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- Tasks: Join us as an Administrative Assistant, managing daily office operations and supporting our creative team.
- Company: Chocolate Films is a top moving image production company in London and Glasgow, focused on impactful content.
- Benefits: Enjoy a competitive salary, a vibrant work environment, and the chance to support meaningful projects.
- Why this job: Be part of a social enterprise that values creativity and community while honing your administrative skills.
- Qualifications: Ideal candidates have admin experience, excellent communication skills, and a proactive approach to problem-solving.
- Other info: This is an office-based role with a 9 am - 6 pm schedule; remote work is not available.
The predicted salary is between 29000 - 32000 £ per year.
Company Description
Chocolate Films is a leading moving image production company based in London and Glasgow. We specialise in directly commissioned content for clients across various sectors, including arts, heritage, corporate, medical, education, charity, and public sector. As a Social Enterprise, we run a large-scale education programme with Chocolate Films Workshops.
PLEASE NOTE:
This is not a creative/filmmaking position and we welcome people in administrative roles from other industries to apply for this position
We\’re looking to appoint an administrative assistant to work at our London base.(This is an office-based position ONLY (9 am – 6 pm) The ideal candidate will have an analytical and methodological manner. They will exhibit high standards, excellent communication skills, and the ability to take the initiative and prioritise daily tasks. A strong ability to take charge and meet deadlines will ensure your success in this multi-faceted role.
Responsibilities:
- Opening the office each morning and preparing it for our co-working guests and staff
- Front of house for our Nine Elms Studio – Greeting guests, general hospitality and assisting with our membership scheme.
- Supporting all producers with their administration- Arranging meetings, preparing documents and allocating vehicles.
- Dealing with general correspondence via email and telephone
- Recruitment, helping with arranging interviews to organising induction programmes for new employees
- Implementing and maintaining procedures/office administrative systems
- Assisting the organisation\’s HR and keeping personnel records up to date, including management of holiday/In lieu requests from staff
- Organising company events and conferences
- Provide ad hoc support around the office as needed
- Sales ledger support – raising and updating invoices on Xero for clients, managing payments due in,
- Purchase ledger support – managing payments due out, entering purchase documentation into Dext / Xero and liaise with Accountants to assist with preparation of VAT returns
- Negotiating and purchasing – stationery, IT equipment, camera equipment and office supplies, ensuring we get competitive prices and timely deliveries.
- Liaising with company suppliers, such as energy suppliers and cleaning companies
- Support with organising events at Nine Elms Studio
- Booking studio/liaising with dry hire clients
Are you the right fit? We\’re looking for someone with some experience in an admin role. You’ll need the following:
- Excellent time management and organisation
- Excellent written and verbal communication skills
- Sound interpersonal skills, with the ability to build relationships with the team, other departments and third-party contacts.
- Strong problem-solving skills.
- Experience working around a busy creative organisation.
- A proactive approach to your role – recommending ways to drive more productivity into your role and the team role
- IT skills – our main admin platforms are Google Suite, Hubspot, Basecamp, Bright HR
SALARY RANGE: £29,000 – £32,000 pa
If this sounds like you, please submit an application today!
Chocolate Films | Administrative Assistant employer: Chocolate Films
Contact Detail:
Chocolate Films Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Chocolate Films | Administrative Assistant
✨Tip Number 1
Familiarize yourself with the specific administrative tools mentioned in the job description, such as Google Suite, Hubspot, and Basecamp. Being comfortable with these platforms will not only help you stand out but also demonstrate your readiness to hit the ground running.
✨Tip Number 2
Highlight any previous experience you have in a busy office environment, especially if it involved supporting multiple teams or departments. This will show that you can handle the dynamic nature of the role at Chocolate Films.
✨Tip Number 3
Prepare to discuss your problem-solving skills during the interview. Think of specific examples where you've successfully navigated challenges in an administrative capacity, as this aligns well with the proactive approach they are looking for.
✨Tip Number 4
Since the role involves front-of-house responsibilities, practice your hospitality skills. Be ready to share how you would create a welcoming atmosphere for guests and staff alike, as this is a key part of the position.
We think you need these skills to ace Chocolate Films | Administrative Assistant
Some tips for your application 🫡
Understand the Role: Before applying, make sure you fully understand the responsibilities and requirements of the Administrative Assistant position at Chocolate Films. Tailor your application to highlight relevant experience in administrative roles.
Highlight Relevant Skills: In your CV and cover letter, emphasize your excellent time management, organization, and communication skills. Provide specific examples of how you've successfully managed tasks in previous roles.
Show Proactivity: Demonstrate your proactive approach by mentioning instances where you took the initiative to improve processes or solve problems in your past positions. This aligns with the company's desire for someone who can drive productivity.
Proofread Your Application: Ensure that your application is free from spelling and grammatical errors. A polished application reflects your attention to detail, which is crucial for an administrative role.
How to prepare for a job interview at Chocolate Films
✨Show Your Organizational Skills
Since the role requires excellent time management and organization, be prepared to discuss specific examples from your past experiences where you successfully managed multiple tasks or projects. Highlight how you prioritize your workload and ensure deadlines are met.
✨Demonstrate Communication Proficiency
Excellent written and verbal communication skills are essential for this position. During the interview, practice clear and concise communication. You might also want to prepare a few questions to ask the interviewer, showcasing your interest in effective communication within the team.
✨Emphasize Problem-Solving Abilities
The job description mentions strong problem-solving skills. Think of a challenging situation you've faced in an administrative role and explain how you approached it. This will demonstrate your analytical and methodological manner, which is crucial for the position.
✨Familiarize Yourself with Relevant Tools
The company uses platforms like Google Suite, Hubspot, and Basecamp. If you have experience with these tools, be sure to mention it. If not, consider doing a bit of research or even a quick tutorial to familiarize yourself with their functionalities, showing your proactive approach to learning.
