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- Tasks: Support governance activities and facilitate Board meetings while ensuring compliance and best practices.
- Company: Join Ciarb, a leading professional membership body committed to excellence.
- Benefits: Enjoy a competitive salary, hybrid work, generous leave, and wellness days.
- Other info: Great career growth opportunities and a supportive team culture.
- Why this job: Make a real impact in governance while developing your skills in a dynamic environment.
- Qualifications: 5+ years in governance or administration, strong communication, and organisational skills required.
The predicted salary is between 40000 - 45000 £ per year.
Overview
Reporting to: Head of Governance
Location: 12 Bloomsbury Square, Holborn, London (Hybrid - 2 days per week in the office)
Company Overview: Ciarb is a professional membership body. We support our members through advocacy, professional standards, training, and guidance. We are committed to maintaining the highest standards of governance, compliance, and integrity in all that we do.
Position Overview: This is a dynamic role providing strategic and operational support to both the Head of Governance and the Head of Branch Relations. You will play a pivotal role in planning, facilitating, and attending meetings of the Board of Trustees and its subcommittees, ensuring effective governance processes are followed. You will also provide guidance and support to branches, helping them to meet their governance obligations, implement best practice, and strengthen their committees. The role involves supporting the recruitment and induction of committee members, managing key governance projects, and overseeing aspects of initiatives such as Trustee and Presidential Elections.
To succeed in this role, you will thrive in a fast-paced, complex environment and be confident in managing competing priorities. You will bring a flexible and professional approach, strong organisational skills, and excellent verbal and written communication. Your ability to influence, advise, and act as a trusted point of contact across the Institute will be essential to ensuring that governance at both national and branch level is robust, effective, and aligned with the Institute's strategic objectives.
Responsibilities:
- Support a broad range of governance activities, including the development, implementation, and continuous improvement of governance policies, procedures, and frameworks across the Institute.
- Support the Head of Governance in servicing the Board of Trustees and its subcommittees, ensuring effective governance practices, smooth conduct of meetings, and adherence to governance standards.
- Convene, attend, and facilitate Board and Committee meetings, including preparing agendas, taking accurate and concise minutes, tracking actions, and ensuring timely follow-up.
- Lead and manage the induction and ongoing support for Board, Committee, and Branch members, providing guidance on governance responsibilities and processes.
- Oversee administration for Trustee and Presidential elections, ensuring compliance with Institute regulations and timelines.
- Prepare, maintain, and manage the annual governance calendar, coordinating meeting invitations, room bookings, and travel arrangements for office holders and staff attending meetings in person.
- Maintain and update confidential records and information, ensuring compliance with data protection and confidentiality requirements.
- Ensure accurate recording and updating of membership information in the CRM for Board, Committee, and Branch Committees, and oversee the maintenance of governance-related content on the Institute's website.
- Support the Head of Branch Relations in respect of Branch governance, ensuring compliance with governance requirements which includes branch elections and AGMs.
- Support the Head of Governance and Head of Branch Relations with ad hoc projects, research, and initiatives relating to governance improvement, compliance, and strategic planning.
- Contribute to the continuous enhancement of governance processes, bringing forward recommendations for best practice and improved efficiency.
Experience:
Essential:- Significant experience (typically 5+ years) in a governance, committee administration, or senior administrative role, preferably within a charity, professional body, or membership organisation.
- Strong proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), SharePoint, Teams, and CRM systems.
- Excellent attention to detail, with strong written and verbal communication skills.
- Proven ability to work with and influence colleagues at all levels, including Board members and senior executives.
- Strong organisational, planning, and project management skills, with experience managing multiple priorities and deadlines.
- Confident, proactive, and professional approach, with strong interpersonal and teamwork skills.
- High degree of discretion, confidentiality, and integrity in handling sensitive information.
- Understanding of charity governance, professional membership governance, and relevant legislation.
- Experience in developing governance frameworks, policy implementation, and best practice guidance.
What’s in it for you?
- Contract: 12 Month Fixed Term Contract
- Working Style: Hybrid - 2 days per week in the office
- Salary: £40,000 - 45,000 (depending on experience)
- Annual leave: 25 days per annum plus UK bank holidays
- Sick pay: Enhanced company scheme subject to terms and conditions
- My Free Time: We offer up to 12 additional wellbeing days a year
- Pension: Generous Pension Scheme (from day 1 of joining)
- Other Benefits: Employee Assistance Programme (EAP), Private Healthcare: Vitality Health, Cycle-to-work scheme, Season Ticket Loan, Perkbox subscription (money-saving platform)
Application Notes: A covering letter of ideally one A4 page but no more than one along with your CV is required to complete your application.
Senior Governance Officer (12 month contract) in London employer: Ciarb
Contact Detail:
Ciarb Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Senior Governance Officer (12 month contract) in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the governance field and let them know you're on the lookout for opportunities. You never know who might have the inside scoop on a role that’s perfect for you.
✨Tip Number 2
Prepare for interviews by researching the company and its governance practices. Be ready to discuss how your experience aligns with their needs, especially in managing committees and ensuring compliance.
✨Tip Number 3
Showcase your organisational skills! Bring examples of how you've successfully managed multiple priorities or led governance projects in the past. This will demonstrate your ability to thrive in a fast-paced environment.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to engage directly with us.
We think you need these skills to ace Senior Governance Officer (12 month contract) in London
Some tips for your application 🫡
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Keep it to one A4 page and make sure it highlights your relevant experience and why you're the perfect fit for the Senior Governance Officer role. We want to see your personality come through, so don’t be afraid to let us know what excites you about this opportunity!
Tailor Your CV: Make sure your CV is tailored to the job description. Highlight your governance experience, project management skills, and any relevant achievements. We’re looking for someone who can manage competing priorities, so showcase how you've done that in past roles!
Be Clear and Concise: When writing your application, clarity is key! Use straightforward language and avoid jargon. We appreciate well-structured applications that are easy to read, so keep your sentences short and to the point.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets to us without any hiccups. Plus, you’ll find all the details you need about the role and our organisation there!
How to prepare for a job interview at Ciarb
✨Know Your Governance Stuff
Make sure you brush up on governance principles and practices, especially those relevant to charities and professional bodies. Familiarise yourself with the specific governance frameworks and policies that Ciarb follows, as this will show your genuine interest in the role.
✨Prepare for Scenario Questions
Expect questions that ask how you would handle specific governance challenges or manage competing priorities. Think of examples from your past experience where you've successfully navigated similar situations, and be ready to discuss them in detail.
✨Showcase Your Communication Skills
Since the role requires excellent verbal and written communication, practice articulating your thoughts clearly. You might be asked to explain complex governance concepts, so being able to simplify these for different audiences will be key.
✨Ask Insightful Questions
Prepare thoughtful questions about the governance processes at Ciarb, the challenges they face, and how you can contribute to their strategic objectives. This not only shows your enthusiasm but also helps you gauge if the role is the right fit for you.