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- Tasks: Join our team to prepare legal documents and provide top-notch customer service.
- Company: CIBT is a global leader in immigration and visa services, trusted by Fortune 500 companies.
- Benefits: Enjoy a fixed-term contract with opportunities for professional growth and development.
- Why this job: Be part of a dynamic team that values efficiency and customer satisfaction in a fast-paced environment.
- Qualifications: High school diploma required; experience in legal or administrative roles is a plus.
- Other info: This role is based in Ashford, Middlesex, and offers a chance to work with international clients.
The predicted salary is between 28800 - 43200 £ per year.
Position Overview:
We are currently seeking a full-time Admin Assistant to join our busy Corporate, Legal & Regulatory Documentation team in Ashford, Middlesex. This team handles various legal and regulatory documents, collaborating closely with customers to meet deadlines. The position is offered as a one-year fixed-term contract.
Duties and Responsibilities:
- Prepare documentation for authentication by Notaries, the Foreign, Commonwealth & Development Office, and Embassies within the UK and internationally.
- Register all document requests in our internal database, update the database with queries, and complete files promptly once a job is finished.
- Send client invoices via email from the database, where procedures permit.
- Communicate with customers via telephone and email, maintaining high customer service standards.
- Arrange document translations through a third-party agent.
- Ensure all documents go through the necessary processing steps and clients are billed correctly.
- Provide administrative support across the organization.
Education and Qualifications:
- High school diploma or equivalent; a related degree is preferred.
- Experience in immigration services, legal assistance, or similar administrative roles is advantageous.
- Strong attention to detail and organizational skills.
- Ability to handle sensitive information confidentially and professionally.
- Excellent communication skills.
- Proficiency in computer literacy.
- Exceptional time management skills.
- Ability to prioritize tasks and work efficiently under tight deadlines.
About Us:
CIBT is a leading global provider of immigration and visa services for corporations and individuals, with over 1,500 professionals across 60 offices in 25 countries. With over 30 years of experience, CIBT serves 75% of Fortune 500 companies. Our primary brands include Newland Chase, focusing on global immigration strategies, and CIBT-visas, a market leader in travel visa services. We pride ourselves on fast, secure, and reliable visa processing worldwide.
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Administrative Assistant employer: CIBT
Contact Detail:
CIBT Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative Assistant
✨Tip Number 1
Familiarise yourself with the legal and regulatory documentation processes. Understanding the basics of how documents are prepared for authentication will give you an edge in interviews and show your genuine interest in the role.
✨Tip Number 2
Brush up on your customer service skills. Since the role involves communicating with clients via phone and email, demonstrating your ability to maintain high standards of service can set you apart from other candidates.
✨Tip Number 3
Highlight your organisational skills during networking opportunities. Connect with professionals in the immigration or legal fields to learn more about the industry and share your experiences managing multiple tasks efficiently.
✨Tip Number 4
Prepare for potential interview questions related to time management and prioritisation. Be ready to discuss specific examples of how you've successfully handled tight deadlines in previous roles, as this is crucial for the position.
We think you need these skills to ace Administrative Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administrative roles, particularly in legal or regulatory environments. Emphasise skills like attention to detail, communication, and time management that are crucial for the Administrative Assistant position.
Craft a Compelling Cover Letter: Write a cover letter that specifically addresses the duties and responsibilities mentioned in the job description. Explain how your background aligns with the requirements, particularly your experience with document handling and customer service.
Showcase Relevant Skills: In your application, clearly demonstrate your proficiency in computer literacy and your ability to manage sensitive information. Provide examples of how you've successfully prioritised tasks and met deadlines in previous roles.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is essential for the role.
How to prepare for a job interview at CIBT
✨Know the Company
Before your interview, take some time to research CIBT and its services. Understanding their role in immigration and visa services will help you tailor your answers and show genuine interest in the position.
✨Highlight Relevant Experience
Make sure to discuss any previous experience you have in administrative roles, especially those related to legal or regulatory documentation. Be prepared to give specific examples of how you've handled similar tasks in the past.
✨Demonstrate Attention to Detail
Since the role requires strong attention to detail, be ready to provide examples of how you've ensured accuracy in your work. You might mention specific instances where your meticulousness made a difference in a project.
✨Prepare Questions
At the end of the interview, you'll likely have the chance to ask questions. Prepare thoughtful questions about the team dynamics, company culture, or specific challenges the team faces. This shows your enthusiasm and helps you assess if it's the right fit for you.
