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For Companies At a Glance
- Tasks: Support the Chairman’s Office and 20th & 21st Century Art team with client management and administrative tasks.
- Company: Christie’s, the world’s largest Art Business, rich in history and innovation.
- Benefits: Join a passionate team, gain industry insights, and develop your career in the art world.
- Why this job: Be part of a dynamic environment where your contributions directly impact the art market.
- Qualifications: Fluent in Italian and English, strong communication, and excellent organisational skills.
- Other info: Exciting opportunities for growth and collaboration with industry leaders.
The predicted salary is between 30000 - 42000 £ per year.
The Company
Christie’s, the world’s largest Art Business, is an incredibly exciting & enriching place to start or continue your career. Whether you work within one of our Specialist Art Departments, or in one of our more Operational teams, we are all working together with one common goal in mind: to continue the success of this 250 year old company, steeped in history, bringing fresh ideas whilst not forgetting our shared values; Integrity, Excellence, Innovation, Responsibility & Relationships. Colleagues across all departments are truly passionate about what they do and it is inspiring to work with industry leaders across our business.
Why This Role Matters
Based in Christie’s Milan, working as part of the Chairman’s Office and 20th & 21st Century Art team Italy, the primary focus of the role is to provide exceptional client management and administrative support to the Chairman’s Office and Department. This requires a highly efficient operator to ensure the myriad of tasks are managed effectively. The role is client facing and requires interest in the art market and languages.
How You\\\’ll Make an Impact
Primary focus – Supporting office of Chairman 20/21 Italy.
- Organizing and handling all travel bookings
- Support Chairman with prioritizing client responses via email / telephone, reply to documentation
- Scheduling client facing meetings & preparing meeting rooms and materials
- Gathering materials and information for interviews, meetings, talks, events, travel & engagement
- Drafting PowerPoint presentations for lectures, events, and promotional activities
- Assisting in the preparation of valuation documents and proofreading proposals
- Assisting in client project work such as liaising with production teams on collection books
Secondary focus – Supporting 20/21 Team Italy
- Supporting volume of artworks photographed locally by organizing and overseeing the photo order of lots consigned in Italy for export Private Sales and export Auctions
- Supporting to coordinate the photographer’s workflow and coordinate with the Reprints team to address any issues that may arise for the private sale and export lots for photography
- Supporting archive-based expertise by collecting, submitting, and managing documentation required by the Italy-based Archive for expertise purposes for any private sale and export auction lots
- Supporting research requests for 20/21
- Exhibition support for the Italian exhibition tours in Turin, Rome & Milan, and private sale exhibitions
- Overall assistance & support to the Specialist team: drafting PowerPoint presentations for meetings, talks, lectures, team or client bookings
What you’ll bring to the team
- Fluent in Italian, English, (French, or other strong language skills preferable)
- Proven ability to provide best in class approach to client service
- Ability to work under pressure
- Strong administrative experience
- Excellent communication skills (verbal and written)
- Strong organisational skills
- Ability to manage workload and prioritise
- Fully conversant with Word and Excel packages
- Excellent telephone manner and very strong client service skills
- Ability to work with discretion when dealing with highly confidential information
Closing Date: Sunday 19th October
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Assistant Department Coordinator - 20th & 21st Century Art employer: Christie's
Contact Detail:
Christie's Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Assistant Department Coordinator - 20th & 21st Century Art
✨Tip Number 1
Network like a pro! Reach out to people in the art industry, especially those connected to Christie's. Attend events, exhibitions, or even online webinars to make connections and show your passion for the art world.
✨Tip Number 2
Prepare for interviews by researching Christie's and its values. Understand their approach to client service and be ready to discuss how you can contribute to their mission of excellence and innovation.
✨Tip Number 3
Showcase your organisational skills! During interviews, share examples of how you've managed multiple tasks effectively. Highlight your ability to prioritise and handle pressure, which is key for the Assistant Department Coordinator role.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you're serious about joining the team at Christie's and are keen to be part of their rich history.
We think you need these skills to ace Assistant Department Coordinator - 20th & 21st Century Art
Some tips for your application 🫡
Show Your Passion for Art: When writing your application, let your love for art shine through! Mention any relevant experiences or interests that connect you to the 20th and 21st-century art scene. We want to see your enthusiasm for the industry!
Tailor Your CV and Cover Letter: Make sure to customise your CV and cover letter for this role. Highlight your administrative skills and client service experience, as these are key for supporting the Chairman’s Office. We appreciate when applicants take the time to align their skills with our needs.
Be Clear and Concise: Keep your application straightforward and to the point. Use clear language and avoid jargon. We value effective communication, so make sure your written application reflects that by being easy to read and understand.
Apply Through Our Website: Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it shows you’re serious about joining our team at Christie’s!
How to prepare for a job interview at Christie's
✨Know Your Art
Make sure you brush up on your knowledge of 20th and 21st-century art. Familiarise yourself with key artists, movements, and current trends in the art market. This will not only impress your interviewers but also show your genuine interest in the role.
✨Master the Admin Skills
Since this role involves a lot of administrative tasks, be prepared to discuss your organisational skills. Bring examples of how you've managed multiple tasks effectively in the past, especially under pressure. Highlight your proficiency in Word and Excel, as these are crucial for the job.
✨Showcase Your Client Service Skills
Christie’s values exceptional client management, so think of specific instances where you've provided outstanding service. Be ready to explain how you handle client communications, prioritise requests, and maintain professionalism, especially in high-pressure situations.
✨Language Proficiency is Key
Fluency in Italian and English is essential, and any additional languages can set you apart. Practice speaking about your experiences in both languages, and be prepared to demonstrate your language skills during the interview. This will show your ability to engage with a diverse clientele.