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- Tasks: Provide top-notch administrative support to senior managers and teams in a dynamic environment.
- Company: Join the world's largest property & casualty insurer with a global presence.
- Benefits: Enjoy excellent employee benefits and opportunities for career growth.
- Why this job: Be part of a team that values organisation, flexibility, and strong relationships.
- Qualifications: Experience as a Personal/Senior Assistant with strong communication and IT skills.
- Other info: Work in a vibrant atmosphere with opportunities to influence at a senior level.
The predicted salary is between 36000 - 60000 £ per year.
Are you interested in working for the world’s largest property & casualty insurer with excellent employee benefits and offices in 54 countries? Do you have experience supporting at a senior level? Are you dedicated, willing & highly organised? If so, we would love to hear from you.
As Senior Assistant, you will provide comprehensive administrative support to 2 or more executive level managers and wider teams. Within the role, you will be anticipating and considering requirements, whilst ensuring managers are kept up to date and are made aware of any issues. You would react appropriately to each situation and demonstrate flexibility and adaptability through your work and approach.
In this role, you are required to have very strong administrative and organisational skills, along with the ability to build and maintain great working relationships with colleagues at all levels across the business. You will be able to plan and prioritise in both the short and longer-term to ensure the internal and external commitments of your managers are met.
Key Responsibilities:- Diary management – occasionally across differing time zones
- High level of juggling involved to ensure managers' ability to prioritise key business issues.
- Regularly set up meetings, conference calls and/or video calls with a mix of both internal & external partners.
- Review diary on a regular basis to establish whether meeting rooms are required.
- Monitor and book meeting rooms using the on-line system and anticipate/respond to requests for catering.
- Ensure managers are prepared and have required documentation for meetings and occasionally take, type, and distribute minutes for key meetings.
- Proactively manage in-box.
- Prepare itinerary for business trips and co-ordinate key travel requirements, including VISAs.
- Responsible for anticipating and booking hotel, taxi and/or restaurants; responsible for creating and maintaining AMEX profiles for managers.
- Organise business cards for the team and maintain department organisational charts.
- Ensure that team calendar is kept up to date and all team holidays and business travel are added.
- Collate, check, reconcile and forward expenses for senior managers; check and monitor expenses for direct reports.
- Maintain record of expenses for area to assist with budget and planning and carry out invoice/purchase order management.
- Draft and collate presentations in preparation for key business meetings.
- Order and maintain stationery for managers and manage all incoming post for the managers.
- Organise team events and conferences.
- Responsible for meeting and greeting all external visitors.
- Proactively manage visitor needs whilst on Chubb premises and provide support at corporate events.
- Provide support as and when required during periods of absence or when peer workload pressures dictate.
Experience in a similar Personal/Senior Assistant role is essential. Great teammate & relationship building skills: developing networks internally and externally. Experience in operating and influencing at a senior level as well as being able to communicate and persuade clearly across all levels. Good written and verbal communication skills. IT proficient in MS Office suite.
Senior Assistant in London employer: Chubb
Contact Detail:
Chubb Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Senior Assistant in London
✨Tip Number 1
Network like a pro! Reach out to current employees on LinkedIn or through mutual connections. Ask them about their experiences and any tips they might have for landing the Senior Assistant role.
✨Tip Number 2
Prepare for the interview by practising common questions related to administrative support and relationship building. We recommend using the STAR method to structure your answers, showcasing your skills and adaptability.
✨Tip Number 3
Show off your organisational skills during the interview! Bring a portfolio with examples of your previous work, like presentations or meeting minutes, to demonstrate how you can manage multiple tasks effectively.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email reiterating your interest in the role can make a great impression. And remember, apply through our website for the best chance!
We think you need these skills to ace Senior Assistant in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Senior Assistant role. Highlight your experience in supporting senior managers and showcase your organisational skills. We want to see how you can bring value to our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Share specific examples of how you've successfully managed diaries, organised meetings, and built relationships in previous positions.
Showcase Your Skills: Don’t forget to highlight your IT proficiency, especially with MS Office. Mention any tools or systems you’ve used for diary management and expense tracking. We love seeing candidates who are tech-savvy and ready to hit the ground running!
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and keep track of all the amazing candidates like you!
How to prepare for a job interview at Chubb
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Senior Assistant. Familiarise yourself with diary management, travel coordination, and expense handling. This will help you speak confidently about how your skills align with what they need.
✨Showcase Your Organisational Skills
Be ready to share specific examples of how you've successfully managed multiple tasks or projects in the past. Highlight your ability to prioritise and adapt to changing situations, as this is crucial for the role.
✨Build Rapport with Interviewers
Since relationship building is key in this position, practice engaging with your interviewers. Use their names, maintain eye contact, and show genuine interest in their roles. This will demonstrate your interpersonal skills right from the start.
✨Prepare for Scenario Questions
Expect questions that ask how you would handle specific situations, like managing conflicting priorities or dealing with last-minute changes. Think through potential scenarios beforehand and prepare structured responses to showcase your problem-solving abilities.
