Editorial Project Manager in London

CIBSE’s Knowledge Department produces the technical guidance that practitioners, academics, and regulators rely on. We are looking for an excellent editorial project manager to join our team – someone who combines precision with diplomacy, and who can coordinate a complex, multi-author publication from proposal approval to final delivery.

You will take ownership of the end-to-end editorial lifecycle of CIBSE’s technical publications – guiding large, volunteer-led authoring groups through structured development programs, adhering to strict delivery deadlines along the way. Your authors will be senior engineers, consultants, and academics: Brilliant people with strong convictions; your job is to earn their trust, keep them on track, and, where appropriate, push back on scope creep and unnecessary delays with confidence and tact.

This is not a role for someone who needs close direction. You will be trusted to shape your own ways of working, contribute to editorial strategy, and grow the role around your strengths. For the right person, there is a clear and supported path to greater responsibility within the organisation.

What you will do

• Coordinate multi-author working groups across concurrent projects.
• Own and manage production schedules, flagging risks early and resolving them proactively.
• Edit technical content for clarity, accessibility, and consistency of voice.
• Liaise confidently and authoritatively with senior volunteers, managing scope and quality at all stages.
• Help shape editorial strategy and continuously improve our publishing processes.
• Support the Head of Knowledge on strategic publishing decisions.
• Financial reporting on sales pipeline and commercial opportunities.
• Representing CIBSE at key industry functions and events.

The above is not an exhaustive list of duties and you will be expected to perform other related tasks to meet the overall business objectives of the Institution.

What you will need to be successful

• Exceptional written English, a strong editorial instinct, and a keen eye for proofreading.
• A talent for translating complex technical content for broader audiences.
• Outstanding organisational skills and comfort with deadline-driven work.
• Excellent communication skills, and the resourcefulness to solve problems creatively and in a timely manner.
• The sensibility and confidence to manage up and push back constructively.
• Collaborative by nature and resilient under pressure.

Desirable Skills and Experience

• Degree-educated or relevant equivalent professional experience.
• Experience in a technical or engineering publishing context.
• Exposure to standards, guidance documents, or academic publishing.
• Experience managing external contributors or volunteer groups.
• Familiarity with structured authoring – XML, ideally DITA.
• Financial literacy.

Why This Role

• Real autonomy. You will be trusted to shape your own approach to the work, within reason, and not simply handed a rigid playbook. Your ideas about process and strategy will be heard and acted on.
• Career trajectory. We are invested in your development. This role has genuine scope to grow, with a clear path to increased seniority for someone who demonstrates ambition and ability.
• Intellectual substance. You will spend your days working with some of the best minds in the engineering sector, on guidance that directly shapes professional practice across the industry.
• Sector standing. Our publications are trusted reference points for practitioners, academics, and regulators. The work you produce will carry real weight and have real reach.

What CIBSE offers you

• A supportive and friendly working environment.
• Starting at 25 days Annual Leave increasing to 27 days with length of service, plus Bank Holidays.
• Contributory Pension Scheme.
• Family Friendly Leave.
• Three paid volunteering days per year.
• Annual Travel Season Ticket Loan.
• Cycle to Work Scheme.
• Life Assurance.
• Private Medical Insurance.
• Cash Plan – cash back for routine healthcare treatments.
• Health and Wellbeing benefits, including Mental Health support, and access to a 24/7 GP service.
• Shopping portal, rewards programme, and gym discounts.
• Referral Scheme.
• Hybrid Working where people are ‘in the office more days than they are not’.
• The chance to be part of an evolving, changing and exciting organisation that genuinely does change the world.

Application Process

To apply for this role, please include your CV and cover letter outlining how you feel you would be a great fit for the role.

Closing Date

The deadline for all applications is 17:00, Monday 22 June 2026. The pay for this role is: up to £50,000 per year depending on experience (Farringdon). We reserve the right to close this advert early if we receive sufficient applications. If you think you are a great fit for this role, please submit your application at the earliest opportunity.

The Institution is an equal opportunities employer. The post-holder will be expected to adhere to and support the Institution’s commitment to diversity, equality and inclusion.