facilities team on a permanent basis. The role can be based out of our Darlington or London office (hybrid working). Railpen currently occupy two offices across the UK, this role is to support both of our locations and travel between them all is a must.
Railpen is responsible for the safekeeping and investment of around £34 billion in assets and the administration of several pension schemes, including the Railways Pension Scheme, one of the UK's largest and longest established pension funds. Our heritage of looking after the pension needs of the rail industry and its employees gives us our name and our unique outlook on how we serve our members. Railpen takes a holistic view, focusing on how we serve members today and how we can positively impact the communities and the world they will retire into.
As the Estate Coordinator you will ensure our office spaces are a suitable environment for all Railpen colleagues, visitors and contractors to a standard that complies with all regulations and aligns to our values. Within this role, you will be responsible for coordinating the planned preventative maintenance schedule for all locations and general facilities maintenance including coordinating with external vendors for specialised maintenance and repair services, liaising with contractors regarding repairs and overseeing work completed and conducting regular inspections to ensure our offices and locations are safe, clean and well maintained.
The successful candidate will have experience of working within a similar role and will be up to date with H&S regulations and requirements. You will be highly skilled in verbal and written communication and have excellent organisation skills with the ability to manage a number of conflicting priorities. We are looking for a person who is people-focused and who is able to engage with internal and external customers in a professional and efficient manner. The ability to multi-task is key along with having a positive attitude, a strong work ethic with a passion for going the extra mile.
Our values of integrity, community and alignment are the guiding principles that influence our behaviour. They help us make decisions and shape our relationships with others. They’re what we stand for. You will actively demonstrate our values, helping to create a safe environment, to place the needs of the community above oneself and, through a culture of 'fair challenge', align to the best interests of our members.
What we can offer you:
- A competitive salary (depending on experience)
- 28 days annual leave plus bank holidays
- Generous annual bonus plan
- Membership of the Railways Pension Scheme, a Defined Benefit arrangement under which you get a pension for life and a lump sum when you retire, based on your length of service and pay
- 4x Life Assurance cover
- Colleague referral scheme
- Health & Wellbeing
- Private Medical Insurance
- Employee assistance programme
- Health cash plan
- Eye care vouchers
- Flu vaccination
- Support for hybrid and flexible working along with very generous family leave including 12 months full pay maternity leave and 6 months full pay paternity leave
- Buy and sell holidays
- Give as you earn scheme
- Paid volunteering days
- Flexible half days leave
- Electric vehicle leasing
- Cycle to work scheme
If you would like to apply, please click on the apply button or visit our Careers Page by 4th July 2025. Railpen is committed to creating an inclusive and diverse environment, we value diversity and welcome people from all backgrounds and walks of life.
Estates Co-Ordinator employer: CIH International Housing Group
Contact Detail:
CIH International Housing Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Estates Co-Ordinator
✨Tip Number 1
Familiarise yourself with the specific health and safety regulations relevant to facilities management. Understanding these regulations will not only help you in the role but also demonstrate your commitment to maintaining a safe environment during your interview.
✨Tip Number 2
Network with current or former employees of Railpen on LinkedIn. Engaging with them can provide you with valuable insights into the company culture and expectations, which can be beneficial when discussing your fit for the role.
✨Tip Number 3
Prepare examples of how you've successfully managed multiple priorities in previous roles. Being able to articulate your organisational skills and ability to multitask will be crucial in showcasing your suitability for the Estates Co-Ordinator position.
✨Tip Number 4
Research Railpen's values of integrity, community, and alignment. Be ready to discuss how your personal values align with theirs, as demonstrating this connection can significantly strengthen your application.
We think you need these skills to ace Estates Co-Ordinator
Some tips for your application 🫡
Understand the Role: Read the job description thoroughly to understand the responsibilities and requirements of the Estates Co-Ordinator position. Tailor your application to highlight relevant experience in facilities management and health and safety regulations.
Highlight Relevant Experience: In your CV and cover letter, emphasise any previous roles that involved coordinating maintenance schedules, liaising with contractors, or managing office environments. Use specific examples to demonstrate your skills in organisation and communication.
Showcase Your Values: Railpen values integrity, community, and alignment. Make sure to reflect these values in your application by providing examples of how you have demonstrated these principles in your previous work or volunteer experiences.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail and professionalism, which are crucial for the Estates Co-Ordinator role.
How to prepare for a job interview at CIH International Housing Group
✨Know the Company Inside Out
Before your interview, take some time to research Railpen thoroughly. Understand their values, culture, and the specific role of an Estates Co-Ordinator. This will help you align your answers with their expectations and demonstrate your genuine interest in the company.
✨Showcase Your Communication Skills
As the role requires excellent verbal and written communication skills, prepare examples from your past experiences where you effectively communicated with colleagues, contractors, or clients. Highlight how these skills contributed to successful outcomes in your previous roles.
✨Demonstrate Your Organisational Abilities
The Estates Co-Ordinator position involves managing multiple priorities. Be ready to discuss how you have successfully juggled various tasks in the past. Use specific examples to illustrate your organisational skills and ability to meet deadlines.
✨Emphasise Your People-Focused Approach
Railpen values a people-focused attitude. Prepare to share instances where you went the extra mile for colleagues or clients. This will show that you not only understand the importance of community but also embody the values that Railpen stands for.
