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For Companies At a Glance
- Tasks: Support records management by handling, storing, and retrieving important files and documents.
- Company: Leading law firm in London with a strong reputation for excellence.
- Benefits: Competitive salary, supportive team environment, and opportunities for professional growth.
- Why this job: Join a dynamic team and play a key role in maintaining information governance.
- Qualifications: Strong organisational skills and experience in records management or legal environments.
- Other info: Collaborative workplace with opportunities to engage in various office operations.
The predicted salary is between 24000 - 34000 £ per year.
My client, a well established and leading law firm based in the City (Blackfriars), are seeking a Record Management Assistant to join their team. The Records Management Assistant provides daily operational support to the delivery of the records management function, ensuring the accurate handling, storage, tracking, and retrieval of files, deeds, wills, and other records. The role helps maintain high standards of information governance, client service, and operational efficiency. This position also contributes more broadly to the Facilities function and may support reception, facilities, or general office operations when required.
The Role
- Assist with indexing, scheduling, and preparing items for off-site storage.
- Maintain accurate data entry in the firm's records system.
- Support routine audits of stored materials to ensure accurate cataloguing and compliance.
- Process daily recall requests to agreed timeframes.
- Liaise with external storage providers, ensuring efficient and timely handling of all recalls.
- Assist in locating physical records.
- Request items through the records process and system.
- Correct categorisation, storage, and retention practices.
- Follow firm policies on data retention, records handling, and information security.
- Support the senior team during retention reviews, scanning projects, and destruction actions.
- Escalate discrepancies or compliance concerns.
- Reception cover (visitor management, telephone handling, service desk support).
- Meeting room setup, stationery replenishment, and general office housekeeping.
- Mailroom and package handling activities.
- Ad-hoc administrative or operational tasks during peak periods, staff absence, or firm events.
Essential
- Strong organisational skills and excellent attention to detail.
- Comfortable working with both physical records and digital systems.
- Good communication skills and a helpful, service-oriented attitude.
- Ability to follow procedures reliably and maintain confidentiality.
- Previous experience within a legal or professional services records environment.
- Familiarity with document management or records management systems.
- Understanding of data protection principles.
Key Competencies
- Accuracy & Organisation: Ensures records are logged and handled correctly at all times.
- Service Delivery: Provides polite, responsive support to internal stakeholders.
- Teamwork: Works collaboratively within both records management function and Workplace Services.
Records Management Administrator employer: Christ Reformed Church
Contact Detail:
Christ Reformed Church Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Records Management Administrator
✨Tip Number 1
Network like a pro! Reach out to people in the legal field, especially those working in records management. A friendly chat can lead to insider info about job openings that aren't even advertised yet.
✨Tip Number 2
Show off your skills! When you get an interview, be ready to discuss your organisational skills and attention to detail. Use examples from your past experiences to demonstrate how you've successfully managed records or handled compliance issues.
✨Tip Number 3
Be proactive! If you see a job posting on our website that catches your eye, don’t just apply—follow up with a quick email to express your enthusiasm. It shows you're genuinely interested and can help you stand out.
✨Tip Number 4
Prepare for the unexpected! Sometimes interviews can include practical tests or scenarios. Brush up on your knowledge of data protection principles and records management systems so you can tackle any curveballs thrown your way.
We think you need these skills to ace Records Management Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experience mentioned in the job description. Highlight your organisational skills and any previous experience in records management or similar roles. We want to see how you fit into our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're passionate about records management and how your background makes you a great fit for the role. Don’t forget to mention your attention to detail and service-oriented attitude!
Showcase Relevant Experience: If you've worked with document management systems or have experience in a legal environment, make sure to highlight that. We love seeing candidates who understand the importance of data protection and compliance, so share those experiences!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team at StudySmarter!
How to prepare for a job interview at Christ Reformed Church
✨Know Your Records Management Basics
Before the interview, brush up on your knowledge of records management principles. Understand how indexing, storage, and retrieval work, as well as the importance of data protection. This will show that you’re not just familiar with the role but genuinely interested in it.
✨Demonstrate Your Organisational Skills
Be ready to share examples of how you've successfully managed records or similar tasks in the past. Highlight your attention to detail and organisational skills, as these are crucial for the role. Use specific scenarios to illustrate your ability to handle multiple tasks efficiently.
✨Show Off Your Communication Skills
Since the role involves liaising with external storage providers and supporting internal teams, practice articulating your thoughts clearly. Prepare to discuss how you’ve effectively communicated in previous roles, especially in a service-oriented environment. A friendly, helpful attitude goes a long way!
✨Prepare Questions About Compliance and Governance
Think about questions related to information governance and compliance that you can ask during the interview. This shows that you understand the importance of these aspects in records management and are keen to contribute positively to the firm’s operations.