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- Tasks: Support records management by handling, storing, and retrieving important files and documents.
- Company: Leading law firm in the heart of London with a strong reputation.
- Benefits: Competitive salary, supportive team environment, and opportunities for professional growth.
- Why this job: Join a dynamic team and play a key role in maintaining information governance.
- Qualifications: Strong organisational skills, attention to detail, and experience in records management.
- Other info: Collaborative workplace with opportunities to assist in various office operations.
The predicted salary is between 24000 - 34000 £ per year.
My client, a well established and leading law firm based in the City (Blackfriars), are seeking a Record Management Assistant to join their team. The Records Management Assistant provides daily operational support to the delivery of the records management function, ensuring the accurate handling, storage, tracking, and retrieval of files, deeds, wills, and other records. The role helps maintain high standards of information governance, client service, and operational efficiency. This position also contributes more broadly to the Facilities function and may support reception, facilities, or general office operations when required.
The Role
- Assist with indexing, scheduling, and preparing items for off-site storage.
- Maintain accurate data entry in the firm's records system.
- Support routine audits of stored materials to ensure accurate cataloguing and compliance.
- Process daily recall requests to agreed timeframes.
- Liaise with external storage providers, ensuring efficient and timely handling of all recalls.
- Assist in locating physical records.
- Request items through the records process and system.
- Correct categorisation, storage, and retention practices.
- Follow firm policies on data retention, records handling, and information security.
- Support the senior team during retention reviews, scanning projects, and destruction actions.
- Escalate discrepancies or compliance concerns.
- Reception cover (visitor management, telephone handling, service desk support).
- Meeting room setup, stationery replenishment, and general office housekeeping.
- Mailroom and package handling activities.
- Ad-hoc administrative or operational tasks during peak periods, staff absence, or firm events.
Essential
- Strong organisational skills and excellent attention to detail.
- Comfortable working with both physical records and digital systems.
- Good communication skills and a helpful, service-oriented attitude.
- Ability to follow procedures reliably and maintain confidentiality.
- Previous experience within a legal or professional services records environment.
- Familiarity with document management or records management systems.
- Understanding of data protection principles.
Key Competencies
- Accuracy & Organisation: Ensures records are logged and handled correctly at all times.
- Service Delivery: Provides polite, responsive support to internal stakeholders.
- Teamwork: Works collaboratively within both records management function and Workplace Services.
Records Management Administrator in London employer: Christ Reformed Church
Contact Detail:
Christ Reformed Church Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Records Management Administrator in London
✨Tip Number 1
Network like a pro! Reach out to people in the legal field or records management. Attend industry events or join relevant online groups. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for interviews by researching the firm and its culture. Understand their approach to records management and think about how your skills can contribute. Show them you’re not just another candidate, but the perfect fit!
✨Tip Number 3
Practice your responses to common interview questions. Focus on your organisational skills and attention to detail, as these are key for the Records Management Administrator role. Confidence is key, so rehearse until you feel ready!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace Records Management Administrator in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your organisational skills and attention to detail, as these are key for the Records Management Assistant role. We want to see how your previous experience aligns with the responsibilities listed in the job description.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to showcase your communication skills and service-oriented attitude. Tell us why you’re excited about the role and how you can contribute to our team at StudySmarter.
Showcase Relevant Experience: If you've worked in a legal or professional services records environment before, make sure to highlight that experience. We love seeing candidates who understand the importance of data protection and compliance!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from us during the process!
How to prepare for a job interview at Christ Reformed Church
✨Know Your Records Management Basics
Before the interview, brush up on your knowledge of records management principles, especially in a legal context. Understand the importance of data protection and how it applies to the role. This will show that you’re not just familiar with the job description but also genuinely interested in the field.
✨Demonstrate Your Organisational Skills
Be prepared to discuss specific examples of how you've managed records or data in the past. Highlight your attention to detail and organisational skills by sharing stories where you successfully handled complex filing systems or ensured compliance during audits.
✨Show Off Your Communication Skills
Since the role involves liaising with external storage providers and supporting internal teams, practice articulating your thoughts clearly. Think of scenarios where you’ve had to communicate effectively under pressure, and be ready to share those experiences during the interview.
✨Ask Insightful Questions
Prepare a few thoughtful questions about the firm’s records management processes or their approach to information governance. This not only shows your interest in the role but also gives you a chance to assess if the company culture aligns with your values.