At a Glance
- Tasks: Provide top-notch administrative support to executive managers and teams.
- Company: Join Chubb, the world's largest property & casualty insurer with a global presence.
- Benefits: Enjoy excellent employee benefits and opportunities for career growth.
- Other info: Work in a supportive environment with diverse teams across 54 countries.
- Why this job: Be part of a dynamic team and make a real impact in the insurance industry.
- Qualifications: Experience as a Personal/Senior Assistant with strong communication skills.
The predicted salary is between 36000 - 60000 £ per year.
Join to apply for the Senior Assistant role at Chubb. Are you interested in working for the world’s largest property & casualty insurer with excellent employee benefits and offices in 54 countries?
As Senior Assistant you will provide comprehensive administrative support to two or more executive level managers and wider teams. You will anticipate and consider requirements, keep managers up to date, and respond flexibly to changing needs. Strong administrative and organisational skills, excellent relationship building and the ability to plan and prioritise are essential.
Key Responsibilities- Diary management – occasionally across differing time zones.
- Ensure managers can prioritise key business issues.
- Set up meetings, conference calls and video calls with internal & external partners.
- Review diaries, book meeting rooms, manage catering requests.
- Prepare and distribute meeting documentation, take notes and minutes.
- Proactively manage inbox.
- Plan itineraries for business trips, coordinate travel requirements, visa arrangements.
- Book hotels, taxis, restaurants, maintain AMEX profiles.
- Order business cards, maintain departmental charts.
- Update team calendar and coordinate holidays and travel.
- Process and reconcile expense reports, manage invoicing and purchase orders.
- Draft and collate presentations for business meetings.
- Order stationery, manage incoming post.
- Organise team events and conferences.
- Receive and greet external visitors, manage visitor needs and corporate event support.
- Provide support during absences or high workload periods.
- Experience in a similar Personal/ Senior Assistant role.
- Excellent teamwork and relationship building skills.
- Ability to operate and influence at a senior level with clear communication and persuasion.
- Strong written and verbal communication skills.
- IT proficiency in MS Office suite.
Chubb is a world leader in insurance. With operations in 54 countries, Chubb provides commercial and personal property & casualty insurance, personal accident & supplemental health insurance, reinsurance and life insurance to a diverse group of clients.
Senior Assistant employer: Chubb
Chubb is an exceptional employer, offering a dynamic work environment where employees are valued and supported in their professional growth. With comprehensive benefits and a strong emphasis on teamwork and collaboration, the Senior Assistant role provides a unique opportunity to work alongside executive leaders in a globally recognised insurance firm, fostering both personal and career development in a diverse and inclusive culture.
StudySmarter Expert Advice🤫
We think this is how you could land Senior Assistant
✨Tip Number 1
Network like a pro! Reach out to current or former employees at Chubb on LinkedIn. A friendly chat can give you insider info and maybe even a referral, which can really boost your chances.
✨Tip Number 2
Prepare for the interview by practising common questions for Senior Assistant roles. Think about how your skills match the job description and be ready to share specific examples of your organisational prowess.
✨Tip Number 3
Show off your tech skills! Familiarise yourself with tools that Chubb might use, especially in MS Office. Being able to demonstrate your proficiency can set you apart from other candidates.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can leave a lasting impression and shows your enthusiasm for the role. Plus, it keeps you on their radar!
We think you need these skills to ace Senior Assistant
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Senior Assistant role. Highlight your administrative and organisational skills, and any experience you have with diary management or supporting senior executives. We want to see how you can bring value to our team!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role at Chubb. Share specific examples of how you've successfully managed multiple tasks and built relationships in previous roles. We love a good story!
Show Off Your IT Skills:Since proficiency in the MS Office suite is essential, make sure to mention any relevant software skills in your application. If you've used tools like Excel for managing data or PowerPoint for presentations, let us know! We appreciate tech-savvy candidates.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way to ensure your application gets into the right hands. Plus, it shows us that you’re proactive and keen to join our team at Chubb!
How to prepare for a job interview at Chubb
✨Know Your Diary Management
Since the role involves diary management across different time zones, brush up on how to effectively manage schedules. Be prepared to discuss your experience with calendar tools and how you prioritise meetings to ensure key business issues are addressed.
✨Showcase Your Organisational Skills
Highlight your organisational prowess by sharing specific examples of how you've managed multiple tasks or projects simultaneously. Discuss any tools or methods you use to stay organised, as this will resonate well with the interviewers.
✨Build Rapport with Examples
Relationship building is crucial for this role. Prepare anecdotes that demonstrate your ability to connect with colleagues and clients alike. Think about times when you successfully navigated challenging situations or built strong working relationships.
✨Be IT Savvy
As proficiency in MS Office is essential, make sure you're comfortable discussing your skills with various applications. Consider preparing a brief overview of how you've used these tools in past roles to enhance productivity and communication.
