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- Tasks: Be the go-to person for clients and team, ensuring a vibrant office vibe.
- Company: Join a top-notch architecture firm known for stylish urban designs in London.
- Benefits: Enjoy a fun, collaborative environment with exciting events throughout the year.
- Why this job: Perfect for those who love creativity and want to be part of an award-winning team.
- Qualifications: Must be organized, proactive, and have great communication skills.
- Other info: Opportunity to support various tasks and grow within a dynamic studio.
The predicted salary is between 30000 - 42000 £ per year.
Our client is a hugely creative and leading Architects who create and design urban and hugely stylish spaces around London. Their stunning offices are based in Central London in a collaborative and creative studio. Their team currently comprises 46 talented, diverse architects and have received numerous awards including being voted as one of the 40 Under 40 Practices.
This role is all encompassing and will see you being a swivel point to the team and clients and ensuring a fabulous office culture and environment, working closely with the Studio Manager. They are a hugely social bunch too with lots of fun events throughout the year.
Role description:
- Front of house duties, welcome clients, customers, and guests.
- Service meeting rooms, organise refreshments (teas, coffees).
- Sort company correspondence, including phone calls, emails, letters, and packages.
- Maintain inventory of office supplies, including stationery and supplies to ensure smooth office operations.
- Administrative duties including organising meetings, diaries and travel.
- Organise and support CPD sessions for the office.
- Ensure the office is presented to a high standard at all times.
- Accounts support, analysing statements, filing, and document management
- Support studio manager on any overflowing tasks including but not limited to socials and event support.
Required Skills:
- Excellent problem-solving skills, the ability to research.
- Extremely organised and tidy.
- An aptitude for helping other people.
- Presentation skills and customer services knowledge.
- Outstanding verbal and written communication skills.
- Proficiency in Microsoft Word and Excel.
- Ability to multitask and juggle multiple high-priority tasks at once.
- Self-motivated and independent, take initiative, and be two steps ahead.
Office Assistant employer: Christopher Keats Media Limited
Contact Detail:
Christopher Keats Media Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Assistant
✨Tip Number 1
Familiarize yourself with the architecture industry and the specific projects of the firm. Understanding their design philosophy and recent works can help you engage in meaningful conversations during interviews.
✨Tip Number 2
Showcase your organizational skills by preparing a mock schedule or plan for managing office tasks. This will demonstrate your ability to multitask and prioritize effectively, which is crucial for the Office Assistant role.
✨Tip Number 3
Network with current or former employees of the firm on platforms like LinkedIn. They can provide insights into the company culture and expectations, which can be invaluable during your application process.
✨Tip Number 4
Prepare to discuss your problem-solving skills with specific examples. Think of situations where you've successfully handled multiple tasks or resolved conflicts, as these experiences will resonate well with the team.
We think you need these skills to ace Office Assistant
Some tips for your application 🫡
Understand the Role: Take the time to thoroughly read the job description. Understand the key responsibilities and required skills for the Office Assistant position, as this will help you tailor your application.
Highlight Relevant Experience: In your CV and cover letter, emphasize any previous experience in administrative roles or customer service. Mention specific tasks that align with the job description, such as managing correspondence or organizing meetings.
Showcase Your Skills: Make sure to highlight your problem-solving abilities, organizational skills, and proficiency in Microsoft Word and Excel. Provide examples of how you've successfully managed multiple tasks or supported a team in the past.
Craft a Personal Cover Letter: Write a personalized cover letter that reflects your enthusiasm for the role and the company. Mention why you are drawn to their creative environment and how you can contribute to maintaining a fabulous office culture.
How to prepare for a job interview at Christopher Keats Media Limited
✨Show Your Organizational Skills
Since the role requires excellent organizational abilities, be prepared to discuss specific examples of how you've successfully managed multiple tasks or projects in the past. Highlight your methods for staying organized and ensuring smooth operations.
✨Demonstrate Your Communication Skills
This position involves a lot of interaction with clients and team members. Practice articulating your thoughts clearly and confidently. Be ready to showcase your verbal and written communication skills through examples from previous experiences.
✨Emphasize Your Problem-Solving Abilities
The ability to solve problems is crucial for this role. Think of instances where you faced challenges and how you approached them. Share your thought process and the outcomes to demonstrate your capability in handling unexpected situations.
✨Be Personable and Engaging
Given the social nature of the team, it's important to show your personality during the interview. Be friendly and approachable, and express your enthusiasm for contributing to a positive office culture. Share any relevant experiences that highlight your ability to connect with others.
