Band 4 Personal Secretary/Minute Taker in Belfast

Band 4 Minute Taker / Personal Secretary Location: Various locations across Family & Child Care Hours: Full-time and Part-time opportunities available Salary: £14.06 per hour Contract: Temporary MPA Recruitment are currently seeking Band 4 Minute Takers / Personal Secretaries on behalf of our client, the Belfast Health and Social Care Trust. The successful candidates will provide high-quality, confidential secretarial and administrative support to designated Professional Social Work staff within the Family and Child Care Programme. This is a varied and responsible role involving minute taking, diary management, meeting coordination, correspondence, document preparation, records management and communication with internal and external stakeholders . The role would suit an experienced administrator or personal secretary who is highly organised, confident working with confidential information and able to manage competing priorities and demanding deadlines. Manage electronic and manual diaries, including scheduling appointments and meetings. Minute Taking & Meetings Act as Minute Taker for Child Protection Case Conferences. Use appropriate systems to check Child Protection Case Conference information and update outcomes. Support the organisation of team development days, conferences, training and other events. Receive and make telephone calls, dealing with enquiries in a professional and timely manner. IT & Information Management Use Microsoft Word, Excel, Access and Outlook effectively. Undertake data entry and maintain client records using relevant systems, including Soscare/PARIS. Provide cover for colleagues during periods of annual or sick leave. Contribute to the effective implementation of administrative policies, procedures and service developments. Assist with the induction and training of Team Administrative Assistant staff where required. Participate in mandatory training, performance reviews and relevant professional development. 4 GCSEs at Grades A–C, including English Language, or equivalent qualifications , plus 1 year's administrative experience . NVQ Level 2 Administration / HNC / HND or equivalent or higher qualification , preferably in an administration-related subject, plus 1 year's experience in a clerical/administrative role . OCR/RSA Stage II Text Processing or equivalent typing qualification. Typing reports. Extensive note taking or minute taking at meetings. Diary management, both manual and electronic. Experience using Microsoft Office , including Word, Excel and Access. Excellent minute taking and written communication skills . Strong Microsoft Office and administrative skills. A flexible and proactive approach to changing priorities. Weekly pay. Holiday pay. Opportunities to develop your administrative, secretarial and minute-taking experience. Support with the registration and compliance process to help you get started. Gain valuable experience within a Family and Child Care healthcare environment. Develop your Personal Secretary, administration and professional minute-taking skills. Gain experience supporting Professional Social Work teams and Child Protection Case Conferences. Opportunities for both permanent and temporary positions, with full-time and part-time opportunities available. co.uk or contact our office on 02895 211111 for more information.