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- Tasks: Support the sales team in managing client interactions and deal progression.
- Company: Leading specialist advisor with 90 years of experience in business brokerage.
- Benefits: Hybrid working, performance bonuses, enhanced leave, and employee wellbeing support.
- Other info: Opportunities for career growth and involvement in exciting projects.
- Why this job: Join a dynamic team and gain valuable experience in a fast-paced environment.
- Qualifications: GCSEs in Maths and English; experience in client-facing roles is a plus.
The predicted salary is between 30000 - 40000 ÂŁ per year.
Hybrid working model: 3 days a week in Edinburgh. Ideal start date: End of April/Beginning of May 2026.
About Us
We are the leading specialist advisor for buying and selling businesses in our sectors - convenience retail, leisure, medical, pubs, restaurants, childcare, healthcare, and hotels. With 90 years of experience, we offer professional brokerage and advisory services, through our UK wide team. We pride ourselves in our high standards, providing a client centric experience and building business around our clients through tailoring our services.
Purpose of the Role
This is a 12-month fixed-term contract opportunity based in our Edinburgh office. In this role, you’ll provide essential support to fee-earning colleagues throughout the full lifecycle of selling specialist dental businesses - from registering applicant requirements and booking viewings to following up on offers, preparing Memorandums of Sale, and assisting with deal progression. While previous secretarial experience would be an advantage, it’s not essential. This is a fantastic opportunity to join a growing, ambitious team.
About the team
The role will report directly to the Medical Managing Director. However, you will also work closely with regionally based fee earners, locally based support staff and a wider central support team of IT and Marketing personnel.
Duties and Responsibilities
- Deliver excellent client and applicant care, managing inbound calls, emails, and enquiries.
- Register applicant requirements and ensure they receive new or remarketed instructions.
- Booking viewings, record and follow up on offers, and create Memorandums of Sale (MOS).
- Manage deal progression, liaising with solicitors and stakeholders to maintain momentum.
- Ensure compliance, including buyer/seller documentation and Anti-Money Laundering checks.
- Assist with business development initiatives, including lead generation and list building.
- Prepare pitch documents and other marketing collateral to support new business opportunities.
- Create and implement marketing campaigns (mail, email, and digital), including uploading/downloading images and documents to IT systems.
- Produce sales details and arrange back-office materials for new instructions (e.g., EPCs, photography, sale boards).
- Maintain and update CRM (IBIS) data and applicant records.
- Support larger projects and contribute to enhancing the company’s reputation and profile UK-wide.
- Organise and assist with events, meetings, and occasional office facilities management.
- Maximise PR opportunities, including press releases and Trustpilot reviews.
- Periodically review withdrawn instructions and revisit old stock with new marketing strategies.
Person Specification
Skills and Experience
- GSCEs or equivalent grade C or above Maths and English; Essential
- Minimum 1 year working in a property sales support or other client facing environments; Desirable.
- Excellent knowledge of Microsoft Office- especially Excel & PowerPoint; Essential
- Highly organised and self-motivated; Essential
Personal Characteristics
- Strong team player
- Self-motivated, persistent, and intuitive
- Polite and professional
- Proactive, organised and meticulous.
- Enjoy working in a fast-paced environment.
- Flexible and adaptable, responding well to change.
- Able to use your own initiative.
- Able to effectively prioritise workload.
- Able to work under pressure and to deadlines.
What we offer
- Discretionary company performance bonus
- Holiday carryover & additional Christmas leave
- Life assurance
- Employee wellbeing assistance via Plumm
- “Recommend a Friend” employee referral bonus
- Enhanced family friendly leave
- Cycle to work scheme
Our Values
Adaptable, Collaborative, Innovative, Personal and Trusted, you can learn more about life at Christie & Co: here.
Christie & Co is an Equal Opportunity Employer. Our policy is clear: there shall be no discrimination on the basis of age, disability, sex, race, religion or belief, gender reassignment, marriage/civil partnership, pregnancy/maternity, or sexual orientation.
Sales Team Administrator / Secretary -12-Month FTC employer: Christie & Co
Contact Detail:
Christie & Co Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Sales Team Administrator / Secretary -12-Month FTC
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the lookout for opportunities, especially in sales support roles. You never know who might have a lead or can put in a good word for you!
✨Tip Number 2
Prepare for interviews by researching the company and its values. Since this role is all about client care and teamwork, think of examples from your past experiences that showcase your skills in these areas. We want to see how you can fit into our culture!
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to get comfortable with common questions. Focus on articulating your experience in client-facing roles and how you can contribute to our ambitious team.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you're genuinely interested in joining our team at Christie & Co.
We think you need these skills to ace Sales Team Administrator / Secretary -12-Month FTC
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the job description. Highlight any relevant experience in property sales support or client-facing roles, as this will show us you’re a great fit for the Sales Team Administrator position.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re interested in the role and how your background aligns with our values. Be sure to mention your organisational skills and ability to work under pressure, as these are key for us.
Showcase Your Tech Skills: Since we rely heavily on Microsoft Office, especially Excel and PowerPoint, make sure to mention your proficiency in these tools. If you have experience with CRM systems, don’t forget to include that too – it’ll definitely catch our eye!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows us you’re proactive and keen to join our team!
How to prepare for a job interview at Christie & Co
✨Know the Company Inside Out
Before your interview, take some time to research the company thoroughly. Understand their values, mission, and the sectors they operate in. This will not only help you answer questions more effectively but also show that you're genuinely interested in the role and the company.
✨Showcase Your Organisational Skills
As a Sales Team Administrator, being organised is key. Prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Highlight how you prioritised your workload and maintained attention to detail, especially under pressure.
✨Prepare for Client Interaction Scenarios
Since the role involves client care, think about how you would handle various client scenarios. Be ready to discuss how you would manage inbound calls and enquiries, and provide excellent service. Practising these responses can help you feel more confident during the interview.
✨Demonstrate Your Tech Savviness
Familiarity with Microsoft Office, especially Excel and PowerPoint, is essential for this role. Brush up on your skills and be prepared to discuss how you've used these tools in previous roles. If possible, bring examples of documents or presentations you've created to showcase your abilities.