At a Glance
- Tasks: Coordinate auctions and private sales in the Classic Art Group, focusing on Ancient Art.
- Company: Join Christie's, the world's largest art business with a rich history and innovative culture.
- Benefits: Enjoy 25 days annual leave, health insurance, and a flexible fitness fund.
- Other info: Opportunities for career growth and access to exclusive art exhibitions.
- Why this job: Be part of a dynamic team and make an impact in the art world.
- Qualifications: 3 years of admin or project management experience and strong client service skills.
The predicted salary is between 32000 - 32000 £ per year.
The Company Christie’s, the world’s largest art business, is an exciting and enriching place to work. Whether in our Specialist Art Departments or in our Operational teams, we are all working together to sustain the success of this 260-year-old company, bringing fresh ideas whilst not forgetting our history and our shared values: Integrity, Excellence, Innovation, Responsibility and Relationships. Colleagues across all departments are passionate about what they do and a role at Christie’s offers an inspiring opportunity to work alongside industry leaders throughout the company.
Why This Role Matters The primary function of this role is the coordination of auctions and private sales across the Classic Art Group with a focus on Ancient Art and Antiquities. The Sale Coordinator monitors and tracks all activities and elements related to incoming property, manages the different sale process and ensures deadlines are met in collaboration with all stakeholders involved. The Sale Coordinator acts as client liaison, ensuring all sale paperwork is completed and processed in accordance with the relevant compliance guidelines and that property charges are accurately reflected in Christie's systems. In addition, the successful candidate will provide support to the business managers in the operational, financial, administrative and marketing management of the relevant sales, with an opportunity to supervise interns, apprentices and graduate trainees.
How You'll Make an Impact Acting as the project manager for sales, coordinating all activities related to property including auction, e-commerce and private sale consignments for Classic Art with the relevant support departments such as Legal, Business Support Group, Client Accounting, Art Transport, Post-Sale, Private Sale Service Centre etc. Managing the end-to-end consignment process, including draft seller agreements, stock order creation and compliance documentation such as Cultural Property and Provenance certification. Conducting and tracking Art Loss Register applications. Where applicable, oversee the sale e-catalogue process in collaboration with Specialists and Cataloguers, ensuring deadlines are met and information is accurately captured. Balance auction and private sale deadlines. Overseeing shipping arrangements such as client and business approvals, export licences and scheduling. Tracking property status in internal systems and resolving open issues or missing items. Coordinating property movement requests including transfers, temporary releases and hand carries. Managing client charges and ensuring accurate reporting in internal systems. Monitoring sale and catalogue deadlines and ensuring the wider team remains on schedule. Preparing clear handovers and documentation for the Post-Sale Service team. Managing the catalogue production process, liaising with cataloguing, photography and production teams. Supporting the delivery of seller marketing commitments. Coordinating operational aspects of auction exhibitions and private sale viewings. Managing reserve amendments and issuing pre-sale documentation to clients. Supporting sale activities including client views, condition reports and registering bidding requests. Overseeing sale interest and managing telephone bidding. Delivering weekly auction and private sale pipeline meetings with stakeholders.
What your day might look like Following up with clients to gather missing consignment information such as KYC documents, Cultural Property documentation, contracts etc. Maintaining and reviewing the Sale Runners and chasing outstanding property, delivery dates, or compliance paperwork such as Art Loss Register certificates. Consigning Private Sale Seller Agreements and invoicing same day. Working on resolving historic auction inventory i.e. property damages, making stock, liaising with shippers and restorers. Liaising with Operations, Photography and the Production Studio to keep catalogue deadlines on track. Preparing shipping instructions and coordinating with external shipping partners. Troubleshooting logistical or client-related issues as they arise. Supporting Specialists during viewings and pre-sale activity. Preparing post-sale handover notes and actions for the relevant teams. Coordinating daily communications across multiple teams to ensure sale readiness.
What you’ll bring to the team Good understanding of Compliance documentation and Cultural Property requirements. At least 3 years of related administrative and/or project management experience. Strong client service skills with clear written and verbal communication. Excellent project management, time management and multi-tasking abilities. High attention to detail with strong follow-up and organisational skills. Creative problem-solving and the confidence to take initiative. Ability to work collaboratively across locations and teams. Ability to work independently when required. Proficiency in Excel and Outlook.
What’s great about working for us 25 days annual leave + 1 day Birthday leave. Christie’s Christmas office closure (guaranteed between 25th Dec – 2nd Jan) – in addition to annual leave: almost two weeks to fully switch off and spend time with friends and family. Additional 1 week’s annual leave within the year of a 5-year anniversary i.e. 5th, 10th, 15th and so on. Volunteering day: Take an additional day of annual leave to volunteer for a charitable organisation that’s important to you. Donation matching of up to £500 per annum to help you support the organisations you care about. Flexible Fitness Fund - £400 per year expense allowance for health and wellness related activity (taxable). Access to world-renowned art: with regular exhibitions in our galleries to wander around and exclusive guided tours hosted by specialist colleagues. Discretionary Bonus (dependent on the business and employee performance payable in March each year). Generous retirement plan: We will double match your pension contribution up to 5% of your basic salary (Max 10% contribution from Christie’s). Private Health Insurance – no employee contribution needed, subsidised for other family members. Dental Insurance – (may be extended at personal cost). Generous Income Protection Insurance in the event of accident, sickness or injury after 12 months. Competitive Life Insurance policy from first day. Employee Assistance Programme – access to personal advice and support services including counselling. Eyecare vouchers (once a year). Cycle to Work scheme. Christie’s Extras – discounts on over 800 retailers, holiday packages, dinners and weekly shops. Robust family first policy: 16 weeks full pay on Maternity Leave. Four-day week, for eight weeks, at full pay on return from Maternity Leave. Dependent back-up care: 10 sessions/days of childcare or eldercare per year. The Stork Club: Our community of parents who meet regularly over breakfasts, lunch, afternoon tea.
Sale Coordinator, Classic Art - Ancient Art & Antiquities (Fixed Term Contract) in London employer: Christie's Company
Christie’s is an exceptional employer, offering a vibrant work culture that values integrity, excellence, and innovation. Employees benefit from generous annual leave, a robust retirement plan, and unique opportunities to engage with world-renowned art, all while working alongside industry leaders in a collaborative environment. With a strong focus on employee growth and well-being, Christie’s provides a supportive atmosphere where individuals can thrive both personally and professionally.
StudySmarter Expert Advice🤫
We think this is how you could land Sale Coordinator, Classic Art - Ancient Art & Antiquities (Fixed Term Contract) in London
✨Get Involved in Local Networking Events
Sales and business development thrive on personal connections, so hit up local networking events! These gatherings are a goldmine for temporary roles, allowing us to meet potential employers like Christie's Company in person and leave a memorable impression.
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Jump onto job boards tailored for sales roles like SalesGravy or AngelList. Temporary positions often pop up there, so keep your eyes peeled and apply directly to roles that excite you — this could fast-track your application with companies like Christie's Company.
✨Perfect Your Elevator Pitch
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✨Follow Up and Stay Engaged
After applying for a temporary position, don’t sit back and wait! Shoot a follow-up email about a week later. This shows your enthusiasm for the role at Christie's Company and helps keep you on their radar — you might just make the right kind of noise!
We think you need these skills to ace Sale Coordinator, Classic Art - Ancient Art & Antiquities (Fixed Term Contract) in London
Some tips for your application 🫡
Show Off Your Sales Skills:In sales and business development, it's all about proving you can drive results. Make sure your CV highlights any previous experience in hitting targets or boosting sales. Numbers really speak — include any sales figures or goals you've smashed to grab our attention!
Tailor Your Cover Letter to the Role:This is your chance to shine! Talk about why you're excited about the temporary role at Christie's Company and how your skills can help us thrive. We want to see your motivation and how you can bring value to our team in a short period.
Highlight Your Relationship-Building Skills:Sales is all about connections. In your application, don't forget to mention your ability to build relationships with clients or colleagues. Share any examples where you've successfully nurtured partnerships or handled client objections — these stories can really help us see your potential.
Be Clear About Your Availability:Since this is a temporary position, let us know when you're available to start and how flexible you are with hours. This clarity helps us assess how well you fit into our immediate needs at Christie's Company!
How to prepare for a job interview at Christie's Company
✨Know Your Numbers
In sales and business development, being numbers-savvy is crucial. Brush up on key metrics like conversion rates and sales growth percentages that are relevant to the role at Christie's Company. It’s all about showing you can analyse data to drive better decisions.
✨Be Prepared for Role-Play Scenarios
Expect role-play scenarios where you're asked to sell a product or handle objections. It’s a great chance to showcase your communication skills and your approach to overcoming challenges. Practice these with a friend or in front of the mirror – it can really help you feel at ease during the interview!
✨Highlight Flexibility and Adaptability
Since this is a temporary gig, emphasise your adaptability and willingness to jump in quickly. Share examples of how you've successfully adjusted to changes in previous roles or projects. Christie's Company will want to know you're ready to hit the ground running.
✨Showcase Your Network and Collaborations
Temporary roles often require a strong network. Bring up any partnerships or connections you have that could benefit Christie's Company. Whether it’s past clients or industry contacts, showing you can leverage relationships is a big plus in sales!
