Business Support Administrator, EMEA

The Company Christie's, the world’s largest Art Business, is an incredibly exciting & enriching place to start or continue your career. Whether you work within one of our Specialist Art Departments, or in one of our more Operational teams, we are all working together with one common goal in mind: to continue the success of this 250 year old company, steeped in history, bringing fresh ideas whilst not forgetting our shared values; Integrity, Excellence, Innovation, Responsibility & Relationships. Colleagues across all departments are truly passionate about what they do and it is inspiring to work with industry leaders across our business.

Why This Role Matters To provide centralized expertise to Christie's Art and Operation Departments through the coordination of a variety of system processes. The Business Support Group is responsible for delivering consignment, inventory, and finance related activities to enhance sale efficiency. The Administrator is responsible for completing requests in a timely manner and leading the sale audit process in JDE to ensure presale and post-sale readiness.

How You’ll Make an Impact

• Provide support to Art Departments with the creation of consignment paperwork by accurately capturing and processing the relevant information on Christie’s internal systems.
• Collaborate with internal stakeholders such as the Legal, Client Accounting, and Finance departments to fulfil business requirements.
• Coordinate with Art Departments and Accounts Payable regarding purchase order creation and completion.
• Liaise with Art Departments and Art Transport to process inventory movement such as temporary releases and international site transfers.
• Perform sale audits by reviewing sale data in internal systems to proactively report discrepancies to stakeholders.
• Responsible for working with the Art and Client Accounting Departments to reconcile seller proceeds.
• Liaising with stakeholders to ensure accuracy of internal property data such as splits and combines, cancelled lines, change of account.
• Partner with Christie’s Technology Group to facilitate the implementation of system and processes changes through User Acceptance Testing and continuous feedback.
• Other duties assigned by Manager.

What you’ll bring to the team

• Strong accuracy and attention to detail.
• Effective time management skills and the ability to perform well in a fast-paced environment.
• Excellent communication and interpersonal skills, with the ability to build and maintain relationships.
• Understanding of overall business activities with the ability to recognise and share relevant information.
• Actively build relationships within the business through participation in meetings and engagement opportunities.
• Proven administrative experience in a dynamic commercial environment.
• Proficiency in using computer programmes such as Word and Excel; experience with JDE is favourable.
• Exceptional organisational skills and ability to handle diverse tasks simultaneously.
• Strong problem-solving skills with a proactive approach to resolving issues.
• Ability to meet deadlines for time-sensitive tasks and projects.

What’s great about working for us

• 25 days annual leave + 1 day Birthday leave.
• Christie’s Christmas office closure (guaranteed between 25th Dec – 1st Jan) – in addition to annual leave: almost two weeks to fully switch off and spend time with friends and family.
• Additional 1 week’s annual leave within the year of a 5-year anniversary i.e. 5th, 10th, 15th and so on.
• Volunteering day: Take an additional day of annual leave to volunteer for a charitable organisation that’s important to you.
• Donation matching of up to £500 per annum to help you support the organisations you care about.
• Flexible Fitness Fund - £400 per year expense allowance for health and wellness related activity (taxable).
• Access to world-renowned art: with regular exhibitions in our galleries to wander around and exclusive guided tours hosted by specialist colleagues.
• Discretionary Bonus (dependent on the business and employee performance payable in March each year).
• Generous retirement plan: We will double match your pension contribution up to 5% of your basic salary (Max 10% contribution from Christie’s).
• Private Health Insurance – no employee contribution needed, subsidised for other family members.
• Dental Insurance – (may be extended at personal cost).
• Generous Income Protection Insurance in the event of accident, sickness or injury after 12 months.
• Competitive Life Insurance policy from first day.
• Employee Assistance Programme – access to personal advice and support services including counselling.
• Eyecare vouchers (once a year).
• Cycle to Work scheme.
• Christie’s Extras – discounts on over 800 retailers, holiday packages, dinners and weekly shops.
• Seniorcare by Lottie, a comprehensive eldercare solution.
• Robust family first policy: 16 weeks full pay on Maternity Leave; Eligible to return to work for 80% of your agreed normal weekly working pattern while being paid as though you were working 100%, post a minimum of 16 weeks of leave; Dependent back-up care: 10 sessions/ days of childcare or eldercare per year; Christies Family Network: Our community of parents who meet regularly over breakfasts, lunch, afternoon tea.

Christie’s reserves the right to change company benefits at any time.