People & Projects Coordinator in Aberdeen

Location: We are located in Blackfriars, London.

Working pattern: We offer a hybrid model of 3 days in the office and 2 days WFH.

About Us

We are the leading specialist advisor for buying and selling businesses in our sectors - hotels, pubs, restaurants, childcare, healthcare, convenience retail, leisure and medical. With over 90 years of experience, we offer professional brokerage and advisory services, our team has a network of 13 offices in the UK along with 12 in Europe, employing the largest hotels team in Real Estate. We pride ourselves in our high standards, providing a client centric experience and building business around our clients through tailoring our services.

Purpose of the role

To provide high-quality support to the HR Director across a broad range of operational, administrative, and project-related activities. As the business continues to grow and organisational demands increase, the HR Director requires dedicated support to ensure effective delivery of key HR initiatives, day-to-day operations, and strategic projects. You will play a critical role in enhancing efficiency, maintaining momentum on priority workstreams, and enabling the HR function to meet the needs of a rapidly expanding organisation.

About the team

We are a small, close-knit team of nine, supporting the organisation’s People and Development strategy across the employee lifecycle. Based in our London office in Blackfriars, we work collaboratively to deliver a high-quality People & Development partnership service to the business. We operate a hybrid working model and offer up to two days per week working from home.

Responsibilities

In this role you will:

• Serve as a trusted and confidential right hand to the People & Development Director, providing comprehensive executive support including diary management, preparation of materials, and proactive follow-up on key actions from meetings and agendas.
• Provide high-quality communications, briefings, and documentation on behalf of the Director.
• Support and prepare meeting packs, presentations, and supporting documents for the People & Development Director when required.
• Produce People-related management information (MI) reports to support data-driven decision-making.
• Attend meetings to take accurate, comprehensive minutes and circulate agreed actions in a timely manner.
• Where appropriate, represent the Director in key meetings and decision forums, providing strategic input and driving outcomes on people-related initiatives and deliverables.
• Act as a primary liaison with internal and external stakeholders, ensuring clear, professional, and timely communication.
• Prioritise and manage the Director’s inbox to ensure timely responses and effective workflow management.
• Support the Director with planning, prioritisation, and overall time management to optimise executive capacity.
• Coordinate travel arrangements and logistics as required
• Provide agreed updates to key stakeholders, ensuring transparency and alignment across workstreams.
• Utilise project management tools to coordinate people related projects, track progress, monitor deadlines, and support the delivery of key initiatives, ensuring alignment with strategic goals.
• Implement and maintain project governance structures, including project documentation, scope definition, stakeholder communication plans, and progress tracking.
• Coordinate health and safety compliance activities, ensuring the organisation meets all regulatory requirements and best practices.
• Process expenses and manage administrative tasks to support efficient operations.
• Maintain the highest levels of discretion and confidentiality at all times.
• Proactively identify opportunities to improve workflows, enhance efficiency and strengthen executive and team effectiveness.
• Serve as a trusted and confidential right hand to the People & Development Director, providing comprehensive executive support including diary management, preparation of materials, and proactive follow-up on key actions from meetings and agendas.
• Prioritise and manage the Director’s inbox to ensure timely responses and effective workflow management.
• Coordinate travel arrangements and logistics as required.
• Act as a primary liaison with internal and external stakeholders, ensuring clear, professional, and timely communication.
• Prepare high-quality communications, briefings, and documentation on behalf of the Director.
• Attend meetings to take accurate, comprehensive minutes and circulate agreed actions in a timely manner.
• Maintain the highest levels of discretion and confidentiality at all times.
• Support the Director with planning, prioritisation, and overall time management to optimise executive capacity.
• Utilise project management tools to track progress, monitor deadlines, and support the delivery of key initiatives.
• Provide agreed updates to key stakeholders, ensuring transparency and alignment across workstreams.
• Produce People-related management information (MI) reports to support data-driven decision-making.
• Support and prepare meeting packs, presentations, and supporting documents for the People & Development Director when required.
• Process expenses, raise purchase orders, and manage administrative tasks to support efficient operations.
• Proactively identify opportunities to improve workflows, enhance efficiency, and strengthen executive and team effectiveness.

What we are looking for

The ideal candidate would demonstrate:

• A strong analytical mindset, with the ability to interpret data and translate insights into actionable recommendations.
• High proficiency in Microsoft Office applications, particularly Excel and PowerPoint, with the capability to analyse data sets and produce clear, compelling presentations.
• Experience with Power BI is highly advantageous.
• Familiarity with project management platforms such as Monday.com, with the ability to support effective planning, tracking, and delivery of projects.
• Exceptional organisational skills, with the ability to manage multiple priorities and maintain accuracy under pressure.
• Excellent communication skills, including the ability to influence and drive action across stakeholders without formal authority.
• Proven experience in stakeholder management, building strong relationships across all levels of the business.
• Strong operational and administrative capability, including maintaining accurate records and ensuring systems are kept up to date.

About you

At Christie & Co we value the importance of creating and maintaining meaningful personal relationships in the workplace to achieve success as a team, our people bring:

• Professionalism at all times, with the ability to handle sensitive information with absolute confidentiality and discretion.
• A strong use of initiative, proactively identifying solutions and taking ownership of tasks without the need for close supervision.
• A strong work ethic, consistently delivering high-quality results and contributing positively to team performance.

What we offer

• 25 days holiday plus bank holidays
• An additional day leave for charity work
• Enhanced maternity and paternity leave
• Life assurance
• Employee wellbeing assistance via Plumm
• Cycle to work scheme
• Eyecare vouchers
• Retail and gym discount
• Enhanced sick leave

Our Values

Adaptable, Collaborative, Innovative, Personal and Trusted, you can learn more about life at Christie & Co here: https://www.christie.com/careers/what-makes-the-christie-co-experience/

To apply or for more information please contact: