Event Project Assistant

We are looking for our next Events Assistant, either someone established in this role or looking to take their career to new heights. This is an opportunity to be part of an employee-owned business (EOT) that is a fulfilling place to work, where each employee is a beneficiary of the trust and can share directly in the success of the business.

The company is a group of six smart agencies providing clients with marketing strategy, creative and digital solutions, live, virtual and hybrid events, data analytics and PR across many market sectors. We're well-established and have developed a reputation for delivering and exceeding expectations to some of the world’s best-known brands, including Apple, HP, Microsoft, Fujitsu, and many more.

You’ll have the opportunity to learn and develop a career with exposure to a full mix of events, from incentive travel in the UK and internationally to exhibitions, corporate hospitality, SPIFF days and conferences. All of this is for a fabulous range of blue-chip clients, particularly in IT, FMCG, and telco. You’ll provide support by collating information to prepare proposals and quotations and providing full service for event organisation and implementation. This includes event planning and administration, problem-solving, negotiating, budgeting, communication and in-person delivery of large-scale events. In this role, you’ll work creatively with some of the world’s biggest brands and will have the opportunity to travel to some amazing places all over the world.

Responsibilities include:

• Assist Project Managers with proposal and industry research
• Negotiate the best possible terms, discounts, and commissions for the Company in respect of bookings and purchases
• Act as point of contact for a client once an event/project has been confirmed
• Attend any relevant and necessary meetings with clients along with Project Managers or Account Director
• Make all appropriate bookings and arrangements in relation to confirmed events/projects
• Prepare accurate jobs and quotes in Synergist (finance system) and reconcile them after a completed event
• Confirm details of events and itineraries to team and clients, including assisting with the creation and production of event collateral – event guides, delegate books, welcome/information packs, delegate badges.
• In conjunction with others, check that supplier invoices align with confirmed costs and that clients are invoiced on time.
• Attend and host events and represent the Company in a professional manner.

The package includes:

• Competitive starting salary
• A monetary bonus system, paid quarterly (up to 10% on top of your annual salary)
• Exciting global travel to amazing places
• Flex our creative muscles in the ideation of unique events
• Commitment to training and development – you'll receive an allocated training budget, which can be spent on courses, exhibitions, talks, etc.
• Bespoke progression based on your interests and skills
• Summer and Christmas events each year
• Company get together every last Friday of the month
• A large team event every quarter
• Access to PirkX benefits
• Great company approach to and focus on sustainability
• Pension

The company is committed to sustainable development as a guiding principle within our work and office environment. Concern for the environment is an integral and fundamental part of this commitment. We aim to reduce the impact on the environment from our operations and implement best practices across the business. We are committed to reduce, reuse, and recycle. The company’s mission is ‘Making it better’, which we do through care, cause and community, and sustainability to combat climate change. We aim to have all programs carbon-positive before 2030.

The company also maintains a mentoring programme aimed at growing our talent and helping people to thrive within a positive environment through coaching, listening and feedback.

To be successful, you will…

• have experience in organising events or a basic understanding of events and what makes them successful
• be committed to your work and happy with some late nights and focus when events require it
• be a self-starter with a high level of energy and enthusiasm
• have meticulous attention to detail
• enjoy multitasking and work well under pressure
• be personable and able to develop client relationships

If you’re looking for an exciting role with a progressive, growing agency and want to work with a portfolio of great clients, apply now!