We are now seeking an organised and proactive Practice Administrator to join our administration team.
This is a varied and vital administrative role supporting the day-to-day operations of the practice. The successful candidate will work across multiple areas, including care navigation, prescription processing, correspondence handling, and reception support, ensuring the smooth and efficient delivery of care to our patients.
Main duties of the job
- Care Navigation: Guide patients to the most appropriate clinician or service, using practice protocols and clinical system prompts
- Reception Duties: Support front-desk reception during busy periods, answering phones, greeting patients, and managing appointments
- Prescriptions: Process repeat prescription requests accurately and efficiently in line with practice policy
- Practice Correspondence: Manage incoming and outgoing correspondence, including hospital letters, test results, and clinical documentation
- Maintain accurate patient records on the clinical system (e.g. SystmOne)
- Support general administrative tasks such as scanning, coding, filing, and data entry
- Liaise with clinicians and other healthcare professionals to ensure timely communication
- Maintain patient confidentiality and uphold data protection standards at all times
About us
Christchurch Medical Practice is a friendly, patient-focused GP practice committed to delivering high-quality care to our local community. We pride ourselves on being a supportive and welcoming team where collaboration, respect, and professionalism are at the heart of everything we do. We offer a varied and rewarding working environment, opportunities for ongoing learning and development, and the chance to make a real difference to the care and experience of our patients every day.
Job responsibilities
A rewarding and varied role supporting patients, clinicians, and colleagues to deliver safe, efficient, and high-quality primary care services. Please see the full job description and person specification within the supporting documents for further information.
Person Specification
Experience
- Previous administrative or reception experience (ideally in a healthcare or NHS setting)
- Confident with IT systems and able to learn clinical software (e.g.,SystmOne)
- Clinical Coding ( Read Coding)
- Strong communication and problem-solving skills
- Excellent attention to detail and accuracy
- Ability to work as part of a team and independently
- Professional, patient-focused, and respectful at all times
- Experience handling repeat prescriptions, care navigation or clinical coding
- Knowledge of NHS systems, patient pathways, or referral process
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
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Practice Administrator employer: Christchurch Medical Practice
Christchurch Medical Practice is an exceptional employer, offering a supportive and collaborative work environment in the picturesque setting of Dorset. With a commitment to professional development and mentoring, we empower our Advanced Nurse Practitioners to excel in their roles while providing top-notch care to our diverse patient population. Enjoy the unique advantage of working in a practice that values innovation and teamwork, all while being surrounded by the stunning natural beauty of the New Forest and heritage coastline.
Contact Details:
Christchurch Medical Practice Recruitment Team
