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- Tasks: Support our team with admin tasks, greet guests, and manage office operations.
- Company: Join Chocolate Films, a top moving image production company in London and Glasgow.
- Benefits: Enjoy a competitive salary and the chance to work in a creative environment.
- Why this job: Be part of a social enterprise that values education and creativity while honing your admin skills.
- Qualifications: Experience in an admin role, excellent communication, and strong problem-solving skills required.
- Other info: This is an office-based position from 9 am to 6 pm; remote work is not available.
The predicted salary is between 29000 - 32000 £ per year.
Company Description
Chocolate Films is a leading moving image production company based in London and Glasgow. We specialise in directly commissioned content for clients across various sectors, including arts, heritage, corporate, medical, education, charity, and public sector. As a Social Enterprise, we run a large-scale education programme with Chocolate Films Workshops.
PLEASE NOTE:
This is not a creative/filmmaking position and we welcome people in administrative roles from other industries to apply for this position
We're looking to appoint an administrative assistant to work at our London base.(This is an office-based position ONLY (9 am – 6 pm) The ideal candidate will have an analytical and methodological manner. They will exhibit high standards, excellent communication skills, and the ability to take the initiative and prioritise daily tasks. A strong ability to take charge and meet deadlines will ensure your success in this multi-faceted role.
Responsibilities:
- Opening the office each morning and preparing it for our co-working guests and staff
- Front of house for our Nine Elms Studio – Greeting guests, general hospitality and assisting with our membership scheme.
- Supporting all producers with their administration- Arranging meetings, preparing documents and allocating vehicles.
- Dealing with general correspondence via email and telephone
- Recruitment, helping with arranging interviews to organising induction programmes for new employees
- Implementing and maintaining procedures/office administrative systems
- Assisting the organisation's HR and keeping personnel records up to date, including management of holiday/In lieu requests from staff
- Organising company events and conferences
- Provide ad hoc support around the office as needed
- Sales ledger support – raising and updating invoices on Xero for clients, managing payments due in,
- Purchase ledger support – managing payments due out, entering purchase documentation into Dext / Xero and liaise with Accountants to assist with preparation of VAT returns
- Negotiating and purchasing – stationery, IT equipment, camera equipment and office supplies, ensuring we get competitive prices and timely deliveries.
- Liaising with company suppliers, such as energy suppliers and cleaning companies
- Support with organising events at Nine Elms Studio
- Booking studio/liaising with dry hire clients
Are you the right fit? We're looking for someone with some experience in an admin role. You’ll need the following:
- Excellent time management and organisation
- Excellent written and verbal communication skills
- Sound interpersonal skills, with the ability to build relationships with the team, other departments and third-party contacts.
- Strong problem-solving skills.
- Experience working around a busy creative organisation.
- A proactive approach to your role – recommending ways to drive more productivity into your role and the team role
- IT skills – our main admin platforms are Google Suite, Hubspot, Basecamp, Bright HR
SALARY RANGE: £29,000 – £32,000 pa
If this sounds like you, please submit an application today!
Administrative Assistant employer: Chocolate Films
Contact Detail:
Chocolate Films Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative Assistant
✨Tip Number 1
Familiarize yourself with the specific administrative tools mentioned in the job description, such as Google Suite, Hubspot, and Basecamp. Being able to demonstrate your proficiency in these platforms during the interview will show that you're ready to hit the ground running.
✨Tip Number 2
Highlight your experience in managing multiple tasks and deadlines effectively. Prepare examples from your previous roles where you successfully prioritized tasks and maintained high standards, as this aligns closely with what Chocolate Films is looking for.
✨Tip Number 3
Since this role involves front-of-house responsibilities, practice your greeting and hospitality skills. Think about how you can create a welcoming environment for guests and staff, as first impressions are crucial in this position.
✨Tip Number 4
Research Chocolate Films and their projects to understand their mission and values. This knowledge will not only help you tailor your responses during the interview but also demonstrate your genuine interest in being part of their team.
We think you need these skills to ace Administrative Assistant
Some tips for your application 🫡
Understand the Role: Read the job description carefully to understand the specific responsibilities and skills required for the Administrative Assistant position at Chocolate Films. Tailor your application to highlight relevant experiences.
Highlight Relevant Experience: In your CV and cover letter, emphasize any previous administrative roles you have held, focusing on your time management, organization, and communication skills. Mention specific tasks that align with the responsibilities listed in the job description.
Showcase Your Skills: Make sure to demonstrate your problem-solving abilities and proactive approach in your application. Provide examples of how you've improved processes or contributed to team productivity in past roles.
Craft a Strong Cover Letter: Write a personalized cover letter that reflects your enthusiasm for the role and the company. Mention why you are drawn to Chocolate Films and how your background makes you a great fit for their team.
How to prepare for a job interview at Chocolate Films
✨Show Your Organizational Skills
Since the role requires excellent time management and organization, be prepared to discuss specific examples of how you've successfully managed multiple tasks or projects in the past. Highlight any tools or methods you use to stay organized.
✨Demonstrate Communication Proficiency
Excellent written and verbal communication skills are crucial for this position. Practice articulating your thoughts clearly and concisely, and be ready to provide examples of how you've effectively communicated with team members or clients in previous roles.
✨Be Proactive
The company values a proactive approach. Think of instances where you've taken the initiative to improve processes or solve problems without being asked. This will show that you're not just reactive but also forward-thinking.
✨Familiarize Yourself with Relevant Tools
Since the role involves using platforms like Google Suite, Hubspot, and Basecamp, make sure you're familiar with these tools. If you have experience with similar software, mention it during the interview to demonstrate your tech-savviness.
